We are looking for a skilled Legal Secretary to join a small law firm in Lynnfield, Massachusetts. This part-time, onsite role offers approximately 20 hours per week with flexible scheduling. As a Contract position with potential for long-term engagement, this opportunity allows you to contribute to the firm while exploring future possibilities.<br><br>Responsibilities:<br>• Prepare and type legal documents, correspondence, and reports based on dictation.<br>• Manage both electronic and physical filing systems to ensure organization and accessibility.<br>• Handle court filings and e-filing processes efficiently.<br>• Maintain and update the firm's calendar, including scheduling appointments and tracking deadlines.<br>• Draft and proofread legal documents with attention to detail.<br>• Provide administrative support to the attorney, assisting with daily tasks and office management.<br>• Coordinate communication within the office and with external parties.<br>• Ensure confidentiality and accuracy in handling sensitive legal information.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>Our client is looking to add a skilled Administrative Assistant to support a busy and growing team in Providence, Rhode Island. The ideal candidate will excel in managing documentation, scheduling, and maintaining confidentiality while working collaboratively with team members. This role requires exceptional organizational and communication skills to ensure the seamless execution of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage appointments, including handling all related correspondence and logistics.</p><p>• Maintain confidentiality while managing documents and correspondence.</p><p>• Proofread and transcribe documents with accuracy and attention to detail.</p><p>• Handle administrative tasks such as scanning, copying, faxing, and organizing paperwork efficiently.</p><p>• Schedule and coordinate meetings, travel and events</p><p>• Support administrative projects by ensuring timely completion and meeting deadlines.</p><p><br></p>
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
