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72 results for Office Assistant in Berkeley, CA

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-04-09T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Growing civil litigation law firm based in San Jose, CA is seeking an experienced Legal Secretary to join our collaborative and expanding team. This is an exciting opportunity to contribute to a high-performing legal practice where every team member’s work is valued and professional growth is encouraged. You will work closely with attorneys on a variety of complex civil litigation matters, and your attention to detail and organizational skills will be essential to the firm’s continued success. This position requires hybrid on-site work and at least 2+ years of California-based civil litigation experience. Key Responsibilities:<ul><li>Prepare, format, and proofread a variety of legal documents, including pleadings, motions, correspondence, and discovery materials.</li><li>Perform court e-filing in state and federal courts, ensuring documents comply with local rules and deadlines.</li><li>Manage and maintain attorney calendars, including scheduling hearings, depositions, meetings, and court deadlines.</li><li>Coordinate case logistics, including service of process and document production.</li><li>Maintain case files in both electronic and hard copy formats, ensuring all materials are up-to-date and organized.</li><li>Communicate with courts, opposing counsel, clients, and outside agencies in a professional manner.</li><li>Assist with time entry, billing, and other administrative tasks as needed.</li></ul>
2026-04-09T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary to Hire
31.6635 - 40 USD / Hourly
A well-established nonprofit legal advocacy organization based in San Francisco is seeking a Senior Litigation Legal Secretary to join their legal team on a contract-to-hire basis. This role supports attorneys engaged in complex litigation, appellate matters, and policy-related legal work in a collaborative, mission-driven environment. This is a senior-level litigation support role focused on independently managing filings, calendaring, and procedural compliance across complex matters in state, federal, and appellate courts. The team is seeking a highly organized professional who can operate with a high level of autonomy, accurately manage competing deadlines, and support a collaborative group of attorneys in a lean environment. This position is based in San Francisco and will require onsite presence 5 days/week for the first 90 days, with the potential to transition to a hybrid schedule (3 days onsite / 2 days remote) thereafter. Key Responsibilities<ul><li>Manage and execute state, federal, and appellate court filings, including preparation of shell documents, exhibits, and supporting materials </li><li>Independently research court rules and procedures (FRCP, FRAP, CCP, and local rules) to ensure all filings are compliant </li><li>Perform advanced document formatting in Microsoft Word, including generating TOC/TOAs and applying styles </li><li>Manually calculate and calendar litigation, appellate, and discovery deadlines across multiple jurisdictions </li><li>Monitor dockets and proactively track deadlines triggered by filings, court orders, and scheduling updates </li><li>Prepare and coordinate service of process, chambers copies, and filings with external vendors as needed </li><li>Maintain and organize case files, pleadings, and litigation materials in accordance with internal protocols </li><li>Support administrative and case management functions, including conflict checks, tracking case costs, and maintaining internal databases </li><li>Assist with preparation of binders and materials for hearings, internal reviews, and case strategy discussions </li><li>Support policy-related legal work, including formatting and submission of agency comments and FOIA-related materials </li><li>Collaborate with attorneys and internal teams to ensure efficient workflow and timely completion of deliverables </li></ul>
2026-04-24T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy legal team in California. This contract-to-hire position is well suited for someone with strong attention to detail who can manage litigation support tasks with accuracy, urgency, and strong organizational skills. The role requires someone who is confident handling court filings, maintaining critical deadlines, and preparing legal documents in a fast-paced environment. This is an on-site role for the first 30 days, and will transition to a hybrid scheduled, depending on performance. Responsibilities<ul><li>Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards.</li><li>Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events.</li><li>Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins.</li><li>Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents.</li><li>Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality.</li><li>Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines.</li><li>Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team </li></ul>
2026-04-25T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
90000 - 115000 USD / Yearly
We are looking for a highly organized and detail-oriented Legal Secretary to support attorneys for a growing law firm in Oakland, California. This role involves handling a variety of administrative tasks, ensuring compliance with court procedures, and maintaining accurate documentation to facilitate seamless legal operations. The ideal candidate will have a proactive approach, strong communication skills, and the ability to thrive under deadlines. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Draft, revise, and proofread legal and non-legal documents, including correspondence, pleadings, memoranda, and presentations.• Format court filings in compliance with local, state, and federal rules, and prepare tables of authorities and contents using specialized software.• File legal documents with courts and administrative bodies, including managing electronic submissions as required.• Coordinate service of subpoenas and pleadings, ensuring timely delivery and proper procedures.• Organize case files, binders, and other legal materials in collaboration with the Records Department.• Schedule and manage meetings, teleconferences, travel arrangements, and firm-wide calendars.• Track and manage multiple projects while maintaining accuracy and meeting deadlines.• Input attorneys’ billable hours and facilitate timely review of billing statements.• Proofread documents for grammar, formatting, and compliance errors, ensuring high-quality outputs.• Provide backup support during absences and assist attorneys with business development initiatives.
2026-03-31T00:00:00Z

Executive Assistant - Bilingual in Mandarin

Sunnyvale, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion. Responsibilities: • Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed. • Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives. • Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up. • Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met. • Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives. • Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency. • Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity. • Assist executives in maintaining a high level of organization and time management to optimize productivity. • Provide support for office management tasks, ensuring smooth day-to-day operations. • Handle sensitive information with discretion and confidentiality.
2026-04-13T00:00:00Z

Administrative Assistant - On-Site

Santa Clara, CA
onsite
Temporary to Hire
27.55 - 30 USD / Hourly
We are looking for a highly organized Administrative Assistant to support project management and field operations in Santa Clara, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-paced construction environment and can keep documentation, communication, and daily coordination on track. The role plays a key part in supporting project execution from kickoff through closeout while providing dependable administrative support to internal teams. Responsibilities: • Coordinate day-to-day administrative support for project and field teams, including document preparation, filing, scanning, data entry, and general office tasks. • Assist with assembling and submitting bid packages, proposals, and related project documentation in a timely and organized manner. • Support project administration from startup through completion by maintaining records, tracking milestones, organizing approvals, and preparing closeout materials such as warranty documentation and O&M manuals. • Manage project transmittals, submittals, contracts, and change documentation, ensuring accurate routing, approvals, and distribution to accounting and other stakeholders. • Administer certificates of insurance and construction bond documentation, including bid, payment, and performance bonds. • Monitor potential change order activity within project tracking systems and help reconcile related records with accounting documentation. • Arrange travel, meetings, and occasional on-site or office events to support team operations and project needs. • Prepare, reproduce, scan, and distribute drawings and other project materials as requested by project personnel.
2026-04-23T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Mountain View, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Entry-Level Office ClerkOverview:We’re seeking an organized, dependable Office Clerk to support daily administrative and clerical tasks in a professional office environment. This role is ideal for someone detail‑oriented and eager to build office experience.Key Responsibilities:<ul><li>Perform data entry, filing, scanning, and document organization</li><li>Answer phones, route calls, and greet visitors as needed</li><li>Assist with mail distribution, supplies, and basic office support</li><li>Support team members with administrative tasks and projects</li></ul>
2026-04-25T00:00:00Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day invoice and records management for a team based in Walnut Creek, California. This is a Long-term Contract position suited for someone who is comfortable handling high-volume document processing, maintaining accurate financial information, and supporting accounting operations with care and consistency. The ideal candidate brings at least 1 year of relevant experience and can work efficiently with invoice review, data entry, and document scanning tasks. Responsibilities:• Process incoming vendor invoices by reviewing documents for completeness and entering accurate information into the accounting system.• Retrieve purchase orders and match them to corresponding invoices to help ensure proper alignment before further processing.• Apply appropriate coding to invoices so expenses are recorded correctly and consistently.• Scan and upload invoice documentation to maintain organized and accessible financial records.• Perform data entry tasks with a high level of accuracy to support accounts receivable and related accounting activities.• Assist with routine invoice tracking and record maintenance to help keep accounting files current and audit ready.
2026-04-24T00:00:00Z

Accounting Clerk

San Jose, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position Overview The Accounting Clerk supports the accounting team with day‑to‑day financial operations, ensuring records are accurate, organized, and up to date. This role is ideal for someone early in their accounting career who is detail‑oriented and looking to build hands‑on experience in core accounting functions. Key Responsibilities <ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and expense data into the accounting system</li><li>Maintain accurate General Ledger support documentation</li><li>Reconcile vendor statements and assist with resolving discrepancies</li><li>Support month‑end close preparation and basic reconciliations</li><li>Maintain organized financial records and filing systems</li><li>Assist with audit and reporting requests as needed</li><li>Perform administrative accounting tasks to support the team</li></ul>
2026-04-20T00:00:00Z

Accounting Clerk

Concord, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Accounting Specialist to support day-to-day financial operations for a construction-focused business. This role is ideal for someone who is comfortable managing billing activities, payroll-related documentation, and high-volume accounting records with accuracy. The position requires someone who can keep receivables, payables, and project-related financial information organized and current. Responsibilities:• Prepare and manage progress billings for construction projects, ensuring contract terms and billing schedules are followed accurately.• Process certified payroll records and maintain supporting documentation in compliance with project and regulatory requirements.• Handle accounts payable tasks, including reviewing invoices, entering payment details, and maintaining organized vendor records.• Support accounts receivable activities by tracking customer balances, applying payments, and following up on outstanding invoices.• Enter financial and project-related data into QuickBooks and other internal records with a high level of accuracy.• Review invoice details for completeness and alignment with job costs, approvals, and billing requirements.• Assist with construction accounting activities by maintaining organized financial records tied to projects, vendors, and payroll reporting.
2026-04-20T00:00:00Z

Accounting Clerk

Emeryville, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. <ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
2026-04-10T00:00:00Z

Accounting Clerk

Redwood City, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for a meticulous and organized Accounting Clerk to join our team on a long-term contract basis in Redwood City, California. This fully onsite position requires a detail-oriented individual who can handle a variety of accounting tasks, including accounts payable, accounts receivable, and payroll support. The ideal candidate will bring strong bookkeeping expertise and proficiency in QuickBooks to ensure the financial health of our operations. Responsibilities: • Maintain accurate financial records for residential rental properties, including tracking rent payments and property-related expenses. • Reconcile bank accounts, tenant ledgers, and security deposit accounts to ensure financial accuracy. • Prepare monthly financial reports, including profit and loss statements and cash flow analyses. • Process vendor invoices and ensure timely payments while verifying invoice accuracy and reconciling vendor statements. • Record tenant payments, post revenue, and resolve account discrepancies to maintain accurate accounts receivable. • Monitor outstanding balances and generate monthly accounts receivable reports. • Collect and review approved timesheets to ensure accurate payroll data entry and confidentiality. • Assist with budgeting, forecasting, and preparation of tax documentation. • Utilize QuickBooks and other property management software to efficiently manage bookkeeping tasks. • Collaborate with the team to ensure compliance with financial policies and procedures.
2026-04-22T00:00:00Z

Accounting Clerk

Danville, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects. To learn more about this unique opportunity, please contact via my email address on LinkedIn -Tawnia Kirshen. Key responsibilities include <ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-04-22T00:00:00Z

Accounting Clerk

Newark, CA
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.
2026-04-09T00:00:00Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a detail-oriented and motivated Entry-Level Accounting Clerk to join our team. This role is ideal for someone looking to build a career in accounting while gaining hands-on experience in accounts payable, invoice processing, auditing, and customer service. The Accounting Clerk will support daily accounting operations by scanning and entering vendor invoices into the accounting system, matching purchase orders to invoices, coding invoices, and assisting with audit-related tasks. Key Responsibilities:<ul><li>Scan vendor invoices into the company’s accounting system</li><li>Pull and review invoices for accuracy and completeness</li><li>Match purchase orders to the correct invoices</li><li>Code invoices according to company procedures and accounting guidelines</li><li>Assist with auditing invoices and financial documentation</li><li>Provide customer service support related to invoice and payment inquiries</li><li>Maintain organized and accurate accounting records</li><li>Work closely with internal departments and vendors to resolve discrepancies</li><li>Support the accounting team with additional administrative and clerical duties as needed</li></ul>Please contact Dennis Brinkmann at 925-271-4809 for more information or to apply
2026-04-24T00:00:00Z

Accounting Clerk

Benicia, CA
onsite
Permanent / Full Time
24.5 - 28.5 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects. To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume. Key Job Duties:<ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-04-22T00:00:00Z

Accounting Clerk

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. <ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
2026-04-24T00:00:00Z

Entry Level Legal Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
A leading boutique law firm in San Jose specializing in plaintiff-side litigation seeks an organized and proactive Entry Level Legal Assistant to join our growing team. The firm is recognized for its commitment to excellence in legal service and its collaborative, supportive work culture. With a practice dedicated to defending clients across a wide spectrum of civil litigation matters—including personal injury, employment law, real estate disputes, and professional liability—the firm offers the opportunity to manage high-quality cases and gain hands-on experience in complex litigation. The ideal candidate will be eager to contribute to a collegial environment and enhance their litigation skills while providing outstanding representation for the firm's diverse client base. This is an on-site position offering the opportunity to learn and develop alongside experienced attorneys in a collaborative environment. Key Responsibilities:<ul><li>Provide administrative and clerical support to attorneys and staff, including filing, photocopying, scanning, and managing incoming/outgoing correspondence.</li><li>Assist with preparation and formatting of legal documents and pleadings.</li><li>Maintain and organize physical and electronic case files.</li><li>Manage calendars, schedule meetings, and track key litigation deadlines.</li><li>Support attorneys with trial preparation, including organizing exhibits and coordinating logistics.</li><li>Answer phones, direct calls, and greet clients and visitors professionally.</li><li>Assist with general office operations as needed.</li></ul>
2026-04-17T00:00:00Z

Claims Assistant

Pleasant Hill, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half's client in Walnut Creek, CA is seeking a Claims Assistant for a long-term contract role. This role is 100% onsite M-F. Play a key role in helping employees navigate the Workers’ Compensation process while building valuable experience in claims administration, healthcare coordination, and compliance. This role is ideal for someone who enjoys detail‑oriented work, meaningful interaction, and being part of a collaborative team. What You’ll Do<ul><li>Support the processing of Workers’ Compensation claims, with a focus on medical‑only and indemnity claims</li><li>Keep claims moving by tracking documentation, reviewing medical reports, and ensuring accuracy and compliance</li><li>Prepare benefit payments, authorizations, and invoices</li><li>Communicate with claimants, school districts, medical providers, and partner agencies</li><li>Calculate benefits, enter and maintain claim data, and manage claim files</li><li>Schedule medical evaluations and coordinate provider follow‑ups</li><li>Track employee work status and support return‑to‑work efforts</li><li>Assist Claims Examiners and contribute to special projects as needed</li></ul>What Helps You Succeed<ul><li>Interest in claims, healthcare administration, or insurance operations</li><li>Comfort working with detailed records, forms, and data</li><li>Strong organization, follow‑through, and attention to detail</li><li>Clear, professional communication skills</li><li>Ability to manage multiple tasks and deadlines</li><li>Willingness to learn Workers’ Compensation regulations and internal best practices</li><li>Proficiency with office software and standard office tools</li></ul>Why This Role<ul><li>Hands‑on experience in Workers’ Compensation and public‑sector insurance</li><li>Opportunity to learn and grow alongside experienced Claims professionals</li><li>Meaningful work that supports employees, schools, and the broader community</li><li>Stable, structured environment with exposure to multiple aspects of claims processing</li></ul>If you are interested in this Claims Assistant role, please submit your resume right away!
2026-04-24T00:00:00Z

Front Desk Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations. Responsibilities:<ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
2026-04-24T00:00:00Z

Part-time Bookkeeper

San Francisco, CA
onsite
Permanent / Full Time
25 - 30 USD / Hourly
Part-time! Seeking flexibility in start/end time and a four day work week? 4-5 hours a day role available with free parking in SF.Small business seeks a detail‑oriented Part-time Bookkeeper/Office Manager with 5+ years of experience. Must be able to work independently and manage bookkeeping, AR/AP, payroll coordination, reconciliations, reporting, and general office administration. Knowledge of accounting principles, journal entries, Excel, and Peachtree/Sage 50 preferred. Role also includes customer service and providing support to the owner.
2026-04-07T00:00:00Z