Add your latest resume to match with open positions.
3 results for Office Specialist in Beachwood, OH
- Wadsworth, OH
- onsite
- Temporary to Hire
- 28 - 34 USD / Hourly
- We are looking for an experienced Office Manager to bring structure, accountability, and day-to-day operational oversight to our team. This contract position is ideal for someone who thrives in a small business or services setting and can turn loosely defined processes into dependable workflows. The role blends hands-on coordination with leadership responsibility, helping administrative and business operations run smoothly so client-focused teams can stay concentrated on delivery.<br><br>Responsibilities:<br>• Lead the full administrative and operational flow for new business activity, from initial inquiry through agreement completion, ensuring each opportunity has clear ownership, follow-up, and resolution.<br>• Coordinate proposal preparation, scheduling, internal handoffs, and documentation while keeping records current and organized across business systems.<br>• Establish and manage recurring project and resource review routines, tracking action items and supporting visibility into workload, utilization, budgets, and performance.<br>• Oversee office administration staff and external support resources, assigning priorities, monitoring output, and maintaining dependable coverage for essential tasks.<br>• Create and refine standard operating procedures, approval guidelines, and escalation paths so routine decisions can be handled efficiently without unnecessary leadership involvement.<br>• Manage invoicing, receivables follow-up, and work-in-progress reviews to support timely billing, accurate records, and consistent financial discipline.<br>• Partner with accounting support and external financial advisors to keep daily finance-related processes aligned, organized, and well controlled.<br>• Supervise core office functions such as supply management, front desk coverage, document preparation, filing, and general administrative support while identifying opportunities for improvement.
- 2026-09-17T00:00:00Z
- Avon, OH
- onsite
- Permanent / Full Time
- 52000 - 62000 USD / Yearly
- <p>We are looking for an organized Office Manager to support daily operations for a firm in Avon, Ohio. This position plays a key role in helping administrative team members stay on track by managing client documentation, scheduling needs, and front-office coordination. The ideal candidate brings strong administrative judgment, maintains a well-run office environment, and helps improve efficiency during high-volume tax and accounting cycles.</p><p><br></p><p>Responsibilities:</p><p>• Organize, prepare, and monitor client files and related paperwork to help ensure timely processing and accurate recordkeeping.</p><p>• Coordinate calendars, schedule meetings and client appointments, and keep day-to-day office activities running smoothly.</p><p>• Serve as a front-office point of contact by welcoming visitors, answering inquiries, and directing communications appropriately.</p><p>• Provide administrative support to CPAs and team members during peak workload periods to maintain an efficient workflow.</p><p>• Assist with basic billing tasks, including preparing supporting information and tracking routine administrative follow-up.</p><p>• Manage inventory for office materials, place supply orders as needed, and maintain an orderly and functional workspace.</p><p>• Liaise with external service providers and vendors to support office operations and resolve routine facility or service needs.</p><p>• Contribute ideas and practical improvements that strengthen office processes and enhance the client experience</p>
- 2026-09-28T00:00:00Z
- North Canton, OH
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support attorneys in a busy practice serving clients in North Canton, Ohio. This role combines administrative coordination with hands-on legal support across litigation, probate, and estate planning matters. The ideal candidate is organized, responsive, and confident managing filings, deadlines, and document preparation in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, review, and organize legal documents for matters involving civil litigation, probate, and estate planning.<br>• Submit court and legal filings through electronic filing systems while ensuring accuracy and compliance with applicable deadlines and procedures.<br>• Maintain attorney calendars by coordinating hearings, meetings, appointments, and other time-sensitive case events.<br>• Track important dates and procedural deadlines to help keep active matters moving forward efficiently.<br>• Provide day-to-day support to attorneys through file management, correspondence drafting, and follow-up on outstanding items.<br>• Communicate with courts, clients, and outside parties regarding scheduling, filings, and case-related documentation.<br>• Assemble and maintain case files, ensuring records are current, accessible, and properly organized.<br>• Assist with administrative and legal support tasks that contribute to smooth handling of active matters and client service.
- 2026-10-13T00:00:00Z