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6 results for Office Services Specialist in Birmingham, AL

French Bilingual Remote Collections Specialist

Birmingham, AL
remote
Temporary / Contract
28.00 - 31.00 USD / Hourly
We are seeking a detail-oriented and customer-focused French Bilingual Remote Collections Specialist to manage outstanding accounts receivable balances and support timely payment resolution. This role is responsible for communicating with customers in both French and English, following up on overdue accounts, resolving billing issues, and maintaining accurate collection records. The ideal candidate is skilled in negotiation, highly organized, and comfortable working independently in a remote environment. Key Responsibilities<ul><li>Contact customers by phone, email, and written correspondence to follow up on past-due invoices</li><li>Communicate professionally in French and English with clients regarding account balances and payment arrangements</li><li>Review aging reports and prioritize collection efforts based on account status</li><li>Investigate and resolve customer billing disputes, payment discrepancies, and account issues</li><li>Document all collection activity, customer communications, and payment commitments in the appropriate system</li><li>Collaborate with internal teams such as accounts receivable, billing, customer service, and sales to resolve account concerns</li><li>Negotiate payment plans when appropriate and monitor adherence to agreed terms</li><li>Maintain a high level of professionalism and customer service while meeting collection targets</li><li>Reconcile customer accounts and ensure account information is accurate and up to date</li><li>Escalate high-risk or severely delinquent accounts as needed</li><li>Support month-end reporting and other administrative tasks related to collections</li></ul>
2026-04-21T15:58:46Z

Environmental, Health, & Safety Specialist

Birmingham, AL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We’re partnering with a growing manufacturing company in the Birmingham area to find an experienced EHS Specialist to lead and support environmental and safety initiatives across the facility.This is a highly visible role responsible for driving compliance, improving workplace safety, and leading environmental programs in alignment with key regulatory and ISO standards. What You’ll Do<ul><li>Lead and manage the company’s environmental programs, ensuring compliance with EPA, ADEM, OSHA, ISO 14001, and ISO 45001</li><li>Support and strengthen overall health & safety programs across the plant</li><li>Conduct risk assessments and incident investigations; implement corrective actions</li><li>Maintain environmental permits, records, and reporting requirements</li><li>Partner cross-functionally with operations, engineering, and leadership teams</li><li>Lead audits, inspections, and continuous improvement initiatives</li><li>Develop and deliver training programs to promote a strong safety culture</li><li>Identify hazards and recommend preventative measures across the facility</li><li>Support workers’ compensation processes and regulatory reporting as needed</li></ul> What We’re Looking For<ul><li>2–5 years of experience in EHS within a manufacturing environment (automotive preferred)</li><li>Strong knowledge of ADEM, air/water permitting, and environmental compliance</li><li>Familiarity with ISO standards and audit processes</li><li>Excellent communication skills with the ability to work across all levels of the organization</li><li>Proficiency in Microsoft Office and general reporting tools</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>
2026-04-22T16:18:42Z

Accounts Receivable Specialist

Birmingham, AL
onsite
Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a commercial insurance organization in Birmingham, Alabama. This hybrid contract-to-possible permanent opportunity is ideal for someone who enjoys working in a fast-paced setting, delivering strong service to both internal teams and external clients, and building a long-term career in accounts receivable. The position offers a collaborative team environment, flexible weekday scheduling, and the opportunity to be considered for a permanent position after the contract period. This position will be one-two days per week in the office. Responsibilities:• Serve as a primary point of contact for internal departments and external customers by responding to accounts receivable questions and resolving payment-related issues.• Monitor incoming payments and maintain accurate records for unapplied cash, ensuring items are researched and cleared in a timely manner.• Support day-to-day accounts receivable activities, including billing support, cash activity review, and follow-up on outstanding balances.• Use accounting systems along with Excel and Outlook to organize receivable data, communicate updates, and keep records current.• Assist with collection efforts when needed by contacting customers, reviewing account status, and helping reduce past-due balances.• Work closely with a large accounting team to maintain accuracy, meet deadlines, and support ongoing financial operations.
2026-04-30T20:38:45Z

Accounts Payable Clerk

Irondale, AL
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
A growing construction company in Birmingham is seeking a detail-driven Accounts Payable Specialist to support their expanding operations. This role is essential to keeping projects financially on track — ensuring vendors are paid accurately and on time while maintaining organized, audit-ready accounting records.If you enjoy working in a fast-paced environment where accuracy, teamwork, and communication matter, we’d love to connect with you. Position OverviewAs the Accounts Payable Specialist, you will play a key role in managing invoice processing, vendor communication, reconciliations, and payment execution across multiple entities and job cost centers. You’ll collaborate closely with accounting and operations teams to support efficient financial processes that keep projects moving forward. Key ResponsibilitiesInvoice Processing & Job Costing<ul><li>Review, verify, and process vendor invoices with accuracy</li><li>Allocate costs appropriately across multiple entities and project cost centers</li><li>Ensure compliance with internal controls and company policies</li></ul>Reconciliations & Recordkeeping<ul><li>Reconcile vendor statements and corporate credit card activity</li><li>Maintain organized, up-to-date financial records</li></ul>Vendor Communication<ul><li>Serve as the primary contact for vendor inquiries</li><li>Resolve discrepancies promptly and professionally</li><li>Foster strong, long-term vendor relationships</li></ul>Payment Administration<ul><li>Prepare and process payments via check, ACH, and electronic transfers</li><li>Ensure all payments are properly documented and recorded</li></ul>Reporting & Close Support<ul><li>Assist with AP aging reports, paid invoice summaries, and audit documentation</li><li>Support month-end close procedures and financial audits as needed</li></ul>Cross-Functional Collaboration<ul><li>Partner with accounting team members and other departments to streamline processes</li><li>Contribute ideas for improving workflow and efficiency</li></ul>
2026-04-22T19:48:43Z

File Auditing Specialist

Birmingham, AL
onsite
Temporary / Contract
19.79 - 25.00 USD / Hourly
We are looking for a detail-oriented File Clerk to join a transport organization in Birmingham, Alabama on a Contract basis. This role supports procurement documentation activities within a structured, compliance-focused environment, with an emphasis on maintaining accurate and well-organized digital records. The ideal candidate is comfortable working with established procedures, handling large volumes of files, and ensuring documentation is complete, correctly categorized, and ready for review or audit. Responsibilities: • Review digital procurement records to confirm documents are complete, accurate, and stored in the proper locations. • Perform file cleanup activities by correcting misfiled items, removing inconsistencies, and maintaining orderly electronic records. • Combine related documentation and verify that file associations and mappings align with established standards. • Follow documented operating procedures to process records consistently and support compliance expectations. • Identify missing, incomplete, or incorrectly placed files and take appropriate action to resolve discrepancies. • Scan, upload, and electronically file documents while preserving clear organization and accessibility. • Assist with audit preparation by helping maintain records that are ready for internal review and external compliance needs. • Generate or support basic reporting from existing dashboards when needed to assist procurement tracking and file oversight.
2026-04-23T16:48:44Z

Case Clerk

Birmingham, AL
onsite
Temporary / Contract
- USD / Hourly
We are looking for a bilingual Spanish-speaking Case Clerk to join a busy legal office on a Contract basis. This position serves as a key point of contact for clients, helping create a detail-focused and welcoming experience while supporting front-desk intake and administrative coordination. The role is well suited for someone who communicates clearly, presents well, and is interested in long-term growth within a legal environment, including potential advancement into a paralegal track. Responsibilities: • Welcome clients to the office, confirm appointment details, and guide them through the intake process in a courteous and organized manner. • Answer and route calls on a multi-line phone system, respond to routine questions, and ensure messages are delivered accurately and promptly. • Provide bilingual support in Spanish and English for client interactions, front-desk communication, and basic intake needs. • Maintain accurate records in case management software and update client information with attention to detail. • Coordinate daily front-office activity to keep appointments, walk-ins, and administrative tasks running smoothly. • Present a business-appropriate image as a visible representative for clients and visitors. • Assist legal staff with clerical and case-related administrative duties as needed to support office operations. • Contribute to a dependable client service experience while building skills that may lead to future growth into a paralegal-focused position.
2026-04-20T19:04:30Z