2 results for Sales Administrative Assistant in Austin, TX

Executive Assistant

Cedar Park, TX
onsite
Permanent
55000 - 67000 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment. Responsibilities: • Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled. • Prepare agendas, reports, and other documentation for city council meetings and other official events. • Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks. • Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready. • Provide office support by handling administrative tasks and maintaining organized records. • Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules. • Collaborate with the mayor and council members to deliver accurate and timely documentation. • Monitor inventory levels and handle asset tracking to ensure smooth operations. • Conduct annual physical inventory reviews and audits to maintain compliance. • Support the senior management team by assisting with additional tasks as required.
2026-03-11T00:00:00Z

Executive Assistant

Austin, TX
onsite
Temporary
25 - 36 USD / Hourly
Our client is seeking a polished, proactive professional to take ownership of both executive support and overall office operations. This is an excellent opportunity for someone who thrives in a fast‑moving environment, enjoys variety in their day, and can keep an office running smoothly while partnering closely with leadership and staff.The person in this role will serve as the central resource for administrative coordination, employee experience, and executive support - ensuring employees, visitors, and partners receive a seamless, positive experience. Office & Workplace Operations<ul><li>Oversee the daily flow of the office and maintain a welcoming, well‑organized environment.</li><li>Serve as the primary point of contact for employees and visitors, responding to needs promptly and professionally.</li><li>Manage reception duties, facilities coordination, office supplies, equipment, and vendor relationships.</li><li>Handle daily opening and closing routines to ensure all front‑of‑house spaces remain polished throughout the day.</li><li>Organize internal culture initiatives, team activities, and in‑office events.</li><li>Coordinate meeting logistics, including room scheduling, catering, materials, setup, and breakdown.</li><li>Support onboarding by helping new team members acclimate to the office and its processes.</li></ul> Executive & Administrative Support<ul><li>Manage calendars for executives and conference rooms, ensuring accurate scheduling and proactive conflict resolution.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare, track, and submit expenses and timesheets accurately and in a timely manner.</li><li>Share weekly internal communications outlining upcoming meetings, visitors, and office events.</li></ul> Team, People & Functional Support<ul><li>Partner with the People Team to coordinate interview schedules and candidate logistics.</li><li>Support department leaders in planning trainings, recruiting events, company activities, and culture‑building initiatives.</li><li>Assist with internal meetings, office‑wide events, and cross‑team projects.</li><li>Collaborate with various departments on special projects as needed.</li></ul>
2026-03-11T00:00:00Z