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4 results for Contract Administrative Professional in Birmingham, AL

Administrative Assistant

Birmingham, AL
remote
Temporary / Contract
23.00 - 26.00 USD / Hourly
Location: On-SiteEmployment Type: Contract-to-HireDepartment: Administration / OperationsPosition OverviewOur client is seeking a highly organized and detail-oriented Administrative Assistant to support daily business operations, document management, and administrative processes. This position requires strong proficiency in Microsoft Outlook, Excel, and DocuSign, along with the ability to manage confidential information, coordinate documentation, and support financial and vendor-related processes.The ideal candidate will have experience working in a professional office environment and possess a basic understanding of financial statements and insurance documentation commonly used in construction, professional services, or project-based organizations.Key ResponsibilitiesAdministrative Support<ul><li>Provide day-to-day administrative support to management and office staff.</li><li>Manage calendars, schedule meetings, and coordinate appointments through Microsoft Outlook.</li><li>Draft, format, and maintain business correspondence, reports, and documentation.</li><li>Organize electronic and paper filing systems while ensuring document accuracy and confidentiality.</li><li>Answer phones, direct inquiries, and assist visitors professionally.</li></ul>Document & Contract Management<ul><li>Prepare, track, and manage documents utilizing DocuSign.</li><li>Monitor document status and ensure timely completion of signatures and approvals.</li><li>Maintain organized records of contracts, agreements, and supporting documentation.</li><li>Assist with document distribution and version control.</li></ul>Financial & Reporting Support<ul><li>Support management with administrative aspects of financial reporting and documentation.</li><li>Review and organize financial information for internal use.</li><li>Demonstrate an understanding of the differences between internally prepared financial statements and CPA-prepared financial statements.</li><li>Assist with data entry, reporting, and spreadsheet management using Microsoft Excel.</li><li>Maintain accuracy when working with financial records and supporting documents.</li></ul>Vendor & Insurance Administration<ul><li>Collect, review, and track subcontractor and vendor documentation.</li><li>Maintain records of Certificates of Insurance (COIs) and ensure required documentation is current.</li><li>Possess a basic understanding of subcontractor insurance requirements and certificate terminology.</li><li>Communicate with vendors and subcontractors regarding missing or expired documentation.</li></ul>General Office Support<ul><li>Coordinate office communications and administrative workflows.</li><li>Assist with special projects and operational initiatives as assigned.</li><li>Support multiple departments while maintaining attention to detail and meeting deadlines.</li></ul>
2026-07-21T22:13:45Z

Administrative Assistant

Homewood, AL
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping workflows organized, handling front-office communication, and providing dependable administrative support. The role offers the opportunity to work across a variety of clerical and coordination tasks while helping the team maintain an efficient and well-organized environment. Responsibilities: • Manage day-to-day administrative activities, including preparing documents, organizing files, and maintaining accurate office records. • Serve as the first point of contact for incoming calls and visitors, providing courteous assistance and directing inquiries appropriately. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate correspondence and scheduling through email and calendar tools, including Microsoft Outlook. • Prepare, review, and distribute documents using office software such as Microsoft Excel and DocuSign. • Support general reception coverage by monitoring the front desk and ensuring smooth communication across the office. • Assist with routine office tasks to keep operations running efficiently and deadlines on track.
2026-07-10T16:18:41Z

Purchasing Director

Birmingham, AL
onsite
Permanent / Full Time
120000.00 - 170000.00 USD / Yearly
A respected Alabama organization is seeking an experienced Purchasing Director to lead its procurement function and ensure the efficient, compliant acquisition of goods, services, equipment, and construction related materials. This leadership role is ideal for a procurement professional who understands public sector purchasing, thrives in a highly regulated environment, and enjoys partnering with operations, engineering, finance, and executive leadership to support critical infrastructure. The Purchasing Director will oversee all procurement activities, establish strategic sourcing initiatives, lead a purchasing team, and ensure compliance with Alabama Competitive Bid Law and organizational purchasing policies. Responsibilities<ul><li>Lead all purchasing and procurement operations for the organization, including strategic sourcing, contract administration, and vendor management.</li><li>Ensure compliance with Alabama Competitive Bid Law (Title 41, Chapter 16), public procurement regulations, and internal purchasing policies.</li><li>Direct the development and administration of Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other competitive solicitation processes.</li><li>Oversee vendor selection, bid evaluations, contract negotiations, award recommendations, and contract administration.</li><li>Partner with engineering, operations, finance, legal, and executive leadership to support capital improvement projects and operational purchasing needs.</li><li>Develop purchasing strategies that improve efficiency, reduce costs, and strengthen supplier performance while maintaining full regulatory compliance.</li><li>Lead and mentor the purchasing team by establishing performance expectations, developing staff, and driving continuous process improvement.</li><li>Manage supplier relationships, monitor vendor performance, and resolve complex procurement and contract issues.</li><li>Oversee procurement for construction projects, professional services, equipment, fleet, maintenance materials, and other operational requirements.</li><li>Maintain strong internal controls, purchasing documentation, and audit readiness for all procurement activities.</li><li>Prepare procurement reports and present recommendations to executive leadership and governing boards as needed.</li><li>This position offers the opportunity to play a key leadership role within a highly respected organization that provides essential services to the community. The successful candidate will have the ability to influence procurement strategy, improve operational efficiency, and support major capital and infrastructure initiatives.</li></ul>For immediate consideration, apply now or contact Bryan Rushing with Robert Half, Birmingham AL.
2026-07-03T17:14:04Z

Purchasing Manager

Ragland, AL
onsite
Permanent / Full Time
100000.00 - 125000.00 USD / Yearly
Are you a hands-on purchasing leader who enjoys improving processes, developing teams, and making a measurable impact in a manufacturing environment? We are partnering with a well-established manufacturing organization to identify an experienced Purchasing Manager to lead purchasing, inventory, storeroom operations, and logistics for a large production facility. This is an outstanding opportunity for someone who thrives in a fast-paced plant environment and enjoys balancing strategic sourcing with day-to-day operational leadership. You'll have the opportunity to improve processes, mentor a solid team, and become a key member of the plant leadership team. What You'll Do<ul><li>Lead all plant purchasing activities for maintenance, operations, and production materials</li><li>Manage purchasing, logistics, and storeroom operations to ensure critical parts and supplies are available when needed</li><li>Develop and strengthen relationships with existing suppliers while identifying new sourcing and cost-saving opportunities</li><li>Negotiate pricing, contracts, and supplier agreements</li><li>Improve inventory accuracy, organization, and overall storeroom efficiency</li><li>Partner closely with Maintenance and Operations to support preventive maintenance initiatives and minimize downtime</li><li>Lead, coach, and develop a team of buyers, logistics personnel, and storeroom employees</li><li>Monitor purchasing metrics, inventory levels, and vendor performance to drive continuous improvement</li><li>Work collaboratively across departments to support plant objectives while maintaining strong internal and external communication</li></ul>Why You'll Want This Role<ul><li>Opportunity to lead a critical function within a well-established manufacturing operation</li><li>High visibility position reporting directly to plant leadership</li><li>Ability to drive meaningful process improvements and operational efficiencies</li><li>Lead an experienced team while helping shape the future of the department</li><li>Excellent benefits package and long-term career growth opportunities</li><li>Stable organization with a collaborative, team-oriented culture</li></ul>If you're looking for a leadership opportunity where you can combine strategic purchasing expertise with hands-on operational leadership, we'd like to hear from you. For immediate consideration, apply now or contact Bryan Rushing with Robert Half, Birmingham AL.
2026-07-16T18:34:00Z