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18 results for Purchasing Assistant in Bethesda, MD

Accounting Assistant

Aldie, VA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for an on-site team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who is comfortable working with accounting records, entering financial data accurately, and helping maintain organized books. The position offers the chance to contribute across core accounting tasks while building long-term value within the organization. Responsibilities: • Enter financial transactions and supporting details into QuickBooks with a high level of accuracy. • Process vendor invoices, assign proper coding, and help keep accounts payable records current. • Assist with customer billing activities and track incoming payments to support accounts receivable functions. • Reconcile bank activity against accounting records and identify discrepancies for follow-up. • Maintain organized documentation for financial entries, invoices, and payment records. • Support job cost tracking when prior experience allows for expanded involvement in project-related accounting. • Work closely with internal staff in an in-office setting to help keep day-to-day accounting activities on schedule.
2026-09-01T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
Our client is seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. This role is ideal for someone who is detail-oriented, proactive, and comfortable handling a variety of clerical and front-office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-09-01T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-08-28T00:00:00Z

Administrative Assistant

Rockville, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a construction and contractor environment in Rockville, Maryland. This Contract position is ideal for someone who enjoys keeping workflows organized, providing front-desk support, and ensuring accurate administrative coordination. The role calls for strong communication, reliability, and the ability to manage multiple tasks in a fast-paced office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, filing, document preparation, and general office coordination. • Enter and update records with accuracy to help maintain organized and current business information. • Assist with day-to-day office operations to ensure teams have the administrative support needed to work efficiently. • Monitor routine clerical processes and help keep office communications and paperwork flowing smoothly.
2026-09-02T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join an onsite team in Virginia. This is a permanent contract position suited for an experienced administrative team member who can manage competing priorities, communicate effectively, and provide dependable support to multiple staff members. The ideal candidate brings strong organizational judgment, sharp attention to detail, and confidence using office technology in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support for several team members, helping keep schedules, documents, and office activities organized and on track. • Manage front-office and receptionist-related tasks, including handling inbound calls, greeting visitors, and directing inquiries appropriately. • Prepare, edit, and format correspondence, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Enter, update, and maintain accurate records and files while ensuring information is organized for easy retrieval and retention. • Use SharePoint and other agency document repositories to upload, track, and manage administrative materials in accordance with established procedures. • Coordinate a variety of administrative projects, monitor deadlines, and follow through on details to support smooth daily operations. • Maintain a consistent office presence at all times, including reliable onsite attendance and business-appropriate presentation. • Assist with general office coordination duties that require sound judgment, discretion, and effective multitasking.
2026-09-02T00:00:00Z

Administrative Assistant

Bowie, MD
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an organized Administrative Assistant to support a community association in Bowie, Maryland through a Contract assignment. This position focuses on property compliance coordination, documentation, and resident communication while ensuring records remain accurate and up to date. The role is well suited to someone who is comfortable handling administrative tasks, tracking multiple deadlines, and interacting professionally with homeowners. Responsibilities: • Inspect community properties to identify upkeep, landscaping, safety, and covenant-related issues that require follow-up. • Maintain detailed records of compliance matters, including deadlines, status updates, and next steps for resolution. • Perform return visits to verify whether concerns have been corrected and capture photographic documentation when needed. • Review and track county service requests, including 311-related items, and update logs with current activity. • Draft and distribute notices related to property compliance while keeping associated files organized and complete. • Scan, file, and manage Architectural Review Board application materials to support efficient recordkeeping. • Respond to homeowner questions and concerns with professionalism, clarity, and courtesy. • Provide general administrative support such as data entry, inbound call handling, and front-office coordination as needed.
2026-09-01T00:00:00Z

Administrative Assistant

Annapolis, MD
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Annapolis, Maryland. This Long-term Contract position offers a flexible schedule of 4 to 5 days per week, with approximately 6 hours per day and up to 40 hours weekly, for an expected duration of about 6 months. The ideal candidate will bring strong administrative support experience, excellent communication skills, and the ability to manage front-desk and data-related tasks in a detail-focused environment. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries with courtesy and efficiency. • Provide day-to-day administrative support by preparing documents, organizing records, and maintaining accurate office files. • Enter and update information in internal systems with a high degree of accuracy and attention to detail. • Assist with routine office coordination, including scheduling, correspondence, and general clerical activities. • Support banking-related administrative processes by handling transaction documentation and maintaining organized operational records. • Help ensure office activities align with established compliance guidelines and internal procedures. • Use office and banking software to complete administrative tasks and track required information. • Contribute to smooth front-office operations by responding promptly to staff and customer needs.
2026-09-04T00:00:00Z

Administrative Assistant

Ashburn, VA
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Ashburn, Virginia. This Contract to permanent opportunity is ideal for someone who is organized, responsive, and comfortable managing a wide range of administrative tasks in a fast-paced environment. The person in this role will help keep workflows moving smoothly by coordinating orders, handling communications, and maintaining essential office supplies. Strong attention to detail and a detail-oriented approach to both in-person and phone interactions will be key to success. Responsibilities: • Coordinate the ordering and replenishment of office materials, snacks, and workplace supplies to ensure the team has what it needs each day. • Manage the return of materials and track related follow-up activities to keep inventory and requests organized. • Schedule calls and assist with order-related communication to support timely processing and resolution. • Answer inbound phone calls courteously, direct inquiries appropriately, and provide front-desk style administrative support as needed. • Perform data entry and maintain accurate administrative records with a high level of precision. • Assist with general office coordination tasks that contribute to an efficient and well-organized work environment.
2026-09-04T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping workstreams organized, communicating effectively with internal and external contacts, and ensuring administrative tasks are completed accurately. The role requires strong multitasking skills, comfort with standard office software, and a proactive approach to scheduling, correspondence, and record maintenance. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Manage front-office administrative activities by coordinating schedules, organizing calendars, and arranging appointments to keep daily operations running smoothly.• Handle incoming and outgoing phone communication in a clear and courteous manner, directing inquiries, relaying messages, and providing timely follow-up when needed.• Prepare, update, and maintain records through accurate data entry while ensuring information is organized and easy to retrieve.• Draft, review, and respond to email correspondence with care and attention to detail.• Create and format business documents, reports, spreadsheets, and presentations using Microsoft Word, Excel, PowerPoint, and Outlook.• Support team members with general office tasks such as document preparation, file management, and meeting coordination.• Monitor administrative priorities and adjust to changing needs while maintaining accuracy and responsiveness in a fast-paced environment.
2026-08-27T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-09-02T00:00:00Z

Human Resources Assistant

Hunt Valley, MD
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are seeking a detail-oriented and highly organized Human Resources Assistant to support the daily functions of the Human Resources department. The ideal candidate will assist with a variety of HR tasks including recruitment, onboarding, employee record management, benefits administration, and general administrative support. This is an excellent opportunity to gain hands-on experience in all aspects of HR. Key Responsibilities:<ul><li>Assist with the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.</li><li>Prepare new hire paperwork, coordinate onboarding processes, and ensure a smooth orientation experience.</li><li>Maintain accurate and up-to-date employee records, both digital and physical.</li><li>Support benefits enrollment and respond to employee questions about benefits and company policies.</li><li>Help organize and coordinate HR projects (e.g., employee engagement, performance reviews, training sessions).</li><li>Monitor compliance with labor regulations and internal policies.</li><li>Draft HR documents, memos, and reports as needed.</li><li>Assist with timekeeping and attendance tracking, and report discrepancies.</li><li>Maintain confidentiality and handle sensitive employee information with discretion.</li><li>Provide administrative support to the HR department and assist with special projects as required.</li></ul>
2026-08-27T00:00:00Z

Manufacturing Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
24 - 28 USD / Hourly
Manufacturing Administrative Assistant (SAP Experience Required) Are you an organized administrative detail oriented with strong SAP experience and a background supporting manufacturing, production, or maintenance operations? We are seeking a detail-oriented Manufacturing Administrative Assistant to join a busy and growing manufacturing facility in Baltimore County. This role will play a critical part in supporting daily plant operations, maintenance planning, inventory activities, and administrative processes. The ideal candidate is highly proficient in SAP, excels at managing documentation, and can effectively support multiple departments in a fast-paced environment. Responsibilities: Enter, maintain, and update data within SAP related to maintenance, production, and inventory activities Support maintenance planning and scheduling activities Maintain accurate records, reports, spreadsheets, and production documentation Track inventory levels and assist with inventory reconciliation Coordinate vendor communications, service appointments, and deliveries Prepare operational and maintenance reports for leadership Assist with department scheduling, meeting coordination, and administrative support Manage filing systems and ensure compliance with documentation requirements Collaborate with production, maintenance, warehouse, and management teams
2026-09-02T00:00:00Z

Warehouse Manager

Columbia, MD
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are seeking an experienced and hands-on Warehouse Manager to oversee daily warehouse operations, inventory management, product organization, and the efficient movement of materials throughout the facility. This position will have a strong focus on inventory accuracy, warehouse slot management, space utilization, and operational efficiency. This role sits onsite Monday-Friday with occasional Saturdays, regular business hours. Key Responsibilities<ul><li>Oversee all daily warehouse operations including receiving, put away, storage, picking, staging, and shipping</li><li>Manage and maintain accurate inventory levels throughout the warehouse</li><li>Develop and maintain effective warehouse slotting strategies based on product velocity, size, weight, demand, and operational requirements</li><li>Regularly evaluate and adjust warehouse locations to maximize space utilization and improve picking efficiency</li><li>Establish and maintain organized inventory locations and ensure products are stored appropriately</li><li>Monitor inventory accuracy and investigate discrepancies between physical inventory and system records</li><li>Oversee cycle counting programs, physical inventories, and inventory reconciliation processes</li><li>Identify root causes of inventory discrepancies and implement corrective actions</li><li>Ensure all inventory transactions are accurately recorded within the warehouse management or inventory system</li><li>Monitor receiving processes to ensure incoming inventory is properly counted, inspected, labeled, and put away</li><li>Oversee order fulfillment, picking, packing, staging, and shipping activities</li><li>Establish warehouse procedures and processes designed to improve accuracy, productivity, and efficiency</li><li>Monitor warehouse capacity and proactively plan for changing inventory levels and business needs</li><li>Maintain clear organization and labeling throughout the warehouse</li><li>Track inventory movement and identify slow moving, excess, obsolete, or frequently shorted inventory</li><li>Partner with purchasing, operations, sales, and other departments to ensure inventory availability and accuracy</li><li>Monitor warehouse performance metrics including inventory accuracy, order accuracy, productivity, space utilization, and turnaround times</li><li>Identify opportunities to reduce inventory loss, damage, waste, and unnecessary handling</li><li>Ensure proper handling and storage of materials and products</li><li>Maintain a safe, clean, and organized warehouse environment</li><li>Ensure employees follow established safety procedures and company policies</li><li>Lead, train, schedule, and develop warehouse employees</li><li>Establish performance expectations and hold team members accountable for productivity, accuracy, and quality</li><li>Coordinate staffing and workflow based on daily and anticipated warehouse requirements</li><li>Assist with process improvement initiatives and implementation of new warehouse systems or technologies</li><li>Ensure compliance with company procedures and applicable safety and operational requirements</li></ul>
2026-09-02T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
The Executive Assistant provides high-level, confidential administrative and operational support to senior leadership. This role manages complex calendars, coordinates meetings and events, prepares executive communications and materials, and supports departmental operations, including budget administration and office logistics. Serving as a key point of contact for internal and external stakeholders, the Executive Assistant helps drive the successful execution of projects and strategic initiatives in a fast-paced environment. <ul><li>Provide executive support to the Vice President, Chief Operations & Finance Officer, including calendar management, travel coordination, correspondence, and member communications.</li><li>Assist with budget oversight by coordinating documentation, reviewing expense reports, and processing check requests and credit card statements.</li><li>Maintain and manage the contract database in partnership with the Senior Director of Finance.</li><li>Provide administrative support to board committees and membership affinity groups associated with the Vice President, Chief Operations & Finance Officer.</li><li>Respond to member inquiries and requests on behalf of the Vice President, Chief Operations & Finance Officer.</li><li>Maintain executive records, contact databases, distribution lists, and other administrative systems in collaboration with Member Services.</li><li>Participate in training initiatives and adopt new processes, technologies, and best practices to support organizational effectiveness.</li><li>Handle highly confidential finance, board, and employee-related information with discretion and professionalism.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-09-04T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 34 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
75000 - 86000 USD / Yearly
Trade Association $90k Executive Assistant Bethesda, MD, great benefits, plus bonus, free parking My client is Trade Association with Headquarters in the Washington, D.C. area with a need for an Executive Assistant. This is an exciting new opportunity that will provide executive support to the office of the President and provide operational support to the Senior Leaders including event planning for the annual conference and project management. The Executive Assistant must be comfortable in a fast-paced environment and have a strong background in MS Office, travel arrangement, calendar management, event planning, and excellent communication skills. Administrative candidates with experience working for trade associations and a background in event planning are highly encouraged to apply. The Executive Assistant will be responsible for the following duties: Responsibilities:• Coordinate executive calendars, schedule meetings, and manage day-to-day administrative priorities to keep workflows on track.• Arrange business travel, prepare itineraries, and handle related logistics with accuracy and discretion.• Enter and maintain financial and operational data in internal records and accounting platforms with a high level of precision.• Responsible for coordinating all logistics, including travel and event planning for the annual conference• Responsible for calendar management and scheduling for the Executives • Monitoring and tracking status of assigned project deliverables and coordinating related tasks. All interested candidates in this Executive Assistant and other fulltime opportunities across the D.C. area please contact Justin Decker via LinkedIn
2026-08-21T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-08-24T00:00:00Z