Add your latest resume to match with open positions.

23 results for Property Management Administrative Assistant in Beverly Hills, CA

Bookkeeper/ Assistant Property Manager

Santa Monica, CA
onsite
Temporary / Contract
35.15 - 40.7 USD / Hourly
We are seeking an experienced Bookkeeper / Assistant Property Manager to join our commercial real estate management team. This role is ideal for professionals with a strong foundation in accounting and finance, who will play a key role in the financial operations and reporting of a property portfolio. The Assistant Property Manager supports the Property Manager in ensuring all accounting, budgeting, and lease administration activities are executed accurately, efficiently, and in compliance with management agreements. Key Responsibilities: Assist with the financial management of a portfolio of commercial properties, including all accounting functions, analysis and financial reporting.Support the preparation and management of annual operating and capital budgets, forecast expenses, and monitor ongoing financial performance.Prepare monthly, quarterly, and annual financial statements and custom client deliverables, ensuring accuracy and timeliness.Manage and execute tenant billing, rent collection, and lease escalations, and reconcile accounts receivable and payable.Ensure completion and accuracy of lease abstracting and the administration of all lease-related financial obligations.Process and review property payables and vendor invoices; conduct variance analyses as needed.Review vendor contracts and service agreements to verify compliance with financial controls and budgetary guidelines.Collaborate closely with project and corporate accounting teams, providing supporting documentation and schedules for owner reporting.Maintain and track Energy Star benchmarking and cost-saving initiatives where applicable.Conduct regular property financial audits and property inspections, and support improvement projects by analyzing budget to actual expenditures.Maintain current tenant certificates of insurance and verify that financial coverage meets contractual requirements.Supervise property accounting operations using MRI (required) or Yardi (preferred) property management accounting software for financial transactions, reporting, and compliance.Respond promptly to tenant inquiries, with an emphasis on financial questions, account status, and billing concerns.Assist with other duties or financial projects as assigned by Property Manager.Qualifications: Bachelor’s degree in Accounting, Finance, Business Administration or a related discipline.Minimum of 3 years property management experience, with significant exposure to accounting and finance functions in a commercial real estate environment (Class A office preferred).Intermediate to advanced proficiency in Microsoft Excel and other MS 365 applications.Proficiency in MRI property management/accounting software is required; Yardi experience is highly regarded.Working knowledge of financial reporting, account reconciliations, and lease administration best practices.Strong analytical skills, high attention to detail, and the ability to handle multiple financial priorities.Excellent written and verbal communication skills.RPA (Real Property Administrator) designation in progress is a plus. Pay is based on experience, $70-80k once full-time.
2026-04-28T00:00:00Z

Property Administrator

Northridge, CA
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for a detail-oriented Property Administrator to support day-to-day property operations in Northridge, California. This contract position with potential for a permanent opportunity is ideal for someone who brings hands-on experience in property management and leasing support across residential and commercial environments. The person in this role will help maintain organized property records, coordinate tenant-related activities, and assist with administrative processes that keep operations running smoothly. This position is 100% onsite in Northridge (San Fernando Valley). Full time schedule. Responsibilities:• Oversee administrative tasks that support the daily operation of residential and commercial properties, ensuring records and communications remain accurate and up to date.• Assist with leasing activities by preparing documentation, responding to tenant and prospect inquiries, and helping coordinate unit or space availability.• Maintain tenant files, lease information, and property data within Yardi Software and other internal systems with a high level of accuracy.• Coordinate with property managers, vendors, and tenants to track service requests, follow up on outstanding issues, and support timely resolution.• Prepare routine reports, notices, and correspondence related to occupancy, renewals, and general property administration.• Support rent collection processes, invoice tracking, and other basic accounting-related administrative duties as needed.• Help monitor compliance with lease terms, property procedures, and documentation requirements across assigned locations.• Contribute to smooth office operations by organizing contracts, managing calendars, and assisting with special projects tied to property management needs.
2026-04-20T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities. Responsibilities: • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines. • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items. • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools. • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule. • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities. • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed. • Perform data entry and document management for construction files, contracts, and bid documentation. • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
2026-04-29T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
21 - 27 USD / Hourly
We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields. Key Responsibilities:• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.• Assist in coordinating medical and psychiatric care for program participants.• Manage the collection and organization of medical documents from external providers.• Maintain accurate tracking of paperwork flow in and out of the office.• Coordinate transportation logistics for clients as needed.• Conduct regular reviews of documentation to ensure compliance with quality standards.• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.• Prepare various documents and correspondence for the Nurse Practitioner.• Uphold strict confidentiality in handling sensitive information. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-30T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support risk, claims, and safety operations for a construction-focused organization in Signal Hill, California. This Long-term Contract position is ideal for someone who can manage detailed records, coordinate across departments, and help keep claims and compliance activities organized and on schedule. The role combines administrative support with hands-on involvement in workers’ compensation, vehicle claims, injury reporting, and financial documentation. You will work closely with internal teams and external partners to maintain accurate files, support investigations, and promote consistent adherence to safety and risk procedures. Responsibilities: • Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time. • Manage workers’ compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities. • Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling. • Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines. • Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support. • Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing. • Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties. • Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions. • Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork. • Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts.
2026-05-01T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-05-01T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to a busy tax and accounting team. This contract opportunity is ideal for someone who is highly organized, service-oriented, and comfortable working in a detail-oriented office setting with shifting priorities and time-sensitive deadlines. The role is fully onsite and offers the chance to contribute to daily operations, client coordination, and administrative workflows that keep the team running efficiently. Responsibilities: • Coordinate meeting schedules, manage calendars, and help keep leadership and staff appointments organized • Maintain accurate digital and physical records by filing, retrieving, and updating client documents as needed • Support tax and accounting workflows by assembling documents, scanning materials, and preparing files for processing • Monitor outstanding client paperwork and follow up to help ensure required information is received on time • Draft and distribute engagement letters, routine correspondence, and other client-facing administrative documents • Handle incoming and outgoing mail, packages, and deliveries while keeping office operations running smoothly • Assist with invoicing, billing support, and basic bookkeeping-related administrative tasks • Track office supply levels and help maintain a clean, orderly, and well-organized workspace • Provide day-to-day administrative assistance to team members based on business needs and deadlines
2026-04-30T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity is ideal for someone who is comfortable in a busy housing environment and can keep administrative processes organized, accurate, and responsive. The role requires experience with Yardi, strong document management skills, and familiarity with affordable housing compliance and resident services. Responsibilities: • Provide day-to-day administrative coordination for property management and leasing activities, ensuring office tasks are completed accurately and on time. • Manage resident and tenant documentation, including lease files, recertification records, and compliance-related paperwork. • Assist with leasing workflow by supporting applications, resident communications, move-in preparation, and move-out processing. • Enter, update, and maintain resident, leasing, and property data within Yardi with a high level of accuracy. • Monitor important dates such as lease expirations, annual recertifications, and required compliance submissions to help keep operations on schedule. • Prepare routine reports, letters, notices, and other business documents needed by the site and management teams. • Respond to inbound calls and general office inquiries in a courteous and helpful manner, directing questions and providing administrative support as needed. • Work closely with on-site staff, property managers, and outside partners to maintain efficient office operations and support affordable housing program requirements.
2026-05-01T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-01T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination.
2026-04-27T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling. Responsibilities: • Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve. • Prepare, review, and process change orders and purchase orders to support active projects and office operations. • Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally. • Enter and update information in internal systems and spreadsheets with strong attention to detail. • Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence. • Support project and office teams by tracking paperwork deadlines and following up on outstanding items. • Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.
2026-05-01T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency. Responsibilities: • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance. • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use. • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule. • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations. • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps. • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support. • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership. • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination. • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
2026-05-01T00:00:00Z

Medical Credentialing Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
26 - 37 USD / Hourly
We are looking for a detail-oriented Medical Administrative Assistant to support the Medical Staff department in Santa Monica, California. This Medical Administrative Assistant position is ideal for someone who excels at coordinating administrative processes, maintaining accurate records, and keeping compliance-related documentation current in a busy healthcare setting. The role also involves organizing department meetings, preparing documentation, and communicating effectively with physicians, staff, and leadership. Success in this position requires sound judgment, strong organizational skills, and the ability to handle confidential information with care. Key Responsibilities:• Oversee the tracking of time‑sensitive items such as licenses, certifications, privileging documents, and other required medical staff records to support ongoing compliance.• Maintain accurate, complete, and current credentialing and departmental records across internal files and systems.• Arrange department and committee meetings by managing calendars, confirming attendance, preparing agendas, and assembling supporting materials.• Record clear, thorough meeting minutes, track action items, and distribute finalized documentation promptly to physicians, leadership, and other stakeholders.• Perform document control, filing, and data entry tasks to ensure information is organized, accessible, and audit‑ready.• Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines.• Provide day‑to‑day administrative support for the Medical Staff department, including office coordination, communication support, and confidential information handling. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-25T00:00:00Z

Leasing Experience Assistant

Pasadena, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Leasing Experience Assistant to join our team on a long-term contract basis in Pasadena, California. In this hybrid role, you will support leasing operations with precision and professionalism, working closely with real estate systems and administrative processes. This position offers a flexible schedule, requiring two days in the office each week. Responsibilities: • Perform accurate data entry to maintain and update leasing records and related documentation. • Utilize Yardi software to manage property information and ensure all leasing data is up-to-date. • Support the leasing team with administrative tasks, including scheduling and correspondence. • Collaborate with internal teams to ensure smooth communication and coordination of leasing activities. • Assist in preparing reports and summaries related to leasing operations and tenant management. • Maintain organized records and files to ensure compliance with company standards. • Address inquiries from tenants and prospective clients, providing exceptional customer service. • Contribute to process improvements and streamline administrative workflows. • Ensure consistent adherence to policies and procedures within the leasing department.
2026-04-20T00:00:00Z

Medical Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
26 - 37 USD / Hourly
We are looking for a detail-oriented Medical Administrative Assistant to support the Medical Staff department in Santa Monica, California. This Medical Administrative Assistant position is ideal for someone who excels at coordinating administrative processes, maintaining accurate records, and keeping compliance-related documentation current in a busy healthcare setting. The role also involves organizing department meetings, preparing documentation, and communicating effectively with physicians, staff, and leadership. Success in this position requires sound judgment, strong organizational skills, and the ability to handle confidential information with care. Key Responsibilities:• Oversee the tracking of time-sensitive items such as licenses, certifications, and other required medical staff documents to help maintain compliance.• Keep credentialing and departmental records accurate, complete, and regularly updated across internal files and systems.• Arrange department meetings by managing calendars, confirming attendance, and preparing agendas and supporting materials.• Record clear, thorough meeting minutes and distribute finalized documentation promptly to appropriate stakeholders.• Perform document control, filing, and data entry tasks to ensure information is organized and accessible.• Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines.• Provide day-to-day administrative support for the Medical Staff department, including general office coordination and communication assistance. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-01T00:00:00Z

Contracts Manager (Paralegal)

Irvine, CA
onsite
Permanent / Full Time
125000 - 145000 USD / Yearly
Stable Corporate Environment Seeks Senior Contracts Manager-Paralegal About Firm & Position:A corporate legal team is seeking a Contracts Manager to join its collaborative and tenured group. This organization operates on a national scale and is known for its structured yet dynamic legal department supporting complex customer-facing agreements. The Contracts Manager will work closely with internal stakeholders and report directly to senior leadership within the legal function. Contracts Manager Responsibilities:<ul><li>Review, analyze, and negotiate a high volume of customized customer contracts, including complex commercial agreements</li><li>Serve as the primary point of contact for internal teams regarding contract terms, including data security, compliance, and risk allocation</li><li>Address initial inquiries related to contract distribution, obligations, and execution processes</li><li>Draft and revise contract language with a focus on Data Protection Addendums and evolving AI-related provisions</li></ul>Hours:<ul><li>Salaried position</li><li>Primarily remote; quarterly in-person trainings/meetings (2 consecutive days)</li></ul>Perks:<ul><li>Highly stable company with strong internal infrastructure</li><li>We have placed multiple corporate paralegals with this team who remain long-term and value the professional, tenured environment</li><li>Substantive, non-template work — no “contract mill” environment</li><li>Exposure to sophisticated agreements, including emerging AI and data privacy terms</li><li>Collaborative and low-turnover legal team</li></ul>Salary:<ul><li>$120,000 - $140,000 base salary (DOE) + year-end bonus</li></ul>Benefits:<ul><li>Comprehensive medical, dental, and vision coverage</li><li>401(k) plan</li></ul>
2026-05-01T00:00:00Z

Property Accountant

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Property Accountant to oversee financial operations for commercial properties in Newport Beach, California. This role involves managing financial reporting, audits, budgeting, and compliance while ensuring accurate and timely accounting processes. The ideal candidate will possess strong analytical abilities and a thorough understanding of property management accounting. Responsibilities:• Prepare and analyze monthly and annual financial reports, ensuring accuracy and compliance.• Manage cash flow and oversee day-to-day financial transactions for assigned commercial properties.• Complete month-end journal entries, including accruals and depreciation, and generate required reports.• Conduct detailed financial variance analyses and present findings to management.• Collaborate with property management teams to provide training and support on accounting procedures.• Review and manage accounts payable and receivable, resolving discrepancies and ensuring timely payments.• Facilitate year-end audit processes by preparing audit packets and addressing auditor requests.• Work closely with management teams to develop and upload annual budgets.• Submit monthly compliance reports and ensure adherence to relevant regulations.• Maintain organized financial records, including invoices, vendor information, and payment processing documentation.
2026-04-28T00:00:00Z

Property Accountant

Orange, CA
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a detail-oriented Property Accountant to support the financial operations of a commercial real estate portfolio in Orange, California. This role is responsible for maintaining accurate property-level accounting, preparing reliable financial reports, and helping ensure each entity is financially organized and audit-ready. The ideal candidate brings strong experience in month-end close, general ledger activity, budgeting, and property management accounting systems. Responsibilities: • Review monthly operating results, balance sheet activity, cash flow, and income performance with ownership and provide clear financial insight • Record and post journal entries, maintain supporting documentation, and ensure general ledger accounts remain accurate and balanced • Lead monthly and annual close activities for multiple entities, including reconciliations and final financial review • Coordinate tax-related accounting support, including preparing schedules and documentation needed for entity tax filings and annual 1099 processing • Build and evaluate property budgets, monitor variances, and assess real estate tax obligations for timely payment and planning • Maintain accounting workflows and internal procedures that keep entities prepared for financing requests and lender reporting needs • Support and guide entry-level accounting staff by reviewing work, answering questions, and assisting with payables, receivables, cash analysis, and budgeting tasks when needed • Prepare internal financial statements and respond to documentation requests from banks and other financial partners • Manage fixed asset records, reconcile common area maintenance charges, and review owner-related and intercompany expenses for accuracy • Identify opportunities to strengthen accounting systems, improve reporting processes, and enhance overall financial controls
2026-04-29T00:00:00Z

Property Accountant

San Pedro, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a detail-oriented Property Accountant to join our team in San Pedro, California. In this role, you will oversee financial operations for retail and mixed-use properties, ensuring accurate accounting and efficient management. The ideal candidate will possess strong analytical skills and a collaborative mindset to support property management and tenant satisfaction. Responsibilities: • Manage daily accounting operations for retail and mixed-use properties, ensuring compliance with policies and procedures. • Prepare and analyze property budgets, operating expenses, and financial forecasts to support strategic decision-making. • Review and reconcile Common Area Maintenance (CAM) charges, insurance premiums, and real estate tax allocations. • Generate comprehensive financial reports, rent rolls, and variance analyses using advanced Excel functions, such as pivot tables. • Monitor accounts receivable, address tenant delinquencies, and oversee collections processes to maintain cash flow. • Assist in lease administration tasks, including renewals, rent escalations, and tenant-related documentation. • Work closely with vendors, contractors, and tenants to resolve maintenance issues and operational challenges. • Ensure compliance by reviewing insurance certificates, vendor contracts, and related documents. • Collaborate with property management teams to identify cost-saving initiatives and enhance Net Operating Income (NOI). • Support leasing and marketing efforts by analyzing market data and contributing to property tours.
2026-04-30T00:00:00Z