We are looking for an organized and reliable Bilingual Administrative Assistant to join our team in Dorchester, Massachusetts. In this role, you will provide essential administrative support for property management operations, ensuring smooth communication and efficient handling of tenant inquiries. This is a long-term contract position that offers the opportunity to work in the dynamic real estate and facilities management industry.<br><br>Responsibilities:<br>• Manage office filing systems and organize documentation to ensure easy access.<br>• Input work orders into the Yardi system and follow up on their progress.<br>• Communicate updates to tenants regarding the status of ongoing projects or issues.<br>• Provide administrative support to the Property Manager, including scheduling and correspondence.<br>• Assess tenant eligibility by collecting necessary information such as income and other required documentation.<br>• Process maintenance work orders and coordinate with vendors to ensure timely completion.<br>• Maintain effective relationships with vendors and external service providers.<br>• Handle incoming calls using a multi-line phone system and direct them appropriately.<br>• Assist with processing tenant applications and other administrative tasks.<br>• Ensure the office operates efficiently by managing supplies and coordinating daily activities.
<p>I have partnered with a real estate firm that is seeking an Accounting Manager. The Accounting Manager will be responsible for accounting within their development team and have supervisory responsibilities. They are working on a hybrid office schedule and this role compensates from $130 - 140K + 15% bonus. Please message me on linkedin or email me for consideration john.holtman@roberthalf</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Utilize various accounting software systems to process and manage financial transactions.</p><p>• Ensure accurate and timely processing of customer credit applications.</p><p>• Maintain and update customer credit records as needed.</p><p>• Annual Estimates</p><p>• Mortage payments</p><p>• Oversee the auditing process and ensure all financial statements are accurate and compliant with regulations.</p><p>• Handle billing functions and resolve any related issues promptly.</p><p>• Utilize ERP - Enterprise Resource Planning for efficient business process management.</p><p>• Manage financial transactions and processes related to commercial real estate</p>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
<p>Our client, a successful mid-sized law firm, is seeking a Commercial Real Estate Paralegal to join their firm. The paralegal will be instrumental in supporting the commercial real estate and transactions practice group in all stages of the process.</p><p><br></p><p><strong>Location:</strong> Boston, MA </p><p><strong>Salary:</strong> $85,000 - $115,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (3 days in, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys in commercial real estate transactions, including acquisitions, dispositions, financings, and refinancings.</li><li>Assist with preparation, review, and coordination of closing documents and checklists.</li><li>Support commercial loan transactions and track satisfaction of financing conditions.</li><li>Draft and coordinate conveyancing documents and post-closing filings.</li><li>Assist with commercial leasing matters, including leases, amendments, and assignments.</li><li>Order, review, and summarize title, survey, and zoning materials.</li><li>Identify and assist in resolving title, survey, and zoning issues.</li><li>Coordinate due diligence and communicate with clients, lenders, title companies, surveyors, and opposing counsel.</li></ul>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Sort, organize, and distribute incoming and outgoing mail to ensure timely delivery within the office.</p><p>• Manage print operations, including operating printers, copiers, and other equipment to support daily business needs.</p><p>• Handle packages and deliveries by logging, distributing, and ensuring proper documentation.</p><p>• Provide assistance with physical tasks, including lifting packages or materials up to 25 lbs as needed.</p><p>• Facilitate the coordination of workplace services such as mail handling, office supplies, and onboarding support.</p><p>• Address employee, guest, and coworker inquiries or complaints with professionalism and provide effective solutions.</p><p>• Organize and oversee on-site events, including securing space, setting up, tearing down, and delivering necessary supplies.</p><p>• Issue visitor and parking passes while adhering to property-specific security protocols.</p><p>• Communicate detailed information within the team and follow specific directions from the manager.</p><p>• Collaborate with vendors to ensure timely delivery of goods and services for office operations.</p>
