33 Results for Executiveadmin Assistant Jobs in Bethesda, MD

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Executive Assistant to the CFO

Hunt Valley, MD
onsite
Temporary / Contract
28 - 38 USD / Hourly
<ul><li>Provide high-level administrative support to the CFO, utilizing Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Teams, and Planner. </li><li>Manage and maintain a complex executive calendar, scheduling and coordinating internal and external meetings while ensuring priorities are effectively aligned.</li><li>Prepare, organize, and maintain files, records, and documentation, including tracking policy updates and ensuring information remains current and accessible.</li><li>Coordinate department and team meetings, including scheduling, logistics, and distribution of meeting materials. </li><li>Manage incoming and outgoing correspondence and assist with mail distribution as needed.</li><li>Arrange catering and food service for meetings, events, and executive functions. </li><li>Conduct research, compile information from various sources, and prepare supporting documentation and briefing materials for presentations and meetings with internal and external stakeholders. </li><li>Attend meetings as needed to capture detailed notes, document key discussion points, track action items, and summarize next steps and upcoming initiatives. </li><li>Support special projects and perform additional administrative duties as assigned.</li><li>Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently </li><li>Performing any other duties as assigned.</li></ul>
2026-11-02T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will be professional, proactive and comfortable handling a variety of clerical and customer-facing tasks. The Office Responsibilities:<ul><li>Answer and direct phone calls and greet visitors</li><li>Manage calendars, schedules and meeting coordination</li><li>Maintain filing systems and office records</li><li>Order and stock office supplies</li><li>Assist with data entry, document preparation and correspondence</li><li>Support mail distribution, scanning and copying</li><li>Help coordinate office events and team activities</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-10-26T00:00:00Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Assistant to support daily operations for a Contract position in Washington, District of Columbia. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces prepared, and handling a variety of administrative duties with consistency and care. The role combines front-office support, office coordination, and hands-on assistance to help the team and showroom run smoothly each day. Responsibilities: • Prepare the office and showroom at the start of each day by replenishing supplies, organizing common areas, and ensuring hospitality items are ready for use. • Welcome visitors in a courteous and attentive manner and provide front-desk coverage when sales team members are unavailable. • Enter and update information accurately in company records, spreadsheets, or internal documents. • Support day-to-day administrative functions such as scanning, document organization, and general clerical assistance. • Maintain and file showroom sample materials in an orderly system so items can be located quickly when needed. • Collect incoming deliveries from the mailroom or building entrance and bring packages into the office promptly. • Assist with meeting support by arranging beverages and preparing guest areas for scheduled appointments. • Answer inbound calls and direct inquiries to the appropriate team members while maintaining a courteous and helpful approach.
2026-11-03T00:00:00Z

Sr. Legal Administrative Assistant

Annapolis, MD
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Sr. Legal Administrative Assistant to join a law office on a Contract basis. This position provides contract coverage during an extended leave and plays a key role in keeping daily administrative operations organized and efficient. The ideal candidate can adapt quickly, manage shifting priorities, and support both front-office and legal administrative tasks in a busy environment. Responsibilities: • Manage high-volume incoming and outgoing mail, including sorting, labeling, distributing, and preparing items for shipment. • Provide front desk support by greeting visitors, answering inquiries, and directing guests appropriately while maintaining an organized office presence. • Review and screen unscheduled visitors to ensure proper handling and communication with internal staff. • Open and maintain new client files, ensuring records are accurate, complete, and organized. • Create, format, and update templates and other documents to support legal and administrative workflows. • Assist with processing checks and preparing related correspondence for mailing in coordination with internal stakeholders. • Participate in cross-training to provide coverage across multiple office support functions as business needs shift. • Use office and legal support software to manage communications, records, time-related tasks, and administrative processes, including Timeslips, Outlook, Excel, and other internal systems. • Support additional billing or invoicing activities if assigned, with QuickBooks knowledge considered helpful for this aspect of the role.
2026-11-03T00:00:00Z

Human Resources Assistant

Chantilly, VA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a detail-oriented HR Assistant to support daily human resources operations. This role will assist with administrative tasks, employee records, onboarding, scheduling, and general HR coordination. The ideal candidate is organized, professional, and able to handle sensitive information with discretion. You will be working Monday to Friday. Responsibilities<ul><li>Support onboarding and new hire paperwork</li><li>Maintain employee files and HR records</li><li>Assist with scheduling interviews and coordinating meetings</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Help process personnel changes and other HR documentation</li><li>Support payroll and benefits administration tasks</li><li>Prepare reports, letters, and other HR-related documents</li><li>Assist with recruiting and general office support as needed</li></ul>
2026-10-16T00:00:00Z

Administrative Coordinator

Rockville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations by managing schedules, documentation, and cross-department coordination.. The ideal candidate is detail-oriented, proactive and skilled at managing multiple priorities in a fast-paced environment. Responsibilities:• Coordinate calendars, meetings, and administrative workflows• Prepare reports, correspondence, and presentations• Maintain records, databases, and confidential files• Support vendor coordination and supply ordering• Track deadlines and follow up on action items
2026-10-26T00:00:00Z

Human Resources (HR) Assistant

Sterling, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Human Resources Assistant to support recruiting and day-to-day HR coordination for a construction and contractor environment. This long-term contract position is ideal for someone who can manage multiple hiring activities, maintain accurate records in UKG, and help create a smooth experience for candidates and internal stakeholders. The role combines administrative HR support with hands-on recruiting coordination, including job postings, interview scheduling, and pre-employment processing. Responsibilities: • Coordinate recruitment activities by posting openings, identifying potential candidates, and helping move applicants through the hiring process. • Manage candidate information and workflow updates within the UKG applicant tracking system to keep records accurate and current. • Arrange interviews between applicants and hiring teams, confirming schedules and ensuring all parties have the necessary details. • Support pre-employment steps by initiating background checks and tracking completion of required hiring documentation. • Assist with onboarding preparation so new hires have the information and materials needed for a successful start. • Provide day-to-day HR administrative support, including maintaining organized files and responding to routine employment-related requests. • Monitor recruiting progress and help ensure hiring tasks are completed in a timely and thorough manner.
2026-11-03T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for a Legal Assistant to support a busy general practice law firm in Baltimore, Maryland. This position is suited for someone who can coordinate litigation-related administrative work, manage competing priorities, and communicate effectively with attorneys, clients, and court personnel. The ideal candidate brings prior law firm experience, strong technical proficiency, and the ability to contribute both independently and collaboratively in a fast-paced environment. Responsibilities: • Manage attorneys’ calendars by organizing meetings, court deadlines, appointments, and litigation-related scheduling needs. • Coordinate deposition logistics, including setting dates, confirming participants, and preparing supporting materials. • Prepare, format, and submit legal documents through state and federal electronic filing systems while ensuring compliance with court requirements. • Assist with drafting, revising, and organizing litigation documents such as interrogatories, correspondence, and case-related filings. • Maintain accurate case records, monitor deadlines, and keep legal files and document repositories updated and accessible. • Communicate professionally with clients, courts, opposing counsel, and internal team members regarding case status and scheduling matters. • Prioritize multiple assignments efficiently while providing dependable administrative support to attorneys across active matters.
2026-10-29T00:00:00Z

33 results for Executiveadmin Assistant in Bethesda, MD