<p>The Executive Assistant provides high-level administrative and operational support to senior executives within a financial services organization. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, highly regulated environment. The Executive Assistant serves as a trusted partner to leadership, supporting business operations, client interactions, and confidential financial matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate internal and external meetings, including client and board meetings</li><li>Handle sensitive and confidential financial, client, and regulatory information</li><li>Serve as a primary point of contact between executives, clients, and internal teams</li><li>Track deadlines, action items, and follow up to ensure timely completion</li><li>Support compliance with internal policies and financial regulations</li><li>Organize and maintain accurate records, files, and documentation</li><li>Assist with special projects and ad hoc initiatives as needed</li></ul>
<p>If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. In this role, you will provide high-level administrative support to executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p>Responsibilities:</p><p><br></p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul><p><br></p>
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Dumfries, Virginia. This contract-to-permanent position offers an excellent opportunity to support organizational operations through efficient administrative practices and coordination. The role requires a proactive individual who excels at managing schedules, overseeing projects, and handling travel arrangements.<br><br>Responsibilities:<br>• Coordinate and maintain calendars to ensure seamless scheduling and time management.<br>• Organize and oversee project timelines, ensuring tasks are completed accurately and on schedule.<br>• Arrange domestic and international travel, including bookings and itineraries.<br>• Support daily operational functions, contributing to the smooth running of all activities.<br>• Review and evaluate documents to ensure accuracy and compliance.<br>• Facilitate conference calls and meetings, ensuring effective communication and documentation.<br>• Assist in preparing and exporting-importing documents as needed.<br>• Collaborate with team members to address administrative needs and resolve challenges.<br>• Maintain organized records and files for easy accessibility.<br>• Provide high-level administrative support to leadership and staff.
<p>We are looking for a dedicated Legal Assistant to join our team on a contract basis in Alexandria, Virginia. This role involves providing crucial administrative support to attorneys in a fast-paced, detail-oriented environment. The position requires strong organizational skills, exceptional communication abilities, and the capacity to manage multiple tasks efficiently. For immediate consideration, submit your application and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain the calendar for the Executive Vice President-General Counsel and Compliance Officer, ensuring seamless scheduling.</p><p>• Input and update legal information into tracking spreadsheets to maintain accurate records.</p><p>• Process invoices using financial management tools such as NetSuite, ensuring timely and accurate handling.</p><p>• Review charitable registration renewal submissions to verify the accuracy of submitted information.</p><p>• Perform e-filing and manage court filings to ensure compliance with deadlines.</p><p>• Provide support with civil litigation tasks, assisting attorneys with document preparation and case management.</p><p>• Handle general administrative duties, including correspondence and file organization.</p><p>• Ensure effective communication with internal and external stakeholders to support legal processes.</p>
<p>Our client is a growing company in the sustainable energy space. As they continue to expand, they are looking to hire an Attorney (Assistant General Counsel) with 3+ years of experience to join their team in Baltimore, Maryland. This role involves providing comprehensive legal support for renewable energy projects, including managing complex transactions and ensuring compliance with relevant regulations. The ideal candidate will possess a strong background in project finance, corporate law, and renewable energy, and will work closely with senior leadership to balance legal risk with business objectives.</p><p><br></p><p>Responsibilities:</p><p>• Lead and oversee all legal aspects of renewable energy projects from conceptualization to operation, ensuring compliance with industry standards and regulations.</p><p>• Draft, negotiate, and manage intricate agreements such as Power Purchase Agreements (PPAs), lease documents, EPC contracts, O& M agreements, and interconnection agreements.</p><p>• Provide strategic advice on project financing structures, including construction debt, tax equity partnerships, and term debt, with a focus on compliance with the Inflation Reduction Act and related guidelines.</p><p>• Conduct and coordinate due diligence for acquisitions, financings, and portfolio sales, reviewing critical documentation such as permits, environmental assessments, and interconnection materials.</p><p>• Offer legal and commercial guidance to senior management, aligning business goals with legal frameworks.</p><p>• Oversee the review and management of various legal documents, including vendor contracts, nondisclosure agreements, and master service agreements, ensuring accuracy and risk mitigation.</p><p>• Develop and enhance company templates for transactional documents, maintaining a robust internal legal knowledge base.</p><p>• Support corporate governance initiatives, including subsidiary management, compliance policies, and risk management strategies.</p><p>• Collaborate with and manage external legal counsel to ensure efficient and cost-effective representation.</p>
<p>We are looking for an experienced Accounting Manager to Assistant Controller to join our Full Time Engagement Practice. The ideal candidate is a detail-oriented individual with expertise in Oracle Fusion and Full Cycle Accounting Management within manufacturing environments. The role offers an exciting opportunity to contribute to the financial operations and strategy of a dynamic organization.</p><p><br></p><p>Responsibilities:</p><p>• Lead the preparation and analysis of financial statements, ensuring accuracy and compliance with regulatory standards.</p><p>• Perform balance sheet account reconciliations to maintain financial integrity.</p><p>• Oversee cost accounting processes, including manufacturing cost analysis, to optimize operational efficiency.</p><p>• Utilize Oracle Fusion Financials to streamline financial reporting and processes.</p><p>• Manage Oracle Supply Chain Management functions to support business operations.</p><p>• Collaborate with cross-functional teams to ensure seamless integration of financial systems.</p><p>• Provide strategic insights and recommendations for improving financial performance.</p><p>• Ensure the accuracy and timely delivery of all financial reports and data.</p><p>• Identify and implement best practices in accounting and financial management.</p>
<p>Do You Love Numbers? Are You a Skilled Non-Profit Controller or Assistant Controller with an Entrepreneurial Spirit? Have you ever dreamed of combining your financial expertise with your passion for making a global impact? Are you ready to work for a forward-thinking non-profit organization that values innovation and looks for entrepreneurial leaders like you? If so, keep reading. This is your opportunity to step into a leadership role within a globally recognized social-impact organization that is driving positive change across the world.</p><p><br></p><p>Our client, a $35M non-profit in the DC Metro area, is looking for a talented Controller who will partner with the CFO to manage and oversee all aspects of the organization's financial and accounting operations. This leadership position offers the chance to work closely with senior executives and program leaders, empowering them to make informed decisions while ensuring financial excellence across the organization's operations. This isn't just a finance role; it's about joining a team dedicated to making a meaningful difference—designing systems, processes, and strategies that support the organization's work to create lasting social change worldwide.</p><p><br></p><p>Responsibilities:</p><p>*Manage accounts, ledgers, and reporting systems to ensure compliance with GAAP standards and nonprofit regulatory requirements.</p><p>*Implement internal controls for revenue, costs, budgets, and asset protection while ensuring accurate financial transaction recordings.</p><p>*Coordinate and oversee audit processes.</p><p>*Analyze financial data, prepare timely reports, and communicate updates to senior leadership.</p><p>*Review and approve payroll transactions.</p><p>*Support the CFO in engaging with the board’s audit and finance committees on financial trends and strategies.</p><p>*Oversee accounting for grants and programs to ensure spending aligns with budgets and funding requirements.</p><p>*Build and maintain relationships with external stakeholders like banks, lenders, and vendors.</p><p>*Develop and enforce finance policies, procedures, and systems to support operations.</p><p>*Lead improvements to the accounting ERP system (NetSuite) and coordinate system rollouts in additional locations.</p><p>*Lead and develop the finance team, fostering clear communication and strong collaboration.</p><p>*Strengthen partnerships with HR, IT, legal, and program teams to streamline operations.</p><p>*Promote a positive work environment and provide coaching to tackle challenges collaboratively.</p><p><br></p><p>The ideal candidate will be an individual who thrives in a fast-paced, mission-driven environment and has the following qualifications: CPA,10+ years exp with 2–5+ years of experience in a Non-Profit Controller or Asst Controller role, strong background in grant accounting from private foundations NOT government grants, NetSuite or something similar, strong analytical and problem-solving skills, including the ability to research and apply technical accounting standards as required, a collaborative mindset and ability to educate colleagues with varying levels of financial knowledge and a passion for innovation and working in entrepreneurial teams where creativity, adaptability, and results are valued. Comp range for this Controller role is 130-135K in base salary + bonus, full benefits and this is a hybrid role in the office in Arlington, VA a minimum of 3 days/week. To apply to this job please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.</p>
Job Summary: The Administrative Assistant plays a key role in supporting the overall operations of the organization by providing administrative and clerical support to the Office Manager. Responsibilities include managing office tasks, coordinating meetings, handling correspondence, and ensuring the smooth and timely flow of information across the organization. <br> <br>Office Support & Front Desk Management <br>• Answer, screen, and route inbound phone calls. <br>• Greet visitors, clients, and job candidates in a detail oriented manner. <br>• Maintain office supply inventory for the Maryland office. <br>• Collect and distribute daily mail; prepare checks for mailing. <br>• Assist subcontractors with inquiries as needed. <br>• Ensure all paperwork is properly scanned, organized, and filed. <br>• Coordinate with the Logistics Manager to ensure checks and documents are sent out promptly. <br>• Provide general support to the Office Manager as assigned. <br> <br> <br>Time Tracking System Management <br>• Track all hours worked for hourly staff and salaried superintendents using BusyBusy. <br>• Ensure foremen submit timesheets on time. <br>• Verify that Daily Reports are uploaded to Procore. <br>• Maintain accurate data entry on a daily basis. <br>• Generate weekly estimated payroll reports from BusyBusy. <br>• Process subcontractor reports for weekly invoicing. <br> <br>Hiring & Onboarding Support <br>• Assist with various stages of the hiring process. <br>• Communicate and, when necessary, translate the hiring process for potential candidates. <br>• Schedule welding tests with the shop and manage related calendars. <br>• Schedule interviews for the Office Manager and Director of Operations. <br>• Review and monitor completion of all new permanent paperwork. <br>• Coordinate with the Procurement Manager to ensure PPE is provided to new hires. <br>• Conduct new permanent training, including BusyBusy app use and Safety Orientation. <br> <br>Qualifications <br>• High school diploma or equivalent; associate degree preferred. <br>• Fluency in English and Spanish, with strong verbal and written communication skills. <br>• Strong attention to detail and accuracy. <br>• Digital literacy and research skills, including ability to evaluate information reliability. <br>• Proficiency in Microsoft Office (Excel, Outlook, Word, etc.). <br>• Strong calendar and scheduling management skills. <br>• Excellent written and verbal communication abilities. <br>• Effective time management, multitasking, and adaptability. <br>• Basic math and accounting skills. <br>• detail oriented demeanor with strong interpersonal skills and the ability to de-escalate tense situations. <br>• Proactive approach to problem-solving and improving processes. <br>• Ability to work independently and collaboratively. <br>• Ability to handle confidential information with discretion. <br> <br>Travel Requirements <br>• Regular commuting to the worksite. <br> <br>Physical Requirements <br>• Prolonged periods of sitting at a desk and using a computer. <br>• Frequent repetitive motions. <br> <br>Equal Opportunity Employer <br>IFS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other status protected by law. <br> <br>Other Duties <br>This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required. Responsibilities may change at any time with or without notice.
<p>Fantastic opportunity for a Senior Accountant looking to take the next step in their career and gain managerial experience! Opportunity to work for a private equity backed firm, mentor under a great CFO, and have room to grow to Controller as the company continue to grow and expand, both organically as well as through acquisition!</p><p><br></p><p>Robert Half has partnered with a long-standing client to hire their next Assistant Controller. These are exciting times at this private-equity backed company demonstrating exponential growth year over year! A successful candidate will play an integral part of the accounting & finance department. We are looking for someone that has a knack for positively motivating others, and helping to make critical decisions. This position is for candidates who can handle the accumulation and consolidation of financial data for internal and external financial statements, evaluate accounting and internal control systems, and lead departmental staff. This opportunity could advance your career, along with providing you with a very competitive and generous compensation and benefits package!</p><p> </p><p>Responsibilities:</p><p>- Direct accounting department activities, including full-cycle accounting operations and the monthly close process</p><p>- Complete month-end and year-end close of income statement and balance sheet, reconcile accounts, and handle G/L analysis</p><p>- Each month, present executive committee and partners with financial reports</p><p>- Manage the production of the annual budget and forecasts and monitor them monthly</p><p>- Work in conjunction with the finance team on revenue recognition processes and accurate reporting</p><p>- Prepare cash-flow reports, projecting cash needs at weekly and monthly intervals, daily cash management</p><p>- Support Finance Department initiatives, such as software and systems implementation and other departmental or firm-wide improvements, with research, planning, and implementation, as required</p><p>- Work closely with executive team and partners to ensure that firm-wide operation is efficient and effective</p><p>- Act on items beyond formal job responsibilities</p><p> </p><p>This is a fantastic opportunity to play an integral part for a rapidly growing private-equity backed company! Apply immediately to be considered!! </p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. during tax season. In this role, you will provide essential administrative support, ensuring smooth office operations. </p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
<p>We are seeking an organized and proactive Office Assistant to support daily operations and ensure a smooth office workflow. The ideal candidate will have strong attention to detail, excellent communication skills, and a customer-service mindset. The duration of this contact position is until April.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors and direct them to the appropriate staff member</p><p>Answer, screen, and forward incoming calls in a professional manner</p><p>Assist with scheduling meetings, maintaining calendars, and organizing files</p><p>Perform data entry and update records as needed</p><p>Manage incoming and outgoing mail and deliveries</p><p>Order and organize office supplies; monitor inventory</p><p>Support administrative tasks such as copying, scanning, and filing documents</p><p>Provide general support to staff as needed</p>
<p>We are seeking an organized and detail-oriented Administrative Assistant to join our team for the busy tax season. In this temporary role, you will support daily office operations, assist with the preparation and filing of tax-related documents, and ensure timely communication between staff and clients. This contract position last until the middle of April during the tax season.</p><p><br></p><p>Key Responsibilities:</p><p>Manage appointment scheduling and calendar coordination for accountants and tax professionals</p><p>Greet clients and provide excellent customer service in person and by phone</p><p>Prepare, organize, scan, and file tax documents and forms</p><p>Assist with data entry, ensuring accuracy of financial information</p><p>Maintain confidentiality and handle sensitive client materials with discretion</p><p>Support office supply management and other administrative tasks as needed</p><p>Help with scanning, copying, and distributing tax materials</p>
<p>Job Overview: Our company is seeking a detail-oriented Administrative Assistant for a contract-to-hire opportunity in Huntsville, Alabama. In this role, you will provide general clerical support as well as handling accounts payable (AP) tasks. This hybrid position is ideal for professionals with strong organizational skills, adaptability, and a service-oriented mindset.</p><p>Key Responsibilities:</p><ul><li>Perform a variety of clerical functions including filing, data entry, handling correspondence, and managing mail.</li><li>Answer and direct phone calls, greet visitors, and coordinate meeting logistics.</li><li>Support accounts payable processes such as processing invoices, reconciling vendor statements, and assisting with expense tracking.</li><li>Maintain accurate records and ensure proper documentation for AP and administrative functions.</li><li>Assist in preparing reports, memos, and presentations as needed.</li><li>Collaborate with cross-functional teams to support workflow improvements and daily operations.</li><li>Utilize office software and platforms to support efficient workflow and communication.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This is a contract position with part-time schedule, working Monday to Friday 20 hours per week. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.</p><p>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.</p><p>• Organize and scan documents, ensuring all files are accurately stored and accessible.</p><p>• Perform general office tasks such as data entry, scheduling, and maintaining records.</p><p>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.</p><p>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.</p><p>• Maintain confidentiality when handling sensitive information.</p><p>• Assist with the preparation of reports and other materials as needed.</p><p>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Washington, DC, on a contract-to-permanent basis. This role requires a proactive individual who can effectively manage administrative tasks, support daily operations, and ensure smooth communication within the office. The ideal candidate will bring strong organizational skills and a detail-oriented approach to this dynamic environment.<br><br>Responsibilities:<br>• Handle incoming calls with courtesy and provide accurate information or direct inquiries appropriately.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Assist in daily office operations, including scheduling, correspondence, and document management.<br>• Greet visitors and provide receptionist support, ensuring a welcoming experience.<br>• Coordinate and communicate with team members to facilitate efficient workflows.<br>• Prepare reports, presentations, and other documentation as needed.<br>• Maintain inventory of office supplies and manage procurement processes.<br>• Support the team in planning meetings and events, including logistics and materials.<br>• Ensure adherence to company policies and procedures in all administrative activities.<br>• Troubleshoot minor issues and escalate more complex concerns to the appropriate personnel.
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>
We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in McLean, Virginia. This role requires a detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining high standards. As an Office Assistant, you will play a key role in supporting daily office operations and ensuring seamless communication within the team.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor, ensuring they feel welcomed and attended to.<br>• Manage incoming calls and emails, directing them to the appropriate departments or individuals.<br>• Utilize Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.<br>• Maintain a clean and organized reception area and office space.<br>• Provide administrative support such as scheduling meetings, organizing files, and handling correspondence.<br>• Assist with office supplies inventory and coordinate replenishment as needed.<br>• Ensure adherence to business dress code standards at all times.<br>• Collaborate with team members to ensure smooth daily operations and address any challenges promptly.<br>• Coordinate parking arrangements and provide directions to visitors when necessary.
<p>We are looking for a detail-oriented and organized Office Assistant to join our team in Fairfax, Virginia. This contract position involves managing essential office tasks, ensuring smooth operations through accurate documentation, and providing support in daily administrative duties. If you have excellent organizational skills and enjoy working in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Scan tax documents and invoices with precision to maintain accurate records.</p><p>• Organize and file paper documents systematically for easy retrieval.</p><p>• Sort and categorize documents to ensure efficient handling and processing.</p><p>• Answer and direct phone calls professionally to assist clients and team members.</p><p>• Support general office functions and administrative duties as needed.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage files.</p><p>• Ensure compliance with office procedures and document handling standards.</p><p>• Collaborate with team members to maintain a productive work environment.</p><p>• Perform light data entry tasks to update records and databases.</p>
We are looking for an experienced Office Coordinator to support daily operations in a dynamic non-profit environment. This role is essential in ensuring the smooth running of office activities by maintaining organization, managing supplies, and assisting with various administrative tasks. The position offers a Contract to permanent employment opportunity and is based in Washington, District of Columbia.<br><br>Responsibilities:<br>• Ensure all kitchens, postage areas, copier stations, and general office supply areas are fully stocked on a daily basis.<br>• Maintain cleanliness and organization in shared spaces, including kitchens, copier areas, and common rooms not maintained by building staff.<br>• Monitor inventory levels for office supplies and place orders for coffee, vending, and other essentials with prior approval.<br>• Coordinate and assist with meeting setups, including preparing conference rooms for external visitors and special events.<br>• Serve as a member of the organization's Safety and Security team, contributing to workplace safety initiatives.<br>• Facilitate the distribution of daily mail and packages to staff in a timely manner.<br>• Provide backup support to the Senior Office Coordinator, including welcoming visitors and ensuring meeting spaces are ready.<br>• Assist in planning and organizing company-wide events and activities.<br>• Fulfill special assignments or tasks as directed by management.<br>• Perform additional duties as required to support office operations.
