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36 results for Program Assistant in Baltimore, MD

Executive Assistant

Lansdowne, VA
onsite
Temporary / Contract
23 - 23 USD / Hourly
Our client, a religious nonprofit organization, is seeking a highly organized and professional Executive Assistant to join their team in a full-time, onsite role, Monday through Friday. The ideal candidate thrives in a fast-paced environment, is able to manage multiple priorities effectively, and brings strong administrative support experience. This position will play a key role in supporting leadership through extensive calendar management, complex scheduling, and travel coordination. The Executive Assistant will also provide administrative support to the board and assist with high-level executive operations. Responsibilities:<ul><li>Manage heavy calendar scheduling and coordinate meetings</li><li>Arrange and oversee travel logistics and itineraries</li><li>Provide administrative support to executive leadership and the board</li><li>Handle multiple priorities in a fast-paced environment with professionalism and efficiency</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Alexandria, VA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
Executive Assistant to CEO ~ Trade Association Washington, D.C. area$115, great benefits, plus bonus, hybrid work schedule My client is a global trade association seeking an Executive Assistant to the CEO. The Executive Assistant will support the CEO and the executive office at their headquarters just outside Washington, D.C. The Executive Assistant will be responsible for calendar management, travel arrangements, and assistance with event planning. Executive Assistants with travel coordination and board support experience are highly encouraged to apply. Executive Assistant candidates must have experience in heavy calendar management, scheduling, travel arrangement, and serving as a gate keeper to the Executive Office. The ideal Executive Assistant candidate will have BS/BA degree and experience supporting C-Suite leadership in a fast-paced environment. The Executive Assistant will be responsible for the following duties: Responsibilities:• Manage the executive’s complex calendar, coordinate appointments, and ensure daily schedules align with shifting priorities.• Arrange domestic and international travel, build comprehensive itineraries, and prepare supporting materials before each trip or meeting.• Serve as a primary point of contact for the executive office, handling communications effectively and directing inquiries appropriately.• Provide administrative support for board of directors and committee activities, including meeting logistics, preparation of materials, and coordination of related details.• Maintain confidentiality while handling sensitive information, special assignments, and matters involving senior leadership.• Prepare, submit, and monitor expense reports and related documentation for the executive office.• Assist with event planning and provide research support for strategic projects and leadership initiatives. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-23T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership for an insurance organization in Falls Church, Virginia. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate with confidence, and maintain an effective presence in a fast-paced office environment. The role requires excellent judgment, strong attention to detail, and the ability to prepare executive-level materials with accuracy and care. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments. • Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur. • Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review. • Record key discussion points during meetings and produce clear, organized notes and follow-up items. • Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders. • Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word. • Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution. • Maintain a high standard of discretion and accuracy in all interactions and deliverables.
2026-06-18T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Administrative & Executive Support<ul><li>Manage schedules, calendars, and day-to-day coordination for leadership</li><li>Organize and maintain electronic and physical records</li><li>Handle incoming/outgoing correspondence and respond to inquiries</li><li>Liaise with vendors and monitor third-party reporting</li><li>Oversee office operations, including equipment upkeep and supply management</li><li>Track insurance documentation and real estate tax payments</li></ul>Financial & Accounting Support<ul><li>Assist with invoice processing and payment coordination (checks and wires)</li><li>Support account research and basic reconciliations</li><li>Contribute to year-end activities, including compiling financial data and 1099 preparation</li><li>Provide ad hoc administrative and accounting support as needed</li></ul>Project & Business Support<ul><li>Prepare presentations and materials for leadership and board meetings</li><li>Conduct research to support business initiatives and decision-making</li><li>Track commissions and other key financial items</li><li>Assist with special projects and cross-functional tasks</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Herndon, VA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-level executives by managing calendars, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day administrative operations. The ideal candidate is detail-oriented, adaptable, and skilled at managing multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Manage complex calendars, appointments, and travel arrangements</li><li>Coordinate internal and external meetings, including agendas and meeting materials</li><li>Prepare reports, presentations, correspondence, and other documents</li><li>Screen calls and emails, responding or escalating as appropriate</li><li>Maintain confidential records and sensitive information with discretion</li><li>Track deadlines, follow up on action items, and support project coordination</li><li>Serve as a liaison between executives, clients, and internal teams</li><li>Support expense reporting, invoice processing, and other administrative tasks</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 38 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Rockville, MD
onsite
Permanent / Full Time
100000 - 121000 USD / Yearly
Executive Assistant ~Financial Services Firm Bethesda, MD $120k hybrid schedule, great benefits, career growth, plus bonuses My client is a financial services firm located in the Bethesda, MD area with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officer and Chief Financial Officer. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will, manage the calendar, travel arrangements, answer phones, run errands, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting high-net worth individuals or a family and must have the utmost understanding of confidentiality. The Executive Assistant will be responsible for the following duties: Responsibilities:• Support executives with a blend of administrative and personal assistance to help daily operations run smoothly.• Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries.• Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately.• Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects.• Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools.• Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities.• Maintain organized records and provide dependable follow-through on both routine and confidential matters. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-06T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level support to the C-suite. This role requires a polished professional who thrives in a fast-paced environment, can manage competing priorities, and is confident working with senior leaders and key stakeholders. Responsibilities<ul><li>Provide direct administrative support to C-level executives. </li><li>Manage complex calendars and coordinate multiple schedules. </li><li>Arrange detailed domestic and international travel itineraries and process related expenses. </li><li>Handle expense reporting and reconciliation through Concur.</li><li>Prepare correspondence, reports, presentations, and other documents using the Microsoft Office Suite. </li><li>Serve as a liaison with internal and external stakeholders while maintaining a high level of professionalism. </li><li>Prioritize and juggle multiple tasks in a deadline-driven environment. </li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing correspondence and reports, and handling confidential information with professionalism and discretion. This position is onsite Monday to Friday. Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, and reports</li><li>Screen calls, emails, and correspondence on behalf of executives</li><li>Organize meetings, take notes, and track follow-up items</li><li>Maintain confidential files and sensitive business information</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage calendars, coordinate meetings and travel, prepare correspondence, and handle confidential information with professionalism. This is a Full-time, onsite position, Monday through Friday. Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling for executives. </li><li>Coordinate travel arrangements, itineraries, and expense reports. </li><li>Prepare reports, presentations, and correspondence. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders.</li><li>Organize meetings, take notes, and follow up on action items. </li><li>Maintain confidential files and sensitive business information. </li><li>Support special projects and administrative initiatives as needed. </li></ul>
2026-06-15T00:00:00Z

Project Coordinator III

Hanover, MD
remote
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Project Coordinator III to support enablement programs that help partner teams execute efficiently and stay aligned on strategic priorities. This remote long-term contract position is part of a team based in Hanover, Maryland, and is ideal for someone who enjoys coordinating recurring operational activities, maintaining organized systems, and supporting cross-functional initiatives. The role will focus on training logistics, content upkeep, survey administration, reporting support, and day-to-day project coordination in a fast-paced environment. ***This is a part-time opportunity of approximately 20 hours a week*** Responsibilities:• Coordinate the scheduling and setup of training sessions, including meeting invitations, virtual session logistics, attendance tracking, and completion reporting.• Maintain enablement content across shared platforms by uploading materials, refreshing links, organizing documentation, and supporting launches of new resource hubs.• Administer knowledge checks and feedback surveys by preparing forms, distributing them to stakeholders, and compiling response results for review.• Collect and organize frequently asked questions from collaboration channels and office hours to keep reference materials current and useful.• Support reporting activities by gathering adoption metrics, summarizing pilot feedback, and preparing data insights for internal stakeholders.• Partner with cross-functional teams to help manage enablement deliverables tied to strategic initiatives, including coordination with payments and business-focused partner groups.• Maintain project tracking tools and workflow updates to ensure tasks, timelines, and ownership details remain accurate and visible.• Provide operational coordination support through calendar management, meeting invitations, and organization of recurring team touchpoints such as office hours.• Assist with execution-related process work associated with evolving project management tools and structured enablement practices.
2026-06-23T00:00:00Z