17 results for Executive Assistant in Brick, NJ

Executive Assistant

Red Bank, NJ
onsite
Permanent
75000 - 85000 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-03-17T00:00:00Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38 - 40 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-02T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
50,000 - 50,000 benefits:<ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul> We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration. Responsibilities:• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.• Oversee the timely and accurate submission of annual reports from local organizations.• Maintain and update electronic records and databases to ensure accessibility and accuracy.• Collaborate on special projects and initiatives as assigned by organizational leadership.• Support the coordination of meetings and events to advance the mission of the organization.
2026-04-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Manage daily administrative tasks, ensuring the office runs efficiently and effectively. • Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments. • Perform accurate data entry and maintain organized records for easy retrieval. • Assist with receptionist duties, including welcoming visitors and handling front desk operations. • Coordinate and schedule meetings, appointments, and other events as needed. • Prepare and distribute correspondence, reports, and other documents in a timely manner. • Monitor and manage office supplies, placing orders as necessary to maintain inventory. • Support team members with various ad hoc tasks and special projects. • Maintain a clean and organized office environment to promote productivity.
2026-03-27T00:00:00Z

Administrative Assistant

Atlantic City, NJ
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team located Atlantic City, New Jersey. This is an exciting long-term contract opportunity for a detail-oriented individual who thrives in a dynamic environment and is passionate about providing excellent administrative support. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities:• Provide administrative support to ensure smooth daily operations• Answer and manage inbound calls in a courteous manner, addressing inquiries and directing calls as needed.• Perform data entry tasks with accuracy, including maintaining records and updating company databases.• Coordinate office activities and maintain an organized workspace.• Assist with receptionist duties, such as greeting visitors and managing correspondence.• Collaborate with team members to support various projects and initiatives.• Prepare and distribute reports, memos, and other documentation as required.• Ensure compliance with company policies and procedures in all administrative tasks.
2026-04-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our catering sales team on a short-term contract basis in New York, New York. This role is ideal for someone with a passion for events and hospitality, who is eager to gain insight into the planning and coordination of private events. The position is fully onsite and requires a strong background in administrative support and customer service. Responsibilities: • Provide administrative support to the Private Events Sales department, ensuring smooth operations. • Manage inbound calls and respond promptly to inquiries related to event coordination. • Perform data entry tasks with accuracy and maintain organized records. • Assist the sales team with scheduling, documentation, and other administrative tasks. • Act as the first point of contact for clients, offering attentive and courteous service. • Support event planning activities by coordinating logistics and tracking progress. • Collaborate with team members to ensure seamless communication and workflow. • Handle receptionist duties, including greeting visitors and managing correspondence. • Utilize Microsoft Office Suite for documentation, reporting, and communication purposes.
2026-04-02T00:00:00Z

Administrative Assistant

Woodside, NY
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations. Responsibilities: • Manage daily administrative tasks to ensure smooth office operations. • Answer incoming phone calls professionally and direct them to the appropriate departments. • Perform accurate data entry and maintain organized records. • Handle receptionist duties, including welcoming visitors and managing inquiries. • Provide support to team members with scheduling, correspondence, and document preparation. • Coordinate office supplies and ensure all materials are adequately stocked. • Assist with filing, scanning, and other clerical tasks as needed. • Collaborate with team members to ensure efficient workflow and task completion.
2026-04-02T00:00:00Z

Administrative Assistant

Toms River, NJ
onsite
Temporary
24 - 25 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Toms River, New Jersey. Responsibilities:• Process policies, certificates, endorsements, correspondence, and other administrative tasks efficiently and accurately.• Prepare certificates and Auto ID cards in alignment with team requirements.• Organize and maintain electronic files in compliance with company standards.• Operate and manage office equipment, including fax machines, copiers, and other tools.• Address routine issues independently and escalate complex matters to the Service Team when necessary.• Create and manage account-specific workflows and service plans using Sagitta and WorkSmart.• Sort, distribute, and manage incoming mail and other clerical duties.• Collaborate with the team to address additional administrative support needs as required.• Ensure adherence to company policies, procedures, and guidelines in all tasks.
2026-03-31T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
27 - 32 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide support to a team of Managing Directors in a fast-paced environment. This role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. Based in New York, New York, this is a contract position offering an excellent opportunity to contribute to organizational success while enhancing your attention to detail. Responsibilities:• Manage 5 Directors complex schedules and calendars, including arranging travel plans and accommodations.• Coordinate and organize meetings, both virtual and in-person, including preparing and distributing materials, booking rooms, and handling logistics such as food orders and attendance lists.• Assist in planning and executing events involving members, ensuring all logistical aspects are addressed.• Prepare and submit expense reports promptly, and oversee vendor invoices and internal payment processes.• Develop and maintain positive and collaborative relationships across departments to facilitate effective cooperation.• Provide administrative support for various projects, ensuring deadlines and objectives are met.• Handle inbound calls and inquiries, delivering excellent communication and customer service.• Utilize tools like Concur for expense management and vendor invoice processing efficiently.• Ensure accuracy and organization in data entry and file management.• Support leadership with ad hoc tasks as needed to maintain operational efficiency.
2026-04-02T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply. Responsibilities: • Handle incoming calls professionally and direct them to the appropriate departments. • Perform accurate data entry tasks to maintain and update records. • Assist with general office operations, including scheduling and coordinating meetings. • Act as the first point of contact for visitors by greeting and directing them appropriately. • Prepare and organize documents, reports, and correspondence. • Maintain office supplies inventory and place orders when necessary. • Support team members with administrative tasks to ensure deadlines are met. • Coordinate communication between departments to enhance workflow efficiency. • Manage filing systems and ensure all records are properly organized.
2026-04-01T00:00:00Z

Office Assistant

Newark, NJ
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in Newark, New Jersey. In this long-term contract role, you will play a key part in managing essential office operations such as shipping, purchasing, receiving, and order processing, while also providing general clerical support. This is a great opportunity to grow your skills in a dynamic manufacturing environment. Responsibilities: • Manage shipping, purchasing, receiving, and order entry processes to ensure seamless operations. • Review and process contracts and orders with accuracy and attention to detail. • Handle data entry tasks and maintain accurate records within the company's CRM system. • Print labels and prepare documentation for shipments and inventory tracking. • Process claims for lost or damaged packages with the appropriate carriers. • Generate and review weekly shipping reports to monitor order fulfillment. • Support office functions by ordering supplies and maintaining inventory. • Provide clerical assistance, including answering inbound calls and performing billing functions. • Assist with ad hoc tasks to support the office's overall efficiency.
2026-03-27T00:00:00Z

Legal Assistant

Cherry Hill, NJ
onsite
Permanent
72800 - 73500 USD / Yearly
We are looking for a skilled and detail-oriented Legal Assistant to join a dynamic personal injury law firm in Cherry Hill, New Jersey. This permanent, in-office position offers the opportunity to work closely with experienced attorneys on a variety of litigation cases while contributing to a collaborative and supportive environment. If you have a strong background in legal administration and are eager to advance your career in a fast-paced setting, we encourage you to apply. Responsibilities: • Provide comprehensive administrative and legal support for a high-volume caseload of litigation matters. • Maintain accurate and up-to-date litigation calendars, including tracking deadlines, hearings, and depositions. • Draft, format, and proofread legal documents such as pleadings, motions, discovery responses, and correspondence. • File legal documents with courts, ensuring strict adherence to deadlines and jurisdictional requirements. • Communicate professionally with clients, court personnel, and other involved parties to facilitate case progression. • Utilize Clio legal software for efficient case and document management, ensuring seamless organization and accessibility. • Assist attorneys in trial preparation by organizing exhibits, coordinating witness schedules, and preparing trial binders. • Collaborate with the team to implement improved workflows and processes, leveraging new technologies for efficiency. • Perform general administrative duties, including managing correspondence, organizing case files, and supporting billing tasks.
2026-03-31T00:00:00Z

Human Resources (HR) Assistant

Hoboken, NJ
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Hoboken, New Jersey. In this long-term contract position, you will play a vital role in supporting various HR functions, ensuring smooth operations within the department. This is an excellent opportunity to contribute to employee onboarding, interview coordination, and overall human resources administration. Responsibilities: • Manage data entry tasks with accuracy and efficiency to support HR operations. • Coordinate and schedule interviews, ensuring a seamless experience for candidates and hiring managers. • Facilitate the onboarding process for new hires, ensuring they have the tools and information needed to succeed. • Assist with employee relations tasks by addressing inquiries and resolving minor concerns. • Conduct background checks on potential employees to maintain compliance with company policies. • Support general HR functions, including maintaining records and updating systems as needed. • Collaborate with team members to streamline HR processes and improve department efficiency. • Provide administrative support in managing HRIS systems and ensuring data integrity. • Act as a point of contact for employees, addressing HR-related questions and concerns.
2026-03-25T00:00:00Z

Office Manager

New York, NY
onsite
Contract / Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization. Responsibilities: • Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings. • Manage communication between leadership and studio teams to ensure seamless collaboration. • Oversee sign/seal processes and coordinate with external teams as needed. • Create and maintain Teams and SharePoint sites for effective project collaboration. • Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion. • Facilitate project closeout by organizing documentation and archiving materials appropriately. • Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control. • Assist with document formatting, proofreading, and quality checks for Basis of Design documents. • Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked. • Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
2026-03-25T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-03-31T00:00:00Z

Office Manager

New York, NY
onsite
Permanent
150000 - 170000 USD / Yearly
We are looking for an experienced and proactive Office Director to join a midsize law firm in New York, New York. The ideal candidate will bring strong leadership skills and a collaborative mindset to oversee the firm’s administrative operations. This is an excellent opportunity for someone with experience in detail-oriented services or legal environments to contribute to the success of a dynamic team. Ideal candidate will have 5-7 years of management experience, ideally within a boutique law firm or professional services environment; possesses exceptional leadership, communication, and interpersonal skills. The office director will be responsible for the following activities:• Oversee the daily administrative operations of the office, ensuring smooth coordination among attorneys, paralegals, and support staff. • Develop and implement operational procedures that promote efficiency, accuracy, and responsiveness. • Manage office logistics, supplies, vendor relationships, and facilities needs. • Supervise administrative and paralegal staff, fostering a collaborative, high-performance culture. • Lead hiring, onboarding, and professional development for staff positions. • Ensure compliance with employment laws, firm policies, and ethical standards. • Partner with firm leadership on staffing decisions, workforce planning, and operational priorities. Drive implementation of strategic projects, including process improvements and technology upgrades. • Support the firm’s marketing, client development, and community engagement efforts as needed. • Maintain confidentiality and discretion in all aspects of firm management.
2026-03-20T00:00:00Z