We are looking for a skilled Payroll Specialist to oversee comprehensive payroll operations and support HR functions within our organization. Based in Port Everglades, Florida, this role ensures accurate payroll processing while adhering to union contracts, labor laws, and compliance requirements. The ideal candidate will possess strong technical expertise, exceptional attention to detail, and a proactive approach to improving payroll systems and processes.<br><br>Responsibilities:<br>• Process payroll from start to finish, including calculating wages, deductions, benefits, taxes, and garnishments.<br>• Review and verify timesheets, attendance records, and payroll data to ensure accuracy.<br>• Administer payroll in compliance with union contracts and collective bargaining agreements.<br>• Prepare and submit reports and documentation required by unions, auditors, and government entities.<br>• Conduct regular audits of payroll systems to maintain compliance and data integrity.<br>• Develop and maintain payroll reports, dashboards, and analytics to support decision-making.<br>• Assist with year-end payroll reporting and filing, including W-2s and tax returns.<br>• Support HR operations such as onboarding, employee record management, and benefits administration.<br>• Collaborate with internal teams to resolve payroll-related issues and improve processes.<br>• Participate in payroll system upgrades, implementations, and documentation of procedures.
<p>The Accounting Lead will oversee day-to-day construction accounting operations, ensuring accurate financial reporting, job cost tracking, and compliance with industry standards. This role partners closely with project managers, operations, and leadership to support profitability, cash flow, and scalable financial processes.</p><p><strong>Key Responsibilities</strong></p><ul><li>Lead daily accounting operations including AP, AR, payroll, and general ledger</li><li>Manage <strong>job cost accounting</strong>, including cost coding, WIP schedules, and variance analysis</li><li>Oversee <strong>AIA billing</strong>, progress billings, retainage, and lien waivers</li><li>Prepare and review monthly financial statements and project cost reports</li><li>Ensure accurate <strong>revenue recognition</strong> (percentage-of-completion or completed contract)</li><li>Manage month-end and year-end close processes</li><li>Reconcile bank accounts, credit cards, and balance sheet accounts</li><li>Partner with project managers to review budgets, forecasts, and cost-to-complete</li><li>Oversee subcontractor compliance (COIs, W-9s, preliminary notices)</li><li>Support audits, bonding, and lender reporting requirements</li><li>Improve accounting processes, internal controls, and system efficiency</li><li>Assist in system implementation or optimization (e.g., Sage, Viewpoint, Procore, QuickBooks)</li></ul><p><br></p>
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
<p>A growing, home service-based contracting organization is seeking an experienced Accounting Manager/ Controller to lead all accounting and financial reporting functions for a small privately held long standing business. This role is responsible for ensuring accurate financial reporting, strong internal controls, and compliance with GAAP, while building scalable accounting processes to support continued growth.</p><p>The Controller will serve as a hands-on financial leader and strategic partner to executive management, overseeing day-to-day accounting operations and providing financial insight to support operational and business decisions. This position is ideal for candidates with experience in project-based or service-driven environments such as electrical contracting, construction, mechanical, or similar trades.</p><p>Key Responsibilities</p><p>Financial Leadership & Oversight</p><ul><li>Lead all accounting operations including general ledger, accounts payable, accounts receivable, payroll, and job cost accounting</li><li>Manage, mentor, and develop a team of 5–6 accounting professionals</li><li>Establish and maintain strong internal controls to safeguard company assets</li><li>Partner with executive leadership to provide financial insight, analysis, and decision support</li></ul><p>Financial Reporting & Close</p><ul><li>Oversee monthly, quarterly, and year-end close processes</li><li>Prepare and review timely, accurate financial statements in accordance with GAAP</li><li>Analyze financial performance, identify trends, variances, and risks, and present findings to leadership</li><li>Ensure consistent and accurate revenue recognition for service and project-based work</li></ul><p>Job Costing & Operational Support</p><ul><li>Oversee job costing, work-in-progress (WIP) reporting, and project margin analysis</li><li>Ensure proper tracking of labor, materials, subcontractors, and overhead by job</li><li>Support operational leaders with job profitability reporting, forecasting, and cost control initiatives</li><li>Improve financial visibility across service and project operations</li></ul><p>Budgeting, Forecasting & Cash Flow</p><ul><li>Lead the annual budgeting process and rolling forecasts</li><li>Monitor cash flow, working capital, and liquidity</li><li>Oversee billing, collections, and cash application to optimize cash flow</li><li>Support pricing strategies, contract reviews, and margin analysis</li></ul><p>Compliance, Audit & Tax</p><ul><li>Ensure compliance with local, state, and federal regulations</li><li>Coordinate with external CPA firms on audits, reviews, and tax filings</li><li>Manage sales tax, use tax, and other industry-specific compliance requirements</li><li>Maintain audit-ready documentation and processes</li></ul><p>Systems, Process Improvement & Scalability</p><ul><li>Own and optimize accounting systems including ERP, job costing, payroll, and time tracking</li><li>Identify and implement process improvements to increase efficiency and accuracy</li><li>Support system upgrades, integrations, and automation initiatives</li><li>Develop scalable accounting practices to support continued organizational growth</li></ul><p><br></p>
<p>Seeking a Bookkeeper to process all entries, reconcile accounts, process payroll using QuickBooks Desktop and ensure all reconciles for month end. </p><p>The best candidate for this role must have 2+/yrs in working in Accounting managing the AP, AR and accounts reconciliations.</p><ul><li>Accounts Payable: Data entry of invoices</li><li>Accounts Receivable: billing and invoicing vendors and cash application, some light collections </li><li>Reconciling vendor accounts and managing day to day communications</li><li>Reporting into the Sr. Accountant and working alongside to ensure all data is entered and up to date for month end</li><li>There will be training provided on preparation of financial statements and month-end reports.</li><li>If you are interested in pursuing a career in Accounting, this position is the right long term role for you.</li></ul><p>Please call me Janet at 786-393-4588 or email me. janet.silva@roberthalf.</p><p> </p><p>**this position is 100% onsite and in the future will offer some flexibility to work at home***</p><p><br></p>
<p>We are looking for an experienced Accounting Manager to handle daily AP, Financial Operations, and Transactions and ensure accurate record-keeping for multiple entities. </p><p> </p><p>Salary: $80,000-$95,000</p><p>Benefits: % Health paid for Employer; generous vacation, paid holidays, 401k, other perks, free parking, annual reviews. </p><p> </p><p>Schedule: M-F, standard business hours (with possibility of 1 day Remote)</p><p>Location: Coconut Grove</p><p> </p><p>Company Overview: Family Office with Multiple entities and Companies including Real Estate and Properties. The ideal candidate has a hands-on approach managing this role independently and entrusted to communicate if needed afterhours with Executives for any urgent transactions. This is an excellent opportunity to continue cultivating skills, in a growing and stable organization - that is Generous with a great culture !</p><p> </p><p>Keys to this Role:</p><ul><li>Accounting manager experience to handle tasks independently<em> not necessarily supervise a staff at the current time</em></li><li>Bachelor's Degree in Accounting, Finance or Business Administration</li><li>Experience with Multiple entities and bank accounts </li><li>QuickBooks and Excel</li><li>Proficient in English and Spanish is also a plus. </li></ul><p>Responsibilities:</p><p>• Manage accounts payable processes, including check runs, wire transfers, and issuing payments.</p><p>• Perform bank, account, and credit card reconciliations across multiple entities.</p><p>• Monitor and manage multiple bank accounts effectively.</p><p>• Assist in preparing journal entries and maintaining general ledger accuracy.</p><p>• Handle payroll duties and maintain accurate records.</p><p>• Provide financials and data to main office in California. </p><p>• Collaborate with executives to provide financial reports and address transactional requests.</p><p>• Communicate regularly with the property manager to gather and report financial data.</p><p>• Utilize QuickBooks and Excel to maintain and analyze accounting records.</p><p>• Ensure compliance with financial regulations and internal policies.</p><p><br></p><p> </p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
We are looking for a skilled Accounts Payable Specialist to join our team in West Palm Beach, Florida. This Contract to permanent position involves managing high-volume accounts payable processes and providing support for union payroll operations. The ideal candidate thrives in a fast-paced environment, excels in attention to detail, and is highly organized.<br><br>Responsibilities:<br>• Process and oversee the complete cycle of high-volume accounts payable activities with accuracy and efficiency.<br>• Perform critical tasks such as invoice coding, three-way matching, statement reconciliations, and executing payment runs.<br>• Support union payroll operations, including reviewing and reconciling employee timecards.<br>• Maintain accurate vendor records and assist with month-end closing processes.<br>• Utilize Microsoft Dynamics to manage accounts payable and financial workflows effectively.<br>• Communicate with vendors and internal departments to promptly resolve discrepancies.<br>• Uphold compliance with accounting standards and organizational policies during financial processes.<br>• Contribute to continuous improvement efforts within accounts payable and payroll operations.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in Boca Raton, Florida. In this role, you will manage billing, collections, and customer accounts, ensuring accuracy and efficiency in all processes. The ideal candidate will have strong analytical skills, excellent communication abilities, and the capacity to thrive in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Generate accurate invoices in a timely manner, ensuring alignment with contracts, service delivery, and purchase orders.<br>• Monitor customer accounts to identify issues such as late payments or non-payment and take appropriate actions.<br>• Post daily cash receipts and resolve discrepancies promptly.<br>• Submit and manage disputes within customer portals to address billing concerns.<br>• Maintain comprehensive records of billing operations, payments, and collection activities.<br>• Process credit memos, refunds, adjustments, and write-offs as required.<br>• Reconcile the accounts receivable sub-ledger with the general ledger and individual customer accounts.<br>• Collaborate with internal teams such as Sales, Customer Service, and Legal to address and resolve billing issues.<br>• Prepare aging reports and assist with month-end close activities.<br>• Track and report key accounts receivable metrics, including Days Sales Outstanding (DSO), to ensure financial goals are met.
We are looking for an experienced Accounts Payable Specialist to join our team in Fort Lauderdale, Florida. This is a long-term contract opportunity for a detail-oriented individual with a strong background in managing financial operations and ensuring accurate payment processing. The ideal candidate will bring expertise in handling invoices, coding, and reconciliation processes while contributing to the efficiency of our accounts payable department.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and approval before payment.<br>• Perform 3-way matching to reconcile purchase orders, invoices, and receipts.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions.<br>• Utilize systems such as Coupa, Concur, and QuickBooks to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures during all financial transactions.<br>• Investigate and resolve discrepancies in accounts payable records promptly.<br>• Collaborate with vendors and internal teams to address payment issues and inquiries.<br>• Maintain accurate records and documentation for audit and reporting purposes.<br>• Assist in month-end closing activities related to accounts payable.<br>• Support continuous improvements in accounts payable processes and workflows.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Coral Gables, Florida. This is a contract part-time position, The role requires working fully on-site. This entry-level role focuses on expense report processing, payment posting, and client payment follow-up. The ideal candidate is organized, accurate, and comfortable communicating with internal teams and external clients regarding payment status.</p><p><br></p><p>Responsibilities:</p><ul><li>Review, code, and post employee expense reports in accordance with company policies</li><li>Post customer payments (ACH, checks, wire, credit card) accurately and timely</li><li>Assist with accounts receivable follow-up, including emailing statements and requesting outstanding payments</li><li>Maintain accurate financial records and supporting documentation</li><li>Reconcile transactions and assist with basic account reconciliations</li><li>Respond to client inquiries related to invoices and payment status</li><li>Support month-end closing activities as needed</li></ul>
<p>We are looking for an Accounts Receivable Specialist to join our team in Fort Lauderdale, Florida. This Contract position requires a detail-oriented individual with expertise in billing, collections, and resolving account disputes. If you have experience in the hotel or hospitality industry and a strong background in AR processes, we encourage you to apply.</p><p><br></p><p>Hotel / Hospitality industry experience is Required</p><p>40 hours per week - 8 hour day </p><p>On site / In office</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Handle billing operations, including preparing invoices and verifying payment details.</p><p>• Conduct collections activities to recover outstanding balances.</p><p>• Resolve disputes and discrepancies related to accounts receivable, maintaining positive client relationships.</p><p>• Utilize property management systems and industry-specific software to streamline AR workflows.</p><p>• Collaborate with internal teams to address payment issues and improve financial processes.</p><p>• Generate regular reports to track accounts receivable performance and provide insights.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Maintain organized financial records for audits and reporting purposes.</p><p>• Support the team with additional tasks as needed to optimize AR operations.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Jupiter, Florida. This role involves overseeing various purchasing and administrative functions, ensuring efficiency and compliance within the department. The ideal candidate will have experience in procurement processes, software systems, and vendor coordination.</p><p>Responsibilities:</p><p>• Manage and document service requests, ensuring accurate logging and tracking of work orders.</p><p>• Generate reports detailing work order status, team productivity, and available hours for management review.</p><p>• Administer and provide training for Lucity software, offering user support as needed.</p><p>• Organize and oversee safety training programs, monitoring staff certifications and scheduling renewals.</p><p>• Facilitate contract administration, including compliance checks, contractor inspections, and vendor communication.</p><p>• Supervise departmental permitting activities, maintaining expertise in municipal permitting software.</p><p>• Utilize Munis software to handle work orders and accounts payable efficiently</p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in West Palm Beach, Florida. In this role, you will handle a variety of clerical accounting tasks, including payment processing and reconciliations. This is an on-site position offering flexible hours and an 8-hour workday.<br><br>Responsibilities:<br>• Process payments accurately and efficiently using established procedures.<br>• Perform basic mathematical calculations to ensure correct financial entries.<br>• Handle checks and verify payment details.<br>• Reconcile accounts to maintain accurate financial records.<br>• Post cash transactions and update internal systems as required.<br>• Utilize basic Excel functions to organize and analyze data.<br>• Assist in resolving discrepancies and maintaining account integrity.<br>• Communicate effectively with internal teams to ensure smooth workflows.<br>• Maintain organized records and documentation for auditing purposes.<br>• Follow company policies and procedures to ensure compliance.
We are looking for a detail-oriented Accounting Assistant to join our team in Wellington, Florida. In this role, you will provide crucial support to our financial operations, ensuring accuracy in accounts payable and receivable, reconciliations, and financial reporting. The ideal candidate is highly organized, experienced in QuickBooks Online, and capable of managing multiple tasks with efficiency and precision.<br><br>Responsibilities:<br>• Process vendor invoices by reviewing, coding, and accurately entering them into QuickBooks Online, ensuring correct allocation to projects and departments.<br>• Reconcile vendor statements and promptly resolve any discrepancies to maintain accurate records.<br>• Coordinate weekly payment runs, including checks and online payments, while managing payment schedules effectively.<br>• Generate customer invoices, apply payments, and monitor outstanding balances to ensure timely collections.<br>• Maintain comprehensive accounts receivable aging reports and communicate with clients or tenants regarding overdue payments.<br>• Perform daily and weekly reconciliations of bank accounts and credit card transactions to ensure accurate financial data.<br>• Assist with month-end closing procedures and support general ledger maintenance.<br>• Prepare detailed financial reports, including cash flow summaries and expense tracking, to support decision-making processes.<br>• Collaborate on audit preparations and documentation to ensure compliance with internal controls and external requirements.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Fort Lauderdale, Florida. This is a Contract to permanent position that requires on-site work, offering 40 hours per week from 8 AM to 5 PM. The ideal candidate will play a key role in managing high-volume accounts payable tasks, ensuring accuracy and efficiency across multiple campuses.<br><br>Responsibilities:<br>• Verify invoices for accuracy and confirm proper authorization before processing.<br>• Match invoices with corresponding purchase orders and receiving documents.<br>• Enter invoice details into accounting systems with precision.<br>• Prepare and execute payments through checks or electronic transfers.<br>• Address vendor inquiries and resolve discrepancies in accounts.<br>• Maintain organized and detailed records of all accounts payable transactions.<br>• Assist in month-end closing tasks related to payable accounts.<br>• Ensure compliance with company policies and procedures in all financial operations.<br>• Collaborate with team members to streamline accounts payable processes.
<p>We are looking for an organized and detail-oriented Accounting Clerk/Office Assistant to join our team on a contract basis. Based in Hollywood, Florida, this role is ideal for someone eager to develop their accounting skills while contributing to a dynamic manufacturing environment. Your responsibilities will span various accounting and administrative tasks, ensuring smooth operations and accurate record-keeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including contacting customers to collect payments.</p><p>• Process invoices accurately and ensure timely submission.</p><p>• Assist with collections by following up on outstanding balances.</p><p>• Perform data entry tasks to maintain accurate financial records.</p><p>• Handle receptionist duties to support office operations.</p><p>• Provide clerical assistance to the accounting department as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p>
