5 results for Office Services Associate in Boulder, CO

Office Manager

Fort Collins, CO
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for a skilled Office Manager to oversee daily administrative tasks and manage financial operations within our organization. This role is ideal for someone who excels in multitasking, has strong organizational skills, and is proficient in accounting functions. Join our team in Fort Collins, Colorado, and play a key role in ensuring smooth office operations. Responsibilities: • Oversee accounts payable and accounts receivable processes, ensuring accurate and timely transactions. • Manage invoice processing activities, verifying details and maintaining proper documentation. • Perform data entry tasks with precision to maintain accurate financial and office records. • Prepare and post journal entries to support monthly and annual financial reporting. • Coordinate administrative tasks to ensure the office runs efficiently. • Monitor and order office supplies, maintaining inventory levels. • Serve as the primary point of contact for office-related inquiries and communications. • Collaborate with team members to streamline processes and improve workflow. • Ensure compliance with company policies and procedures in all operations. • Provide support for special projects and ad hoc office needs as required.
2026-03-09T00:00:00Z

Executive Assistant

Centennial, CO
onsite
Permanent
90000 - 100000 USD / Yearly
We are looking for a dedicated and highly organized Executive Assistant to provide comprehensive support to senior leadership in Englewood, Colorado. This role requires exceptional attention to detail, proactive problem-solving, and the ability to manage sensitive information with discretion. The ideal candidate will excel in coordinating schedules, overseeing operational tasks, and facilitating seamless communication across internal and external stakeholders. Responsibilities:• Manage executive calendars, travel arrangements, and meeting schedules, ensuring seamless coordination with clients, vendors, and internal teams.• Prepare detailed agendas, presentations, reports, and briefing materials to support executive meetings and company activities.• Serve as a point of contact between executives and various stakeholders, fostering clear and efficient communication.• Handle confidential information with professionalism and maintain the highest standards of discretion.• Coordinate engagements with leadership, vendors, and other key partners to support organizational priorities.• Track deadlines, deliverables, and progress on key initiatives across departments, ensuring timely follow-up and accountability.• Facilitate cross-functional project coordination and ensure adherence to executive directives.• Provide administrative support for systems and processes critical to executive priorities.• Assist in planning and executing strategic sessions, leadership meetings, and offsite events.
2026-03-04T00:00:00Z

Executive Assistant

Centennial, CO
onsite
Permanent
90000 - 100000 USD / Yearly
We are looking for a dedicated and highly organized Executive Assistant to provide comprehensive support to senior leadership in Englewood, Colorado. This role requires exceptional attention to detail, proactive problem-solving, and the ability to manage sensitive information with discretion. The ideal candidate will excel in coordinating schedules, overseeing operational tasks, and facilitating seamless communication across internal and external stakeholders. Responsibilities: • Manage executive calendars, travel arrangements, and meeting schedules, ensuring seamless coordination with clients, vendors, and internal teams. • Prepare detailed agendas, presentations, reports, and briefing materials to support executive meetings and company activities. • Serve as a point of contact between executives and various stakeholders, fostering clear and efficient communication. • Handle confidential information with professionalism and maintain the highest standards of discretion. • Coordinate engagements with leadership, vendors, and other key partners to support organizational priorities. • Track deadlines, deliverables, and progress on key initiatives across departments, ensuring timely follow-up and accountability. • Facilitate cross-functional project coordination and ensure adherence to executive directives. • Provide administrative support for systems and processes critical to executive priorities. • Assist in planning and executing strategic sessions, leadership meetings, and offsite events.
2026-02-28T00:00:00Z

Administrative Assistant

Littleton, CO
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-02-13T00:00:00Z

Legal Operations Manager – Paralegal

Denver, CO
remote
Permanent
140000 - 150000 USD / Yearly
Executive Assistant- Legal Operations ManagerA publicly traded organization is seeking a highly organized and strategic Legal Operations Manager to support the Chief Legal Officer and Legal Department. This high-visibility role partners closely with executive leadership and the Board of Directors and oversees legal operations, budgeting, and public company governance support. Quarterly travel for board meetings is required.Key ResponsibilitiesLegal Operations & Executive SupportManage complex calendars, scheduling, and travel for the CLO and legal leadershipPrepare and proofread legal documents, reports, and presentationsOversee contract routing, signature coordination, and recordkeepingMaintain governance calendars and key deadlinesCoordinate onboarding/offboarding and internal communicationsBudgeting & Vendor ManagementPartner with the CLO and Finance to develop and manage the annual legal budgetReview and process invoices, manage vendors, and track spendConduct monthly reconciliations and maintain budget reporting dashboardsCode and route projects through ERP systems (e.g., Oracle)Board & Public Company GovernanceSupport the Corporate Secretary with Board and committee meetingsPrepare Board books, agendas, and materials via DiligentMaintain corporate records and track action itemsCoordinate proxy materials and support SEC filings (8-K, 10-Q, 10-K)Administer D&O questionnaires and insider trading compliance processesQualificationsBachelor’s degree required; paralegal certification preferred3+ years supporting executive leadership and/or BoardsPublic company governance and SEC filing experience requiredStrong understanding of corporate governance practicesAdvanced proficiency in Microsoft Office and board portal softwareExceptional organizational skills, discretion, and attention to detailThe client offers a very competitive salary, bonus, flexibility, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-03-05T00:00:00Z