15 Results for Office Coordinator Jobs in Baltimore, MD

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Office Manager

Washington, District of Columbia
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations and coordinate event-related activities for a Contract position based in Washington, District of Columbia. This role blends office administration with hands-on event logistics, requiring someone who can keep workflows moving smoothly while balancing competing priorities. The ideal candidate brings professionalism, sound judgment, and the ability to anticipate needs across multiple programs and stakeholders. Responsibilities: • Oversee day-to-day office operations, ensuring administrative processes, workspace readiness, and general coordination are handled efficiently. • Manage logistics for a range of programs and events, including scheduling support, materials preparation, shipment tracking, and on-site coordination needs. • Serve as the point of contact for vendors, handling service arrangements, print requests, deliveries, and follow-up to keep timelines on track. • Coordinate storage and carrier activities, including organizing materials before and after events and maintaining orderly inventory across storage locations. • Support office supply management by monitoring stock levels, placing orders, and ensuring essential materials are available when needed. • Provide front-desk and receptionist support as needed, assisting visitors, answering inquiries, and directing communications professionally. • Assist with accounts payable-related administrative tasks such as processing invoices, tracking payments, and maintaining accurate records. • Help establish and maintain office processes that reflect event execution standards and create consistency across programs such as Honors, Scholar, Gala, Member Services, and Leadership Development.
2026-09-25T00:00:00Z

Office Manager

Washington, District of Columbia
onsite
Temporary / Contract
22.325 - 25.85 USD / Hourly
We are looking for an organized and resourceful Office Manager to support day-to-day workplace operations in Washington, District of Columbia. This Contract position will play a central role in keeping the office efficient, welcoming, and fully functional while coordinating vendors, facilities, and administrative activities. The ideal candidate brings strong operational judgment, a proactive approach to problem-solving, and the ability to balance employee support with executive and office priorities. Responsibilities: • Oversee the daily administration of the office, ensuring facilities, services, and workplace operations run smoothly and efficiently. • Coordinate with landlords, building contacts, and service providers to address access control, repairs, cleaning needs, maintenance issues, and general office functionality. • Lead vendor discussions for office services and supplies, managing pricing, agreements, invoicing, and timely payment follow-up. • Purchase office materials, furniture, and equipment in alignment with company guidelines and budget expectations. • Support new employee setup from their first day by organizing onboarding paperwork, workspace readiness, system access, tools, and orientation logistics. • Maintain office appearance and usability by arranging cleaning schedules, equipment upkeep, and workspace layout improvements as needed. • Plan and execute internal events, team gatherings, and other special projects that enhance employee experience and office engagement. • Provide executive support through calendar coordination, travel bookings, lodging arrangements, and expense report administration. • Assist with employee benefits coordination in partnership with the People & Culture team while helping sustain a safe, secure, and positive work environment. • Track office supply inventory and review purchasing needs to ensure essential items remain available without unnecessary overspending.
2026-09-30T00:00:00Z

Office Assistant

Arlington, Virginia
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling front desk coordination and administrative tasks. The role will work closely with employees, visitors, vendors, and leadership to keep office activities running smoothly and effectively. Responsibilities: • Welcome guests, employees, and clients with a courteous approach while managing the front desk experience. • Organize meeting spaces and oversee conference room scheduling to ensure each area is prepared for planned visits and events. • Manage incoming and outgoing mail, packages, and deliveries, including distribution and shipment coordination. • Maintain office readiness by replenishing supplies, arranging shared spaces, and helping preserve a neat and organized environment. • Prepare workstations and assist with office logistics that support new employee onboarding. • Provide coordination and administrative assistance for meetings, team gatherings, and company events, including setup and follow-through. • Draft, format, and circulate internal notices, correspondence, and routine office documents as needed. • Support departments and senior leaders with day-to-day clerical and administrative requests. • Work with external vendors and building management to address maintenance needs and submit service requests. • Handle office purchasing and invoice-related administrative tasks while identifying ways to improve workplace efficiency and the overall visitor and employee experience.
2026-10-01T00:00:00Z

Administrative Coordinator

Laurel, Maryland
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-focused Administrative Coordinator to support construction-related projects in Laurel, Maryland. This Contract position is well suited for someone who thrives in a fast-paced setting, keeps documentation organized, and helps ensure project activities stay on schedule. The person in this role will provide day-to-day administrative coordination, maintain accurate records, and work closely with internal teams and external partners to keep critical information current and complete. Responsibilities: • Maintain organized project files, correspondence, and records so documentation is easy to access and current throughout each phase of work. • Update spreadsheets, logs, and internal tracking tools with project details, status changes, and required follow-up items. • Monitor timelines for bids, document submissions, and other key milestones, and alert the team to approaching deadlines. • Prepare and process construction-related paperwork, including submittal packages and supporting project documents. • Request, collect, and track required materials from subcontractors and general contractors to help keep projects moving forward. • Provide administrative assistance related to payroll and prevailing wage documentation, ensuring records are complete and properly filed. • Support the preparation of bid packages and assemble documentation needed for upcoming project opportunities. • Assist the team with general office coordination, scheduling, and other administrative tasks tied to active construction projects.
2026-09-29T00:00:00Z

Workplace Experience Coordinator

Hanover, Maryland
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a Workplace Experience Coordinator to support a detail-oriented and welcoming office environment in Hanover, Maryland. This Long-term Contract position is expected to run for 8 months and offers the opportunity to shape day-to-day workplace operations, enhance the employee and visitor experience, and coordinate programs that keep the site running smoothly. The person in this role will balance front desk presence, vendor coordination, event support, and administrative oversight while working closely with cross-functional partners across the office. Responsibilities: • Create a positive and organized on-site experience for employees, guests, and visitors by serving as a key point of coordination for workplace needs. • Oversee daily office support services such as mail distribution, office supplies, print and copy resources, storage areas, janitorial coordination, and shared amenities. • Administer the in-office food and beverage program by maintaining variety, monitoring quality, and managing costs responsibly. • Coordinate external service providers and on-site contractors, offering direction as needed and confirming that agreed service levels are consistently met. • Plan and deliver workplace events and employee engagement activities based on site feedback, business needs, and participation goals. • Manage event logistics from start to finish, including room setups, catering arrangements, communications, and post-event follow-up. • Track operating expenses for assigned budgets, prepare recurring expense reports, and help maintain vendor accountability through accurate documentation. • Work in partnership with facilities, security, health and safety, real estate, and space planning contacts to support compliance, seating changes, and efficient use of the office. • Identify workplace issues affecting comfort, functionality, or presentation and coordinate with facility partners to help maintain a productive environment. • Support multiple administrative and operational priorities independently while communicating updates, concerns, and recommendations clearly to stakeholders.
2026-10-01T00:00:00Z

Billing Coordinator

Washington, District of Columbia
onsite
Permanent / Full Time
115000 - 120000 USD / Yearly
We are looking for a detail-oriented Billing Coordinator to support a busy law firm’s billing and accounts receivable operations in Washington, District of Columbia. This position is ideal for someone who understands legal billing practices, communicates effectively with attorneys and clients, and can manage invoicing with accuracy and professionalism. The role offers the opportunity to contribute to a collaborative finance function while helping maintain timely, compliant, and well-documented billing processes. Responsibilities:• Prepare client invoices and coordinate the timely distribution of billing materials in accordance with firm and client requirements.• Generate recurring and ad hoc reports, including weekly, quarterly, monthly, and year-end billing and accounts receivable summaries.• Review billing records and supporting documentation to confirm accuracy, completeness, and adherence to engagement terms and client-specific guidelines.• Handle electronic billing submissions and help maintain e-billing records, platforms, and related administrative processes.• Monitor outstanding balances, assist with collection efforts, and perform reconciliations to support accurate accounts receivable reporting.• Respond to billing questions from attorneys, staff, and clients by researching issues and providing clear, timely resolutions.• Work closely with legal and administrative teams in a decentralized environment to ensure billing activity moves forward efficiently.• Develop customized invoice layouts and formats when client needs or matter requirements call for alternative presentation. All interested candidates in this Billing Coordinator opportunity and other fulltime opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.
2026-09-04T00:00:00Z

Receptionist

Baltimore, Maryland
onsite
Temporary to Hire
19 - 23.09 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations for a healthcare-related organization. This position is ideal for someone who thrives in a fast-paced setting, enjoys helping visitors and staff, and brings strong administrative experience to an organized office environment. The role offers the opportunity to contribute to an established team while managing a wide range of reception, communication, and coordination tasks. Responsibilities:• Welcome visitors and create a courteous first impression for guests, clients, and staff entering the office.• Manage a multi-line phone system by answering incoming calls, directing inquiries, and ensuring messages are handled accurately and promptly.• Provide administrative support across the office, including document filing, scanning, records organization, and general front desk coverage.• Coordinate calendars, appointments, and meeting logistics, including conference call arrangements and preparation of meeting spaces.• Sort and distribute incoming mail and assist with outgoing correspondence, memos, and email communication as needed.• Serve as a backup resource to office leadership by assisting with day-to-day operational and administrative needs.• Support customer service efforts by responding to routine questions and helping resolve basic visitor or caller concerns in a timely manner.• Prepare expense-related documentation and maintain organized office records with strong attention to accuracy and detail
2026-09-21T00:00:00Z

Receptionist

Washington, District of Columbia
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a positive experience for visitors while keeping communication and office flow organized. The person in this role will serve as a key point of contact for guests, callers, and employees, helping maintain a detail-oriented and welcoming environment. Responsibilities: • Welcome visitors, employees, and guests with a courteous and detail-oriented approach that reflects the organization positively. • Manage incoming calls through a multi-line phone system, respond to routine inquiries, and transfer calls to the appropriate contacts. • Take accurate messages and ensure information is delivered promptly to the correct team members. • Maintain neat and orderly reception and shared office areas to support a clean and inviting workplace. • Monitor office supplies and restock front desk and common-area items to keep daily operations running smoothly. • Provide general administrative support related to front desk activities and day-to-day office coordination.
2026-10-02T00:00:00Z

Administrative Assistant

Gaithersburg, Maryland
onsite
Temporary / Contract
22 - 24 USD / Hourly
A large real estate firm is seeking an administrative assistant to work in their Gaithersburg HQ.Duties include:<ul><li>answer the phones</li><li>sit at the front desk to great clients</li><li>support executive</li><li>order supplies</li><li>other administrative tasks</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

College Park, Maryland
remote
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Maryland. This Contract position is ideal for someone who communicates clearly, manages multiple priorities well, and keeps administrative processes running smoothly. The role includes front-desk support, phone coverage, record maintenance, and accurate handling of office documentation. Responsibilities: • Manage day-to-day administrative activities to keep the office organized and operating efficiently. • Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a courteous and detail-oriented office presence. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is accessible and up to date. • Assist with general office coordination, including scheduling, correspondence, and routine clerical tasks.
2026-09-25T00:00:00Z

Administrative Assistant

Washington, District of Columbia
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day coordination and program support for a workplace culture and respect initiative in Washington, District of Columbia. This Long-term Contract position focuses on administrative organization, training support, compliance tracking, and clear communication with vessel-based personnel and cadets. The role is well suited to someone who can manage documentation carefully, build strong working relationships, and help maintain a respectful, compliant operating environment. Responsibilities: • Organize and maintain program files, reports, and related records to ensure information remains accurate, current, and accessible. • Support the development, revision, and distribution of policies, procedures, and educational materials tied to program objectives. • Monitor outstanding compliance actions, follow up on unresolved items, and help document corrective measures when needed. • Coordinate logistics for reviews, assessments, and audit-related activities, including scheduling and preparation of supporting materials. • Keep shipboard training resources up to date and ensure current versions are shared with the appropriate audiences. • Foster constructive communication with cadets and encourage an environment where questions and concerns can be raised comfortably. • Conduct routine outreach and check-ins with cadets assigned to company vessels to support engagement and awareness. • Provide administrative assistance that reinforces company expectations around safety, regulatory adherence, and ethical conduct. • Handle general office support tasks and additional administrative assignments as business needs require.
2026-09-25T00:00:00Z

Bookkeeper

Washington, District of Columbia
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
Bookkeeper ~ Washington, DC area $80-$90k, 100% onsite, growing company! A commercial real estate firm in Washington, DC is seeking an experienced Bookkeeper to serve as the sole accounting detail oriented for the organization. This hands-on role will be responsible for the full accounting cycle, including financial reporting, accounts receivable, accounts payable, budgeting, invoicing, payroll administration and administrative duties. <ul><li>Prepare and review monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements. </li><li>Perform administrative tasks associated with Payroll, Healthcare and 401K. </li><li>Maintain the general ledger and prepare journal entries and account reconciliations. </li><li>Assist with budget preparation, forecasting, and variance analysis. </li><li>Manage the full accounts receivable and accounts payable process. Prepare and distribute client invoices and follow up on outstanding receivables. </li><li>Serve as a primary point of contact for clients regarding billing and invoicing matters. </li><li>Support regulatory reporting and required financial filings. </li><li>Utilize QuickBooks and Excel to record, analyze, and report financial data. Maintain accurate, organized, and confidential financial records. </li><li>Collaborate with company leadership to support financial planning and operational initiatives. </li><li>Identify opportunities to improve accounting processes and internal controls.</li></ul>
2026-09-24T00:00:00Z

Bookkeeper

Washington, District of Columbia
onsite
Temporary / Contract
24 - 30 USD / Hourly
We are seeking a detail-oriented Bookkeeper to manage day-to-day financial transactions and support accurate financial reporting. This role is responsible for maintaining general ledger activity, reconciling accounts, processing accounts payable and receivable, assisting with payroll, and ensuring financial records are current and accurate. Key Responsibilities:<ul><li>Maintain accurate financial records and general ledger entries. </li><li>Process accounts payable and accounts receivable transactions. </li><li>Perform bank and account reconciliations. </li><li>Assist with payroll processing and related recordkeeping. </li><li>Prepare financial reports and support month-end close. </li><li>Monitor accounting controls and help ensure compliance with company policies. </li></ul>
2026-10-01T00:00:00Z

Bookkeeper

Rockville, Maryland
onsite
Temporary / Contract
23 - 26 USD / Hourly
A reputable firm in Rockville is seeking a bookkeeper to work in their office. Duties include: <ul><li>processing accounts payable and accounts receivable</li><li>managing bank reconciliations</li><li>payroll processing</li><li>posting journal entries. </li></ul>
2026-09-15T00:00:00Z

Legal Operations Manager – Paralegal

Washington, District of Columbia
onsite
Temporary / Contract
76 - 88 USD / Hourly
We are looking for an accomplished, detail-oriented legal operations leader to lead and improve patent prosecution support within a dynamic legal environment in Washington, District of Columbia. This Long-term Contract position is suited for someone who can work directly within the function, evaluate current procedures, and implement stronger operational standards that support consistency and accountability. The role calls for a hands-on leader who can guide staff, enhance quality oversight, and build a durable framework for long-term success. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Review existing patent prosecution and legal support workflows, identify operational gaps, and introduce practical improvements that increase accuracy and efficiency.• Oversee docket and calendar-related activities to help ensure critical deadlines, filings, and legal milestones are tracked and managed reliably.• Establish and reinforce quality control measures across legal support processes to reduce risk and improve overall execution.• Provide direct leadership, coaching, and day-to-day guidance to support staff to strengthen performance and accountability.• Develop training materials and operating procedures that create consistency across patent prosecution and related legal operations tasks.• Assess the structure of the legal support function and recommend sustainable process enhancements that support long-term stability.• Partner with legal and administrative stakeholders to align operational priorities with business and case management needs.• Contribute hands-on support where needed, stepping into core operational activities rather than serving only in an advisory capacity.
2026-09-18T00:00:00Z

15 results for Office Coordinator in Baltimore, MD