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2 results for Administrative Assistant in Baton Rouge, LA

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join a team in Baton Rouge, Louisiana in a contract capacity with the potential for a permanent role. This position supports daily office operations by welcoming visitors, coordinating communication, maintaining organized records, and assisting with a wide range of clerical tasks. The ideal candidate is detail-oriented, comfortable handling documentation and correspondence, and able to work effectively with employees, customers, and vendors. Responsibilities:• Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps.• Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized.• Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance.• Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval.• Enter and update customer and vendor details in company systems while ensuring information is complete and accurate.• Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance.• Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed.• Manage office and operational supply inventory by tracking needs and placing orders in a timely manner.• Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence.
2026-06-04T00:00:00Z

Office Assistant

Gramercy, LA
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a time-sensitive project in Gramercy, Louisiana. This is a contract position expected to last up to 2 months, making it ideal for someone who can quickly step in and stay focused on meeting deadlines. The person in this role will help keep office workflows organized by managing calls, handling document processing, and completing essential clerical tasks with accuracy. Responsibilities:• Welcome visitors and provide front-desk support while maintaining a detail-focused and organized office environment.• Answer incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Scan, file, and organize business documents to support accurate recordkeeping and easy retrieval.• Perform routine administrative work such as data entry, document preparation, and general clerical support.• Maintain vendor files and ensure records are updated, complete, and properly stored.• Assist with office documentation and system-related tasks as needed to help complete a high-priority project on schedule.• Use SAP and other office systems to enter, track, and manage information accurately.
2026-06-19T00:00:00Z