<p>We are looking for a detail-oriented Payroll Specialist. In this long-term contract position, you will play a vital role in ensuring the accuracy and efficiency of payroll processes for union employees. This opportunity is ideal for professionals seeking a fast-paced environment with high-volume payroll responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll for over 700 union employees, ensuring compliance with regulations and company policies.</p><p>• Audit payroll data uploaded into the system to identify and correct discrepancies.</p><p>• Manage payroll operations across two locations, maintaining accuracy and timeliness.</p><p>• Handle full-cycle payroll responsibilities, including calculations, adjustments, and reporting.</p><p>• Collaborate with internal teams to ensure seamless payroll processing for union employees.</p><p>• Maintain detailed records and documentation to support payroll audits and compliance checks.</p><p>• Address employee inquiries and resolve payroll-related issues promptly.</p><p>• Support bilingual communication needs, particularly in Spanish, as required.</p>
<p>Robert Half is looking for an experienced Probate Paralegal to assist our client with a temporary project in Irvine, California. This role involves supporting the closure of the probate and litigation practice area, ensuring compliance and accuracy in all aspects of case file management. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to work independently in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and draft various probate-related documents, including accounting reports, release of liabilities, and client correspondence.</p><p>• Communicate effectively with clients to provide updates on case status, manage transitions, and oversee file closures.</p><p>• Organize and review case files, ensuring proper archiving and adherence to firm protocols.</p><p>• Coordinate the transfer of client files and maintain compliance with documentation standards during offboarding.</p><p><br></p>
<p>Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California. </p><p><br></p><p>The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services</p><p><br></p><p><strong><u>Responsibilities of Role: </u></strong></p><ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction. </li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management. </li><li>Writing – this will take some mentorship and the firm gives it. </li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections. </li><li><u>Billable Hour Req</u></li><li>1800 per year</li></ul><p><strong><u> </u></strong></p><p><strong><u>Perks of Firm:</u></strong></p><ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul><p><strong><u> </u></strong></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range </li><li>125 to 170, will consider a little higher</li><li>Bonuses</li><li>Discretionary annual bonus – there isn’t a strict plan for this one.</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus, </li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul><p><br></p>
<p>We are looking for an experienced Corporate Attorney to join a well-established boutique Orange County law firm. This role offers an opportunity to work closely with clients on a variety of business transactional matters such as mergers and acquisitions, corporate entity formation, maintenance, and dissolution, and employment-related advice and counsel. The firm is known for its collaborative culture, great tenure, strong client relationships, and emphasis on work-life balance (120 billables per month).</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee mergers and acquisitions (M& A) transactions, including conducting due diligence, negotiating agreements, and managing closings.</p><p>• Provide strategic advice on M& A structuring, regulatory compliance, and risk management.</p><p>• Draft, review, and negotiate contracts for business transactions such as asset purchases, joint ventures, and corporate reorganizations.</p><p>• Counsel clients on entity formation, securities filings, and employment-related legal matters, including handbooks and workplace policies.</p><p>• Conduct legal research and analysis to support transactional and employment matters.</p><p>• Build and maintain strong client relationships to understand their business goals and deliver tailored legal solutions.</p><p>• Collaborate with internal teams to identify legal risks and implement effective mitigation strategies.</p><p>• Meet monthly billable hour requirements of 120 hours while maintaining exceptional client service.</p><p><br></p>
<p>Our client, a <strong>well-regarded mid-sized law firm,</strong> is expanding into the Bay Area with a brand-new <strong>Berkeley office</strong>. The firm is seeking <strong>two Junior Associates</strong> to join the team as it grows its presence. With a focus on <strong>lemon law and consumer protection</strong>, this is a fantastic opportunity for a newly barred or early-career attorney to gain hands-on litigation experience in a supportive environment.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Handle all aspects of case work, from initial intake through resolution.</li><li>Draft motions, pleadings, discovery, and settlement documents.</li><li>Participate in depositions, mediations, and hearings.</li><li>Conduct legal research and develop case strategies under senior attorney guidance.</li><li>Work directly with clients, opposing counsel, and the court.</li></ul><p><br></p>
<p>A fast-growing food distribution company in Vista is looking for an Administrative Manager to lead and streamline its office operations. This role is perfect for someone who’s a natural organizer, thrives in a fast-paced environment, and enjoys wearing multiple hats—from travel coordination to financial oversight.</p><p><br></p><ul><li>Oversee daily administrative operations including scheduling, vendor coordination, and office logistics.</li><li>Manage travel arrangements, expense tracking, and internal reporting.</li><li>Supervise administrative staff and ensure smooth workflow across departments.</li><li>Support financial processes including invoice approvals and budget tracking.</li><li>Implement and improve office procedures and systems.</li></ul>
<p>We are looking for a talented Report Analyst to join our team in Anaheim, California OR New York City. In this long-term contract position, you will play a vital role in analyzing and interpreting data to drive informed business decisions. This opportunity is ideal for professionals with strong expertise in data reporting, Jira, and capacity planning who thrive in an Agile environment.</p><p><br></p><p>Locations;</p><p>New York City (Onsite Tues–Thurs)</p><p>Los Angeles (Onsite 3 days/week)</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Design and implement advanced queries to extract and analyze Jira data for tracking team performance metrics, such as sprint velocity and throughput.</p><p>• Develop and maintain customized dashboards in Jira to support resource planning, forecasting, and operational efficiency.</p><p>• Collaborate with stakeholders to gather reporting requirements and deliver visual, actionable insights.</p><p>• Integrate Jira and other business data sources into centralized reporting systems by working closely with data engineering teams.</p><p>• Build scalable data models and automate workflows to streamline updates and reduce manual effort.</p><p>• Conduct in-depth analysis of large datasets to uncover trends and opportunities for process improvement.</p><p>• Present complex data findings in clear, understandable formats tailored to technical and non-technical audiences.</p><p>• Provide training and support to users on interpreting dashboards and leveraging Jira data effectively.</p><p>• Monitor the performance of dashboards and optimize queries to enhance efficiency as data scales.</p><p>• Partner with stakeholders to troubleshoot issues and ensure accurate interpretation of reports</p>
<p>A vibrant and growing restaurant group in Vista is looking for a Bookkeeper to help manage its financial operations across multiple entities. This is a hands-on role for someone who enjoys working with numbers, thrives in a fast-paced environment, and understands the unique rhythm of the hospitality industry.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Maintain accurate financial records for multiple restaurant locations.</li><li>Process accounts payable and receivable, reconcile bank statements, and manage cash flow.</li><li>Prepare monthly financial reports and assist with budgeting and forecasting.</li><li>Ensure compliance with tax regulations and assist with year-end reporting.</li><li>Collaborate with management to provide financial insights and support decision-making.</li><li>Handle payroll entries and vendor communications as needed.</li></ul>
<p>Robert Half Legal is working with an extremely impressive firm in Century City looking for a Senior Litigation Paralegal with experience ideally in complex matters. Paralegals may work from home up to 2 days/week. You will be assisting in e-discovery, trials, case timelines, managing evidence, and much more.</p><p><br></p><p>The firm has the reputation of treating their employees extremely well and maintaining great stability throughout the firm. Someone smart, proactive, ready to be in trial and comfortable supporting managing partners would be the ideal background.</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working on business litigation cases for the Roman Catholic Church cases (they just got a bunch)</li><li>Trial preparation – depos, motions in limine, witness and expert prep, etc.</li><li>Discovery – responding, propounding, and eDiscovery </li><li>Billables: 1600. </li><li>Software: Disco for eDiscovery. OnCue for trial presentation. CompuLaw. </li></ul><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Strong tenure. Many support staff have been there 10, 15, 20 years.</li><li>Complex, high-end cases with notable clients </li><li>“The environment here is very nice. we do not allow any disrespect of anyone - from offices services up. We want to know about issues right away to take care of them. We don't wany anyone to feel like they are on an island. Even Todd, he will ask me what is going on. He doesn't want to assume no news it good news.” – office manager</li><li>Team pitches in to help each other out when one person is slammed.</li><li>“You have to be nice. If not, you’ll bring the whole team down!” – office manager</li></ul><p><br></p>
We are looking for a skilled Medical Biller/Collections Specialist to join our team in Pomona, California. This is a long-term contract opportunity within the healthcare industry, where you will play a vital role in ensuring accurate billing and collections processes for hospital services. If you have experience in medical billing, denials, and appeals, along with proficiency in NextGen software, we encourage you to apply.<br><br>Responsibilities:<br>• Process and submit medical claims to insurance providers with precision and adherence to regulations.<br>• Manage collections activities to recover outstanding payments efficiently.<br>• Investigate and resolve medical billing denials, ensuring timely follow-up and resolution.<br>• Prepare and submit medical appeals to insurance companies for denied claims.<br>• Handle hospital billing operations, including coding and reimbursement procedures.<br>• Utilize NextGen software for billing and collections tasks, ensuring data accuracy and workflow optimization.<br>• Communicate effectively with patients, insurance companies, and healthcare providers to address billing inquiries.<br>• Maintain compliance with healthcare billing standards and regulations.<br>• Analyze billing trends to identify areas for process improvement.<br>• Collaborate with the healthcare team to ensure seamless billing operations.
<p>A busy and well-established roofing company in Escondido is seeking an Administrative Coordinator to support daily operations and keep the office running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and has a strong grasp of administrative processes in a construction or trade setting.</p><p>💵 Pay Range: $22–$24 per hour</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Serve as the central point of contact for internal teams, vendors, and clients.</li><li>Answer high-volume phone calls and direct inquiries to appropriate departments.</li><li>Schedule appointments, manage calendars, and coordinate job site logistics.</li><li>Assist with invoice processing, purchase orders, and basic bookkeeping tasks.</li><li>Maintain organized filing systems for contracts, permits, and project documentation.</li><li>Track inventory and order office and field supplies as needed.</li><li>Support HR functions such as onboarding paperwork and timecard tracking.</li><li>Prepare reports and assist with weekly and monthly operational reviews.</li></ul>
We are looking for an experienced Hospitality Controller to join our team in Carlsbad, California. In this key leadership role, you will oversee financial operations and accounting functions, ensuring the hotel's fiscal health and compliance with industry standards. This position offers an opportunity to contribute to a dynamic hospitality environment while leading a team of finance professionals.<br><br>Responsibilities:<br>• Manage all financial operations, including accounts payable, accounts receivable, payroll, audits, and compliance processes.<br>• Lead and mentor a team of 3-4 finance and accounting professionals to maintain high performance and efficiency.<br>• Develop, monitor, and analyze annual budgets and forecasts in collaboration with department heads and ownership.<br>• Generate timely and accurate financial reports for management and stakeholders, including monthly, quarterly, and annual reporting.<br>• Perform financial planning and analysis tasks such as variance analysis, cash flow management, and revenue forecasting.<br>• Identify cost-saving opportunities and strategies to enhance operational efficiency and support revenue growth.<br>• Ensure compliance with accounting standards, hotel policies, and applicable regulatory requirements.<br>• Collaborate with senior leadership to design and execute strategic financial plans and initiatives.<br>• Oversee tax filings, audits, and ensure adherence to federal and state regulations.<br>• Maintain robust internal controls to safeguard company assets and ensure financial integrity.
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
We are looking for a detail-oriented and experienced Senior Accountant to join our team in Ontario, California. In this role, you will play a vital part in ensuring the accuracy and integrity of financial records while supporting key accounting functions. This position offers an excellent opportunity for someone with strong analytical skills and a proven ability to lead and collaborate within a dynamic environment.<br><br>Responsibilities:<br>• Manage month-end and year-end closing processes, ensuring all financial data is accurately recorded.<br>• Prepare and review journal entries, maintaining compliance with accounting standards.<br>• Reconcile general ledger accounts and bank statements with precision and attention to detail.<br>• Analyze financial data to identify trends and provide actionable insights to support decision-making.<br>• Oversee account reconciliations and resolve discrepancies promptly.<br>• Collaborate with cross-functional teams to ensure accurate financial reporting and compliance.<br>• Utilize JD Edwards EnterpriseOne and Microsoft Excel to streamline accounting processes and reporting.<br>• Monitor and maintain internal controls to safeguard financial assets and ensure compliance.<br>• Assist with audits and provide necessary documentation to external auditors.<br>• Support budgeting and forecasting activities to align with organizational goals.
We are looking for an experienced Accounting Manager/Supervisor to lead and oversee the daily operations of our accounting team in Azusa, California. This role demands someone detail oriented with a deep understanding of financial reporting, cost accounting, and compliance, coupled with strong leadership abilities. If you thrive in a fast-paced environment and have a passion for driving financial excellence, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare, review, and analyze financial statements on a monthly, quarterly, and annual basis to ensure accuracy and compliance with regulations.<br>• Develop and manage budgets and financial forecasts, providing actionable recommendations to support business decisions.<br>• Oversee manufacturing cost accounting, including standard costing, variance analysis, and inventory valuation.<br>• Ensure compliance with tax regulations, governmental policies, and internal standards.<br>• Lead and mentor the accounting team, fostering skill development and growth.<br>• Optimize accounting systems and processes to improve efficiency and enhance financial reporting accuracy.<br>• Manage annual audits by coordinating with external auditors to ensure timely and accurate results.<br>• Monitor cash flow and prepare both short-term and long-term cash forecasts to support financial stability.<br>• Collaborate with cross-functional teams, including operations and production, to provide financial insights and drive process improvements.
<p>We are looking for an experienced Accounts Receivable Supervisor/Manager to join our team in Corona, California. This role focuses on overseeing credit and collection activities while ensuring the efficient management of accounts receivable processes. The ideal candidate will bring a positive attitude, adaptability, and the ability to lead effectively in an onsite environment. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly.</p><p><br></p><p>Responsibilities:</p><p>• Supervise accounts receivable operations, including collections, cash applications, and billing functions.</p><p>• Monitor and analyze aging reports to identify outstanding balances and prioritize collection efforts.</p><p>• Investigate and resolve discrepancies in accounts receivable records swiftly and accurately.</p><p>• Establish and maintain new customer accounts, ensuring proper documentation and setup.</p><p>• Collaborate with internal teams to streamline cash management processes and optimize financial operations.</p><p>• Oversee credit approvals and ensure compliance with company policies.</p><p>• Provide regular updates to leadership on collection progress and accounts receivable performance.</p><p>• Train and mentor team members to enhance skills and ensure adherence to best practices.</p><p>• Implement strategies to improve the efficiency and accuracy of accounts receivable functions.</p><p>• Maintain strong relationships with clients to facilitate timely payments and address inquiries.</p>
We are looking for a talented Graphic Designer to join our team on a contract basis in Carlsbad, California. This role focuses heavily on production design, with opportunities to showcase creativity in layout design for a flight manual project. The ideal candidate will have exceptional skills in Adobe InDesign and a strong portfolio that demonstrates expertise in page layout and design.<br><br>Responsibilities:<br>• Collaborate with the Creative Director to produce high-quality layouts for a flight manual using Adobe InDesign.<br>• Transform content from various sources, such as Word documents and PDFs, into visually appealing designs.<br>• Ensure seamless integration of provided images and text into the manual layout.<br>• Apply your expertise in Adobe Creative Suite to maintain consistent branding and design standards.<br>• Create magazine-style layouts that are both functional and aesthetically pleasing.<br>• Manage design controls to ensure accuracy and compliance with project requirements.<br>• Participate in design reviews and incorporate feedback to refine and improve layouts.<br>• Maintain attention to detail and uphold quality standards throughout the production process.<br>• Provide occasional creative input to enhance presentation and visual impact.<br>• Execute tasks efficiently while adhering to project timelines and deliverables.
We are looking for an experienced and driven Finance Manager to lead our Financial Planning and Analysis (FP& A) function at the Home Office. This role is ideal for someone who thrives in a dynamic, growth-oriented environment and is ready to take ownership of company-wide financial planning, reporting, and strategic support. As Finance Manager, you will oversee financial analysts, collaborate with cross-functional leaders, and serve as a trusted advisor to senior management. Your insights and leadership will shape key business decisions and long-term strategy.<br> <br>Duties and Responsibilities:<br>• Own the preparation and presentation of monthly, quarterly, and annual financial reports and dashboards for executive leadership.<br>• Lead the company-wide budgeting, forecasting, and long-range planning processes, driving cross-functional alignment and accountability.<br>• Manage and mentor a team of analysts, ensuring timely, accurate, and insightful financial analysis and reporting.<br>• Provide strategic financial input and analysis to support business initiatives including investments, resource allocation, margin optimization, and pricing.<br>• Partner with senior leaders across departments to evaluate business performance, identify trends, and recommend actionable improvements.<br>• Oversee the development and enhancement of financial models, tools, and processes to scale with the business.<br>• Drive continuous improvement in financial systems, reporting automation, and analytics through collaboration with IT and data teams.<br>• Lead ad-hoc financial and scenario analyses for strategic projects and executive requests.<br>• Role is permanent and on-site.<br> <br>Requirements:<br>• Bachelor’s or Master’s degree in Finance, Accounting, Economics, or a related field from an accredited institution.<br>• 6+ years of progressive experience in FP& A or corporate finance, with at least 1–2 years of people management or team leadership experience.<br>• High standards of accuracy, integrity, and accountability.<br>• Proven leadership style that is collaborative, empowering, and accountability-driven, with the ability to coach, develop, and inspire high-performing teams.<br>• Advanced Excel and financial modeling skills are required; experience with automation tools, Power BI/Tableau, or scripting (e.g., VBA, Python) is a strong plus.<br>• Deep understanding of financial statements, variance analysis, budgeting processes, and business partnering.<br>• Familiarity with month-end closing processes and P& L analysis is preferred but not mandatory.<br>• Demonstrated ability to translate complex data into clear insights for executive-level decision-making.<br>• Strong interpersonal and communication skills with a proven ability to influence cross-functional teams.<br>• Ability to prioritize tasks effectively, maintain strong attention to detail, and deliver accurate results in a fast-paced environment.<br>• Embraces technology and is open to leveraging AI-powered tools to elevate financial analysis and reporting.
<p>We are seeking a dedicated <strong>Administrative Assistant</strong> to support a <strong>government client</strong> in <strong>Valley Center</strong>. The ideal candidate will be mission-driven, highly organized, and comfortable working in a structured, professional setting.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide day-to-day administrative support</li><li>Handle data entry, filing, and documentation tasks</li><li>Assist with meeting coordination and scheduling</li><li>Maintain records and comply with government procedures</li><li>Support staff with operational needs</li></ul><p><br></p>
We are looking for a skilled Software Engineer to join our team in Vista, California. This long-term contract position involves designing, developing, testing, and maintaining software solutions for innovative systems and products. If you are passionate about solving technical challenges and collaborating with colleagues to create impactful software, we encourage you to apply.<br><br>Responsibilities:<br>• Design, develop, and test software programs to enhance existing systems and create new software solutions.<br>• Analyze software requirements and ensure compatibility with hardware systems.<br>• Troubleshoot and debug technical issues to maintain the performance and reliability of software platforms.<br>• Apply industry standards, processes, and tools throughout the software development lifecycle.<br>• Collaborate with project managers and technical teams to deliver solutions aligned with organizational goals.<br>• Develop and maintain tools and infrastructure to support software design and development efforts.<br>• Communicate technical solutions and procedures to colleagues across various departments.<br>• Address moderately complex technical problems by leveraging best practices and internal resources.<br>• Assist other technical staff with tasks and assignments to ensure project success.<br>• Research and integrate new technologies to improve software productivity and quality.
We are looking for a dedicated Collections Specialist to join our team on a contract basis in Tustin, California. In this role, you will play a key part in managing accounts receivable and ensuring timely payments from clients. This position is ideal for someone with a strong background in collections and a proven ability to resolve billing issues efficiently.<br><br>Responsibilities:<br>• Conduct daily calls to clients to follow up on outstanding payments.<br>• Negotiate and establish payment arrangements with customers to address overdue accounts.<br>• Accurately post payments to the appropriate accounts and maintain up-to-date records.<br>• Investigate and resolve billing discrepancies to ensure account accuracy.<br>• Collaborate with internal teams to address and rectify account-related issues.<br>• Maintain detailed documentation of collection activities and communications.<br>• Monitor aging reports to prioritize collection efforts effectively.<br>• Ensure compliance with company policies and applicable regulations during collection processes.<br>• Provide exceptional customer service while maintaining a meticulous approach to sensitive financial matters.
<p>A powerhouse litigation firm in Costa Mesa is seeking an experienced litigation secretary to join their team-oriented group of legal secretaries. The ideal litigation secretary will have 8+ years of experience in complex business law. Stability on the resume is a must. They want someone to join this team for the rest of their career! </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working on silicosis cases:</li><li>eFiling in state, federal, and appellate courts (plus occasional filings under seal)</li><li>calendaring litigation deadlines (CompuLaw) – no docketing department</li><li>trial preparation (binders, exhibits, etc.) – office services department does the printing/tabbing</li><li>creating discovery shells and TOAs/TOCs - no word processing department</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>There is a night secretary who can finish up work after hours.</li><li>Strong tenure. Many support staff have been there 10, 15, 20 years.</li><li>Complex, high-end cases with notable clients.</li><li>“The environment here is very nice. we do not allow any disrespect of anyone - from offices services up. We want to know about issues right away to take care of them. We don't wany anyone to feel like they are on an island. Even Todd, he will ask me what is going on. He doesn't want to assume no news is good news.” – office manager</li><li>Team pitches in to help each other out when one person is slammed.</li><li>“The secretaries operate as a team. If you have 4 attorneys, and one is doing an MSJ, that will take you all day. If you have other things you need to, we can put out an SOS like "who is available to help out with this?" and inevitably, a few will say "I can take it!" We are looking for someone willing to do that. You have to be nice! If not, you'll bring down the whole team!” – office manager </li></ul><p> </p><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 7.5 hour days. OT during trial preparation. 8:30-5 or 9-5:30, but depends on attorney needs.</li><li><u>Profile that would be a fit</u>:</li><li>Law firm experience, not in-house litigation.</li><li>Little movement on the resume (they will not entertain folks who switch jobs every year or two).</li><li>Someone willing to step up and help others. The secretary team really does pitch in and help each other out.</li><li>Comfortable supporting high-end attorneys on complex cases</li></ul>
<p>Robert Half is looking for an experienced Contracts Specialist to oversee a contract implementation project for our client. This role offers the opportunity to collaborate with stakeholders across defense, manufacturing, and aerospace industries, ensuring compliance and efficiency in contract execution. This position is remote, allowing flexibility while contributing to high-impact projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full lifecycle of contracts, including negotiation, execution, and administration.</p><p>• Implement and optimize contracts management systems to improve operational efficiency.</p><p>• Collaborate with internal and external stakeholders to ensure compliance with organizational and industry standards.</p><p>• Provide expert guidance on contract terms, risk mitigation, and strategic decision-making.</p><p>• Facilitate communication between legal, procurement, and operational teams to ensure contract alignment.</p><p>• Conduct regular reviews and audits of contract agreements to identify areas for improvement.</p><p>• Support contract-related activities in defense, manufacturing, and aerospace sectors.</p><p>• Utilize Oracle systems to streamline contract management processes.</p><p>• Ensure timely and accurate reporting of contract statuses and deliverables.</p><p>• Stay updated on industry trends and regulations to maintain best practices in contract management.</p>
A well-established, privately owned service company based in Redlands. With a strong reputation for excellence and decades of success in the field, our team is committed to delivering exceptional service to our clients while fostering a collaborative and supportive work environment. <br> Job Summary: We are seeking an experienced and dynamic Controller to lead and manage the accounting department, provide strategic financial insights, and ensure compliance with GAAP standards and regulatory requirements. The ideal candidate will bring strong leadership skills, hands-on expertise, and innovative approaches to optimizing processes within a fast-paced, detail-oriented environment. Responsibilities: Lead and manage all aspects of the accounting department, including payroll administration. Provide strategic direction while offering day-to-day oversight of the accounting team. Ensure timely and accurate preparation of internal and external financial statements. Manage banking relationships and oversee cash management activities. Develop, track, and report key financial and operational performance metrics. Supervise field teams and ensure the completion of assigned project tasks. Provide insightful financial guidance to executive leadership to support decision-making. Lead the annual budgeting process in collaboration with department heads. Evaluate existing accounting processes and systems; recommend and implement improvements. Maintain and enhance internal controls to safeguard company assets. Ensure compliance with tax, regulatory, and statutory reporting requirements. Manage and coordinate the company’s annual financial audits. Assess accounting department staffing, systems, and workflows, and provide optimization recommendations.
<p>As an Executive Assistant, you'll play a critical role in supporting a fast-paced executive team. Your responsibilities will include:</p><ul><li><strong>Communication & Workflow Management</strong>:</li><li>Plan and manage executive communications to ensure efficient workflow and timely responses while assessing and prioritizing tasks and issues.</li><li>Prepare professional correspondence, letters, and presentations using tools like Microsoft Office.</li><li>Assist with creating PowerPoint presentations, Excel spreadsheets, and other documentation as required.</li><li><strong>Calendar & Scheduling Coordination</strong>:</li><li>Maintain and oversee a master calendar for executive activities, including meetings, events, and travel planning.</li><li>Manage complex and frequently changing business and personal calendars, ensuring timely attendance for all commitments.</li><li>Coordinate travel itineraries and oversee expense report processing with strict attention to detail.</li><li><strong>Meeting & Logistical Management</strong>:</li><li>Provide support for high-level meetings, including staff updates, quarterly department meetings, off-site events, and logistics planning.</li><li>Actively participate in meeting coordination, ensuring all elements run smoothly.</li><li><strong>Budget Tracking</strong>:</li><li>Monitor department budget spending by tracking and communicating updates to relevant stakeholders.</li><li><strong>Executive Liaison</strong>:</li><li>Act as the primary gatekeeper and liaison for the executive team, fielding all inquiries with professionalism and efficiency.</li><li><strong>Team Collaboration</strong>:</li><li>Assist fellow Executive Assistants and department administrative staff as needed.</li><li>Maintain collaborative relationships across teams to ensure smooth operational processes.</li><li><strong>Leadership Support</strong>:</li><li>Serve as a leader for department administrative assistants, setting standards and coordinating team efforts.</li><li>Provide general administrative support across activities and projects.</li></ul><p><strong>Is This You?</strong></p><ul><li><strong>Education & Experience</strong>:</li><li>Associate’s degree with 5 years of related experience or Bachelor’s degree with at least 3 years of experience.</li><li><strong>Skill Set & Personality</strong>:</li><li>Curious and passionate about learning and developing business insights.</li><li>Strong interpersonal skills with a talent for building partnerships and relationships.</li><li>Adept at managing multiple projects and priorities simultaneously in a complex environment.</li><li>Highly organized with excellent time-management and attention to detail.</li></ul><p><br></p>
