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3 results for Financial Systems Administrator in Birmingham, AL

Administrative Assistant

Birmingham, AL
remote
Temporary / Contract
23.00 - 26.00 USD / Hourly
Location: On-SiteEmployment Type: Contract-to-HireDepartment: Administration / OperationsPosition OverviewOur client is seeking a highly organized and detail-oriented Administrative Assistant to support daily business operations, document management, and administrative processes. This position requires strong proficiency in Microsoft Outlook, Excel, and DocuSign, along with the ability to manage confidential information, coordinate documentation, and support financial and vendor-related processes.The ideal candidate will have experience working in a professional office environment and possess a basic understanding of financial statements and insurance documentation commonly used in construction, professional services, or project-based organizations.Key ResponsibilitiesAdministrative Support<ul><li>Provide day-to-day administrative support to management and office staff.</li><li>Manage calendars, schedule meetings, and coordinate appointments through Microsoft Outlook.</li><li>Draft, format, and maintain business correspondence, reports, and documentation.</li><li>Organize electronic and paper filing systems while ensuring document accuracy and confidentiality.</li><li>Answer phones, direct inquiries, and assist visitors professionally.</li></ul>Document & Contract Management<ul><li>Prepare, track, and manage documents utilizing DocuSign.</li><li>Monitor document status and ensure timely completion of signatures and approvals.</li><li>Maintain organized records of contracts, agreements, and supporting documentation.</li><li>Assist with document distribution and version control.</li></ul>Financial & Reporting Support<ul><li>Support management with administrative aspects of financial reporting and documentation.</li><li>Review and organize financial information for internal use.</li><li>Demonstrate an understanding of the differences between internally prepared financial statements and CPA-prepared financial statements.</li><li>Assist with data entry, reporting, and spreadsheet management using Microsoft Excel.</li><li>Maintain accuracy when working with financial records and supporting documents.</li></ul>Vendor & Insurance Administration<ul><li>Collect, review, and track subcontractor and vendor documentation.</li><li>Maintain records of Certificates of Insurance (COIs) and ensure required documentation is current.</li><li>Possess a basic understanding of subcontractor insurance requirements and certificate terminology.</li><li>Communicate with vendors and subcontractors regarding missing or expired documentation.</li></ul>General Office Support<ul><li>Coordinate office communications and administrative workflows.</li><li>Assist with special projects and operational initiatives as assigned.</li><li>Support multiple departments while maintaining attention to detail and meeting deadlines.</li></ul>
2026-07-21T22:13:45Z

Office Manager/Bookkeeper

Homewood, AL
remote
Temporary / Contract
28.00 - 33.00 USD / Hourly
Our client, a well-established Birmingham law firm, is seeking an experienced Office Manager/Bookkeeper to support day-to-day accounting and administrative operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a detail oriented office environment. They should have strong bookkeeping experience, excellent communication skills, and the ability to handle both financial and administrative responsibilities with accuracy and professionalism. Key Responsibilities Manage daily bookkeeping functions using QuickBooks Online and timekeeping/billing software. Handle general banking activities and assist with financial record maintenance. Support payroll administration and related reporting. Review vendor statements, reconcile discrepancies, and help ensure timely and accurate payments. Assist with scheduling new clients and supporting business development efforts. Provide administrative support for workforce management and timekeeping systems, including reporting, training, and user support. Offer front office coverage and deliver detail oriented customer service as needed. Coordinate with vendors and serve as a key point of contact for general office operations. Support additional office administration functions as assigned.
2026-07-30T16:43:47Z

Accounting Manager/Supervisor

Birmingham, AL
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are partnering with a well-established automotive dealership in the Birmingham area to permanent an experienced Accounting Manager. This is a hands-on leadership opportunity for an accounting detail oriented who thrives in a fast-paced environment and enjoys overseeing the financial operations of a growing dealership. Responsibilities Oversee all day-to-day accounting operations, including accounts payable, accounts receivable, collections, bank reconciliations, and financial reporting. Lead, mentor, and support a team of three bookkeepers. Manage vehicle title processing and transfers, including submissions through Alabama's ALVIN system. Track vehicle costs and allocate shop expenses to inventory and vehicle sales. Prepare and file multi-state sales tax returns and ensure timely payments. Process weekly, bi-weekly, and monthly payroll, including garnishments, deductions, and E-Verify administration. Oversee business licenses, renewals, dealer tags, and regulatory compliance requirements. Prepare financial reports and provide operational analysis to ownership to support business decisions. Ensure accurate financial records while maintaining compliance with accounting standards and dealership regulations.
2026-07-17T17:24:03Z