We are looking for a meticulous Administrative Assistant to provide comprehensive legal administrative support in our Lake Geneva, Wisconsin office. This Contract to permanent position is ideal for candidates who thrive in a fast-paced environment and are skilled at managing multiple tasks with precision and professionalism. While prior legal experience is advantageous, it is not mandatory for this role.<br><br>Responsibilities:<br>• Prepare, edit, and finalize documents and assignments with accuracy and efficiency.<br>• Organize and maintain client files, coordinate meetings and appointments, and arrange travel schedules as needed.<br>• Support billing processes by assisting with timekeeping, transcription, and processing payment requests.<br>• Collaborate with other team members to ensure seamless execution of shared duties and special projects.<br>• Handle inbound calls and inquiries in a meticulous manner, providing exceptional service to clients and stakeholders.<br>• Prioritize and manage multiple tasks to meet deadlines while maintaining attention to detail.<br>• Perform data entry tasks with precision to ensure accurate documentation.<br>• Assist with receptionist duties, including greeting visitors and managing office communications.<br>• Proactively identify and resolve administrative challenges to support overall office efficiency.
The Sales and Marketing Coordinator provides essential administrative and organizational support to the sales, marketing, and estimating functions within the organization. The role serves as a liaison between these teams to ensure seamless communication and coordination of efforts. This role focuses on CRM administration, trade show coordination, supporting marketing campaigns to drive customer engagement and revenue growth, and participating in the Front Desk Reception rotation.<br>Responsibilities: (What should be accomplished) <br>• Sales & Estimating Support<br>• CRM Administrator<br>• Marketing Support<br>• Trade Show & Event Coordination<br>• CMMC Upkeep Coordination (Cybersecurity Maturity Model Certification) <br>• Front Desk Reception Duties (Rotation)<br><br>Principle Duties: (Tasks) <br>• Sales and Estimating Support Facilitation<br>• CRM (Customer Relationship Management) System Administration<br>• Marketing Campaign Coordination and Content Development<br>• Trade Show Planning and Lead Generation Management<br>• Cybersecurity Maturity Model Certification Maintenance<br>• Interdepartmental and External Vendor/Subcontractor Communication Facilitation (including obtaining quotes from subcontractors)<br><br>• Skills: <br>• Proficiency in CRM systems (such as Salesforce, HubSpot, or Zoho CRM) <br>• Experience with social media management tools (Hootsuite, Buffer, or similar platforms) <br>• Strong knowledge of Microsoft Office suite (especially Excel, PowerPoint, and Word)<br>• Familiarity with email marketing platforms and digital marketing tools<br>• Basic understanding of website content management systems<br>• Experience with project management software <br>• Proficiency with multi-line phone systems and visitor management software<br>• Ability to work with quote management and proposal software<br>• Working knowledge of design software (Adobe Creative Suite, Canva, or similar) is a plus<br>• Personal Attributes:<br>o Excellent organizational and time management skills with ability to multitask<br>o Strong written and verbal communication skills<br>o Detail-oriented with excellent follow-through abilities<br>o Self-motivated with the ability to work both independently and as part of a team<br>o Problem-solving skills and ability to think creatively<br>o Adaptable to changing priorities in a fast-paced environment<br>o Customer service orientation with strong interpersonal skills<br>o Professional appearance and demeanor for front desk duties<br>o Friendly, welcoming attitude when representing the company at reception<br>o Negotiation skills for working with suppliers and vendors<br>o Creative mindset with an eye for design and visual presentation
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Madison, Wisconsin. In this long-term contract position, you will play a critical role in managing customer accounts, processing payments, and maintaining accurate financial records. This is an excellent opportunity for professionals with expertise in accounts receivable processes and strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update the Customer Master List, ensuring all customer information is accurate and up-to-date.</p><p>• Generate invoices from customer work orders and distribute them promptly to clients.</p><p>• Process and record customer payments, including checks and credit card transactions, while addressing any discrepancies.</p><p>• Regularly review Accounts Receivable Aging reports to ensure accuracy and completeness.</p><p>• Prepare and format Excel reports for presentation to the leadership team.</p><p>• Generate and distribute customer statements, following up with communications as needed.</p><p>• Greet and assist customers and visitors at the front desk with professionalism.</p><p>• Sort and distribute incoming mail and packages efficiently.</p><p>• Adhere to the company’s business management system and relevant processes.</p><p>• Provide support for additional office tasks and responsibilities as assigned.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Milwaukee, Wisconsin. This role, lasting a minimum of one month, is ideal for someone with excellent organizational skills and a strong ability to manage data and administrative tasks effectively. If you thrive in environments that require precision and enjoy contributing to seamless office operations, this position is a great fit for you.<br><br>Responsibilities:<br>• Review renters' insurance policies thoroughly to ensure compliance with company standards.<br>• Enter accurate data into designated systems while maintaining a high level of attention to detail.<br>• Conduct periodic quality checks to verify the correctness of renters’ insurance information.<br>• Provide general administrative support to the department to ensure smooth operations.<br>• Collaborate with team members to address tenant inquiries and ensure positive interactions.<br>• Assist with answering inbound and outbound calls related to administrative matters.<br>• Manage multiple tasks efficiently to meet deadlines and prioritize departmental needs.<br>• Utilize advanced Excel functions and organizational systems to streamline workflows.<br>• Perform additional tasks as required to support the team and uphold compliance standards.
