14 results for Bookkeeper in Ballston Spa, NY

Bookkeeper

Albany, NY
onsite
Temporary
20 - 23 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a local non-profit client looking for a detail-oriented Assistant Bookkeeper to join their team! This is a contract-to-hire position offering an excellent opportunity to contribute to the financial operations of a growing organization, putting community first! The ideal candidate will possess strong organizational skills and a thorough understanding of bookkeeping principles, with QuickBooks experience. Once hired permanently, this organization provides stellar benefits (with medical insurance covered in full!!!) and prioritizes work-life balance for their team! Reach out today- 518-462-1430. Key Responsibilities:• Manage accounts payable and accounts receivable processes to ensure accurate and timely transactions.• Perform regular bank reconciliations to maintain the accuracy of financial records.• Utilize QuickBooks software to record and track financial data effectively.• Oversee month-end closing activities, ensuring all financial tasks are completed efficiently.• Maintain organized and up-to-date records of financial transactions.• Prepare accurate financial reports and summaries for management review.• Collaborate with other departments to ensure proper documentation and compliance with financial procedures.• Identify and resolve discrepancies in financial records promptly.• Assist with audits and ensure adherence to accounting standards. Talk to you soon!
2026-02-17T00:00:00Z

Accountant/Bookkeeper

Clifton Park, NY
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a dedicated Accountant/Bookkeeper to join our team in Latham, New York. This position is ideal for someone with a strong background in accounting who is eager to grow their career within the construction and real estate industry. The role offers an opportunity to work with a collaborative team while managing essential financial operations. Responsibilities:• Oversee the complete accounts payable cycle, ensuring timely and accurate processing of transactions.• Perform account reconciliations and monitor financial activities to maintain accuracy.• Maintain and update the general ledger, job costing records, and intercompany accounting processes.• Assist in month-end and year-end closing procedures, ensuring compliance and precision.• Prepare financial reports and contribute to budgeting efforts to support business goals.• Collaborate with other departments to ensure financial data aligns with organizational objectives.• Utilize accounting software to streamline processes and improve efficiency.• Ensure compliance with company policies and industry standards in all financial operations.• Provide support in transitioning to advanced roles, such as Staff Accountant, as opportunities arise.
2026-02-20T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-02-06T00:00:00Z

Accounting Clerk

Albany, NY
onsite
Permanent
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our team in Albany, New York. This role involves managing essential financial tasks such as payroll processing, accounts payable and receivable, and maintaining accurate records. The ideal candidate will demonstrate strong organizational skills and a commitment to ensuring compliance with financial policies and procedures. Responsibilities: • Process bi-weekly payroll and address employee inquiries, ensuring accurate tax filings and reports for both year-round and seasonal staff. • Support daily accounting operations, including managing accounts payable, accounts receivable, and general ledger activities. • Review, code, and enter invoices into the accounting system, ensuring accuracy, proper documentation, and approvals. • Prepare and issue vendor payments through various methods, matching invoices to purchase orders and related documentation. • Maintain organized vendor files and financial records, including W-9 forms and reconciliations. • Reconcile accounts payable, receivable, and general ledger accounts to ensure accurate financial reporting. • Assist with audit preparations by providing necessary documentation and verifying compliance with financial policies. • Calculate and manage collections for product programs, document activities in relevant systems, and collaborate with teams to resolve complex collections issues. • Handle sales tax filings and reconciliations in accordance with organizational requirements. • Complete year-end tax filing processes, including 1099 and W-2 forms, ensuring compliance with regulations.
2026-02-24T00:00:00Z

Billing Clerk

Albany, NY
onsite
Permanent
44000 - 52000 USD / Yearly
We are looking for a detail-oriented Billing Clerk to join our dynamic accounting team in Albany, New York. In this role, you will play a key part in managing and finalizing client billing processes, ensuring accuracy and efficiency in all aspects of financial documentation. This position offers an opportunity to collaborate with various professionals and contribute to the seamless operation of the billing department. Responsibilities: • Prepare, edit, and scan prebills for client review and approval. • Make necessary adjustments to finalize bills, including monitoring write-offs and other billing modifications. • Assist with reconciling billing discrepancies in a timely manner. • Collaborate on month-end closing processes to ensure accurate financial reporting. • Utilize legal accounting software, such as SurePoint, to streamline billing functions. • Maintain detailed records and ensure compliance with organizational billing standards. • Communicate effectively with attorneys and team members to resolve billing inquiries. • Monitor work-in-progress (WIP) accounts and ensure proper adjustments are applied. • Contribute to the overall efficiency of the billing department by identifying areas for process improvement.
2026-02-13T00:00:00Z

Staff Accountant

Arlington, VT
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a highly organized and detail-oriented Staff Accountant to join our team on a long-term contract basis in Arlington, Vermont. This role is ideal for a financial expert with a strong background in accounting operations who is eager to contribute to the preparation of financial statements, audit processes, and month-end closings. Responsibilities: • Prepare and post accurate journal entries to ensure the integrity of the general ledger. • Perform regular reconciliations of bank accounts and other key financial records. • Assist in the preparation of financial statements and ensure compliance with accounting standards. • Support month-end and year-end closing activities, including accruals and adjustments. • Manage accounts payable processes and ensure timely vendor payments. • Collaborate with auditors during audit preparation and provide necessary documentation. • Maintain accurate and up-to-date financial records for reporting purposes. • Utilize Excel to create detailed reports and analyze financial data. • Ensure adherence to accounting policies and procedures to maintain compliance.
2026-02-09T00:00:00Z

accounting

Amsterdam, NY
onsite
Permanent
50000 - 60000 USD / Yearly
We’re looking for a motivated and detail-oriented accounting professional to join our team in a fast-paced, high-volume environment. This role supports a variety of accounting functions and works cross-functionally with several departments to help keep operations running smoothly.This position is ideal for someone who is comfortable navigating systems, enjoys problem-solving, and takes initiative in managing their daily responsibilities. What You’ll Be DoingResponsibilities may include:<ul><li>Investigating and resolving account discrepancies by working closely with Finance, Sales, and Customers.</li><li>Reviewing financial data and researching variances as needed</li><li>Leveraging internal systems to efficiently manage daily accounting tasks</li><li>Assisting with reporting, reconciliations, and ongoing account maintenance</li><li>Supporting additional projects and process improvements as they arise</li><li>Collaborating with team members to ensure accuracy and timely completion of work</li></ul>
2026-02-24T00:00:00Z

Accounting Assistant

Albany, NY
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Clerk

Altamont, NY
onsite
Permanent
20800 - 25000 USD / Yearly
We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization. Responsibilities:• Review and validate vendor invoices and employee reimbursement requests for accuracy.• Match invoices with purchase orders and address any discrepancies promptly.• Accurately assign expenses to the correct funds, grants, and departments.• Prepare and execute weekly payment processes, including checks and electronic transactions.• Organize and maintain vendor records, ensuring compliance with documentation requirements.• Reconcile vendor statements and resolve outstanding credits or issues.• Assist with month-end closing activities, including accounts payable accruals and report generation.• Provide necessary accounts payable documentation for annual audit preparation.• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.
2026-02-20T00:00:00Z

Accounting Manager

Latham, NY
onsite
Permanent
75000 - 90000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee financial operations and reporting for a dynamic organization in Latham, New York. This role involves managing compliance, supporting audits, and enhancing processes to ensure accuracy and efficiency in accounting practices. The ideal candidate will have a strong background in nonprofit accounting and a commitment to maintaining high standards in financial management. Responsibilities:• Prepare and analyze financial statements, audit schedules, and end-of-period reports to ensure accuracy and compliance.• Manage fixed assets, perform account reconciliations, and maintain precise journal entries.• Oversee reporting for grants and restricted funds, ensuring proper classification and adherence to regulations.• Coordinate specialized audit documentation and compliance reviews, addressing any findings effectively.• Train and guide departments on financial policies and internal controls to promote organizational compliance.• Support accounting for capital projects and collaborate with teams across departments for seamless integration.• Drive improvements in financial processes and contribute to upgrades of accounting systems.• Serve as a backup to senior accounting leadership, ensuring continuity in operations when needed. Salary Range: $75k - $90k w/ generous benefits package.
2026-03-05T00:00:00Z

Senior Accountant

Troy, NY
onsite
Permanent
75000 - 95000 USD / Yearly
Mid to large company in Troy is seeking a Senior Accountant. Responsibilities include preparing bank reconciliations, monthly financial statements, fulfilling reporting requirements and general accounting duties. This position reports to the Controller.
2026-02-27T00:00:00Z

Inventory Clerk

Latham, NY
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Mary Christman and Gabrielle Maisonet are partnering with a local client seeking a reliable and detail‑focused Accounting & Inventory Clerk! This role supports daily inventory operations, high‑volume data entry, and essential accounting tasks. Ideal for candidates who enjoy organization, accuracy, multi‑tasking, and keeping systems running smoothly.This position is contract-to-hire and offers strong long‑term growth potential, working for an established company widely regarded as a supportive and great place to start your career. Skills We're Looking For• Highly detail‑oriented• Able to prioritize quickly• Very organized with strong follow‑through• Clear and proactive communication• Comfortable coordinating with project managers• Able to manage schedules and milestones across multiple databases• Can switch between tasks efficiently in a fast‑paced environment Job Duties• Create and maintain project schedules and task lists in the project accounting system• Work with project managers weekly to gather schedule updates• Update project tasks and materials management system based on current timelines• Manage “order‑by dates” and adjust timelines as needed• Monitor hardware shipments and coordinate changes with project managers• Update bi‑weekly financial and material forecasts• Review dashboards and system reports to monitor project progress• Close out tasks and projects in the accounting system for billing Interested?Call 518‑462‑1430 or apply today to be considered! We look forward to connecting!
2026-02-23T00:00:00Z

Office Coordinator

Saratoga Springs, NY
onsite
Permanent
60000 - 70000 USD / Yearly
Office Support & Administrative Coordinator Rachel Miller is partnering with a company in Saratoga, NY on an Office Coordinator Role. We’re seeking a detail‑oriented Office Support & Administrative Coordinator to help keep our office running smoothly and support multiple departments. Responsibilities<ul><li>Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom).</li><li>Support onsite and offsite events and trainings.</li><li>Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving.</li><li>Assist with new‑hire office setup and general administrative tasks.</li><li>Provide support to Finance, Operations, Estimating, HR, and Equipment departments.</li><li>Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks.</li><li>Process simple financial tasks (receipt matching, spreadsheets, invoicing support).</li><li>Manage job site postings, weekly project paperwork, safety documentation, and training logistics.</li><li>Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting.</li></ul>Qualifications<ul><li>Prior administrative or office support experience preferred.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency with Microsoft Office and virtual meeting tools.</li><li>Excellent communication and customer service skills.</li></ul>
2026-02-19T00:00:00Z

Senior Accounting Administrator

Troy, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Our client is hiring a senior accounting administrator who will be responsible for overseeing daily operations, financial processes, employee support, and administrative functions across the organization. This role ensures smooth workflow, accurate financial management, and strong coordination between departments including Sales, Operations, and Accounting.<ul><li>Monitor all bank accounts for activity; record direct‑deposit receivables; initiate transfers and wire payments as needed.</li><li>Research future business opportunities and share findings with the Sales team.</li><li>Serve as point of contact for employee inquiries, needs, and concerns.</li><li>Oversee building needs including workspace layout, equipment, lighting, utilities, seating, and service contracts.</li><li>Assist with purchasing and accounts payable; review purchasing requests.</li><li>Handle customer billing including project/contract/PO review, invoicing, and collections.</li><li>Manage all company travel: airfare, hotels, car rentals, travel advances, troubleshooting, rebooking, and applications.</li><li>Create and maintain project budgets.</li><li>Manage project number listings and ensure correct mapping within Sage.</li><li>Process payroll in Paychex: update employee changes, review timesheets, resolve errors, update time‑off tracking, enter/payroll data, run and audit reports.</li><li>Coordinate Paychex benefit reports and employee updates.</li><li>Participate in operations meetings with department managers.</li><li>Issue accounts payable checks after reviewing documentation.</li><li>Complete bank reconciliations and record deposits.</li><li>Review P&L statements and make necessary corrections.</li><li>Perform budget-to-actual comparisons.</li><li>Update inventory and production consumable records.</li><li>Prepare all documentation for annual tax review by external accountants; respond to follow-up questions.</li><li>Review and implement recommended entries from accounting consultants; finalize trial balance and close the year.</li><li>Manage corporate insurance renewals.</li><li>Handle 401(k), W‑2, 1099, and voluntary benefit enrollments; complete 5500 reporting.</li><li>Calculate royalties, prepare reports, and issue payments.</li><li>Evaluate and select new health and dental insurance options; communicate with brokers and manage cost spreadsheets and enrollments.</li></ul>
2026-02-09T00:00:00Z