44 results for Executive Assistant in Berkeley, CA

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-02-13T00:00:00Z

Human Resources (HR) Assistant

Mountain View, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a dedicated Human Resources (HR) Assistant to join our team on a long-term contract basis. This role is based in Mountain View, California, and offers an excellent opportunity to contribute to various HR functions while growing your career in a dynamic environment. You will play a key role in supporting HR operations, employee relations, compliance, and payroll processes. Responsibilities: • Maintain and update accurate employee records within the organization's systems. • Prepare and process essential employment documentation, such as offer letters, contracts, and verification forms. • Facilitate onboarding and offboarding processes, including background checks and system setups. • Monitor probation periods, visa statuses, and contract renewals to ensure timely follow-ups. • Assist in preparing payroll data and ensure its accurate submission for timely processing. • Support benefits enrollment and address employee inquiries regarding insurance and leave policies. • Manage leave records and ensure compliance with company policies and local labor regulations. • Ensure all HR documentation aligns with labor laws and internal standards. • Assist in generating HR reports, including metrics such as headcount, turnover, and leave usage. • Coordinate training programs, employee orientation sessions, and internal communications initiatives.
2026-03-06T00:00:00Z

Bilingual Chinese Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T00:00:00Z

Case Assistant

San Jose, CA
onsite
Temporary
28 - 38 USD / Hourly
We are seeking an experienced Case Assistant to provide high‑level administrative and case management support across a wide range of legal practice groups. This role is ideal for a legal support professional with 3–5 years of applicable law firm or in‑house experience who is organized, detail‑oriented, and comfortable managing multiple matters simultaneously. The Case Assistant will work closely with attorneys, paralegals, and legal support staff to ensure timely, accurate, and efficient handling of case‑related tasks. Key Responsibilities<ul><li>Assist attorneys and paralegals with case organization, file maintenance, and document management.</li><li>Draft, proofread, and format correspondence, memos, and routine legal documents.</li><li>Organize and maintain physical and electronic case files; ensure accurate naming conventions and version control.</li><li>Coordinate deadlines, maintain calendars, and support scheduling of hearings, meetings, and client communications.</li><li>Handle document collection, scanning, indexing, and Bates labeling as needed for discovery or production.</li><li>Retrieve and compile case information from internal databases, document management systems, and external sources.</li><li>Assist with court filings (state and federal, electronic and manual) depending on practice group needs.</li><li>Communicate with clients, vendors, opposing counsel, and court personnel in a professional and timely manner.</li><li>Support billing tasks such as entering attorney time, preparing expense reports, and tracking matter‑related costs.</li><li>Provide general administrative support for a broad set of legal matters, including litigation, corporate, regulatory, employment, or other practice areas as needed.</li></ul>
2026-03-13T00:00:00Z

Office Manager

San Francisco, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for an experienced Office Manager to oversee daily operations in a detail-oriented services office located in San Francisco, California. In this position, you will play a pivotal role in maintaining an organized and efficient workspace while supporting staff and leadership. This role requires excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities. Responsibilities:• Coordinate and oversee daily office operations, ensuring a smooth and efficient workplace.• Develop and implement streamlined processes to improve office procedures and enhance scalability.• Act as a central point of contact for staff, assisting with administrative and operational needs.• Manage vendor relationships and service providers to maintain seamless office functionality.• Organize internal communications, schedules, and logistics for meetings and events.• Collaborate with HR and IT teams to facilitate recruiting, onboarding, and employee support.• Plan and execute office events, recognition activities, and initiatives to foster a positive office culture.• Support business operations by managing proposals, contracts, invoicing workflows, and project documentation.• Identify and execute strategies to enhance operational efficiency as the office grow.
2026-03-13T00:00:00Z

Office Manager

Portola Valley, CA
onsite
Temporary
22 - 35 USD / Hourly
Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming. What You’ll Do<ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul>
2026-03-09T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff. Responsibilities: • Oversee daily office operations to maintain an efficient and organized work environment. • Handle incoming mail, correspondence, and general communication tasks. • Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments. • Maintain accurate and accessible filing systems for administrative and financial documents. • Provide support to office staff and coordinate with warehouse personnel as needed. • Monitor and replenish office supplies to ensure uninterrupted operations. • Assist with accounts payable activities, including invoice processing and payment tracking. • Perform receptionist duties, such as answering calls and greeting visitors. • Address miscellaneous tasks to ensure operational efficiency and team collaboration.
2026-03-07T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary
22 - 35 USD / Hourly
Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming. What You’ll Do<ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul>
2026-03-09T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-02-13T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-02-26T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent
85000 - 115000 USD / Yearly
We are looking for an experienced Legal Secretary to provide comprehensive administrative support within a legal environment. This role requires someone with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will excel in document management, calendaring, and other administrative duties essential to maintaining smooth operations. Responsibilities: • Manage and organize legal documents using document management systems, such as NetDocuments. • Coordinate and maintain calendars, including scheduling deadlines and appointments through platforms like Deadlines on Demand. • Handle e-filing and court filings accurately and in a timely manner. • Conduct conflict checks and ensure proper documentation. • Provide administrative support, including dictation and correspondence preparation. • Utilize software tools like Microsoft Word and Outlook effectively to complete daily tasks. • Assist in maintaining smooth operations by performing non-billable administrative duties. • Collaborate with attorneys and other staff to ensure all deadlines and priorities are met. • Maintain confidentiality and professionalism in handling sensitive legal matters.
2026-03-10T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary
33 - 43 USD / Hourly
Our client in Oakland is seeking a Legal Secretary to support a busy Personal Injury practice in an ongoing contract role. This position offers flexibility with one onsite day per week and is a great fit for someone who enjoys fast‑moving PI work! Responsibilities:<ul><li>Prepare, edit, and finalize PI pleadings, discovery responses, and correspondence</li><li>Manage attorney calendars, case deadlines, and hearing schedules</li><li>Coordinate medical record requests, subpoenas, and document production</li><li>Handle state and federal e‑filings and service of process</li><li>Maintain organized case files and support communication with clients, adjusters, and vendors</li><li>Provide administrative support to ensure smooth case progression</li></ul>
2026-03-07T00:00:00Z

Legal Secretary

Concord, CA
onsite
Temporary
33 - 40 USD / Hourly
A highly respected East Bay law firm is seeking an experienced Litigation Secretary to join their team on a contract basis, with strong potential for contract-to-hire if a good fit on both ends. This is an excellent opportunity to work closely with three senior attorneys at a firm known for its sophisticated civil litigation practice. About the FirmThis well-established boutique firm focuses on complex civil litigation, with core practice areas including:<ul><li>Business and commercial litigation</li><li>Construction law</li><li>Real estate disputes</li><li>Insurance defense</li><li>Professional liability</li></ul>Key Responsibilities<ul><li>E-filing in California state and federal courts</li><li>Managing and maintaining litigation calendars (court deadlines, hearings, depositions)</li><li>Drafting, formatting, and proofreading pleadings and correspondence</li><li>Preparing and updating Tables of Contents and Tables of Authorities (TOCs/TOAs)</li><li>Coordinating service of process and filings</li><li>Organizing and maintaining case files (electronic and physical)</li><li>Communicating with court personnel, clients, and opposing counsel as needed</li></ul>
2026-03-03T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent
50000 - 75000 USD / Yearly
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial. Responsibilities: • Coordinate and manage case files, ensuring all documentation is accurate and up-to-date. • Handle intake processes and organize medical records for ongoing cases. • Prepare and file legal documents electronically, adhering to court deadlines and procedures. • Maintain and update calendars, scheduling hearings, deadlines, and client meetings. • Support discovery processes, including gathering information and drafting responses. • Assist with trial preparation, including organizing exhibits and coordinating logistics. • Manage dictation and transcription tasks with precision and timeliness. • Communicate effectively with clients, attorneys, and other legal professionals. • Utilize case management software to track deadlines and ensure compliance with California legal protocols.
2026-02-17T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent
85000 - 100000 USD / Yearly
We are looking for a detail-oriented and organized Legal Secretary to join our team in San Jose, California. In this role, you will support attorneys by managing schedules, communicating with clients, and handling essential legal documentation. This is an excellent opportunity for someone with expertise in plaintiff personal injury cases and strong administrative skills. Responsibilities: • Coordinate and manage court calendars, ensuring deadlines and schedules are accurately maintained. • Arrange and schedule depositions, including communication with all parties involved. • Draft and send correspondence to clients, experts, and other relevant stakeholders. • Perform electronic filing of legal documents with courts, adhering to all procedural requirements. • Assist with dictation and preparation of legal documents, ensuring accuracy and professionalism. • Manage case files related to personal injury litigation, maintaining organization and confidentiality. • Utilize tools such as Outlook and CloudLex to support administrative functions efficiently. • Ensure proper handling of court filings and other legal submissions. • Serve as a point of contact for clients, providing updates and addressing inquiries. • Monitor deadlines for filings and submissions, ensuring compliance with legal timelines.
2026-02-19T00:00:00Z

Legal Secretary

Emeryville, CA
remote
Temporary
35 - 40 USD / Hourly
A growing carrier-side insurance litigation/coverage firm is seeking a highly organized contract-to-hire Part-Time Litigation Secretary (20 hours per week) to support its expanding caseload. This is an overflow support position driven by increased motion work and filings—not a traditional desk role—offering flexibility and long-term potential for the right candidate. This is an excellent opportunity for a seasoned litigation professional who thrives in a detail-driven, fast-paced environment and enjoys motion-heavy work. Key Responsibilities<ul><li>Draft, format, and finalize motions and supporting documents</li><li>Prepare Tables of Contents (TOCs) and Tables of Authorities (TOAs)</li><li>E-file in state and federal courts in compliance with court rules</li><li>Maintain and manage litigation calendaring (court deadlines, hearings, filings)</li><li>Provide general litigation support to attorneys</li><li>Assist with billing support (Clio) and document formatting (MS Office Suite)</li></ul>
2026-02-23T00:00:00Z

Legal Secretary

Alameda, CA
onsite
Permanent
90000 - 91000 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-02-12T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary
33 - 45 USD / Hourly
Our client in Oakland is seeking a Legal Secretary to support its Employment Law practice in an ongoing contract role. This position offers a primarily remote schedule with 2 days a week on-site. It’s a great opportunity for someone who enjoys fast‑moving employment litigation, values teamwork, and is comfortable supporting multiple priorities in a hybrid environment. Key Responsibilities<ul><li>Draft, revise, and format employment litigation pleadings, motions, discovery, and correspondence</li><li>Maintain attorney calendars, including deadlines, hearings, depositions, and court dates</li><li>Prepare discovery shells, organize document productions, track responses, and maintain discovery logs</li><li>Handle state and federal court e‑filings (California courts and PACER/ECF)</li><li>Maintain organized, up‑to‑date case files and assist with trial preparation as needed</li><li>Coordinate communication with clients, opposing counsel, and court personnel</li><li>Provide general administrative and litigation support to a busy employment group</li></ul>
2026-03-07T00:00:00Z