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4 results for Proposal Specialist in Austin, TX

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support front desk and reception operations for a busy office. This contract position is ideal for someone who enjoys creating a welcoming environment, coordinating day-to-day office activities, and delivering responsive service to visitors and staff. The role requires strong communication, organization, and multitasking skills, along with the ability to manage shifting priorities in an onsite setting. Responsibilities: • Welcome guests and employees at the front desk, direct them appropriately, and alert team members when visitors arrive. • Handle incoming calls through Microsoft Teams or related phone systems, route inquiries efficiently, and provide helpful first-level assistance. • Oversee daily reception activities, including receiving packages, distributing deliveries, and responding to general office questions. • Coordinate meeting room schedules, help maintain shared space availability, and support smooth day-to-day office flow. • Keep the lobby, reception desk, and main conference areas neat, stocked, and ready for visitors and internal meetings. • Assist with visitor support tasks such as parking validation when needed and refreshment restocking throughout the office. • Represent the organization by delivering courteous, attentive service during every interaction. • Take on additional administrative or front office duties as assigned to support business needs.
2026-06-08T22:43:43Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for an Administrative Assistant to join a financial services organization in Austin, Texas on a Contract basis. In this onsite role, you will support post-closing mortgage operations by helping maintain accurate records, coordinating documentation, and keeping files moving within required deadlines. This opportunity is well suited for someone who is highly organized, comfortable handling detailed administrative tasks, and able to work effectively in a fast-paced environment. Responsibilities:• Organize, index, and maintain mortgage files so records are prepared correctly for collateral handling and final delivery.• Track missing or outstanding items and follow up with internal departments, title partners, and settlement contacts to obtain required documents.• Scan, upload, and update records in designated systems while ensuring file integrity and proper document retention.• Prepare collateral packages for shipment to custodians and support timely delivery to investors within established service deadlines.• Communicate with processing, closing, and quality control teams to resolve documentation issues and keep post-closing activities on schedule.• Monitor trailing documents such as recorded instruments, title policies, and lien-related paperwork to ensure loan files are fully completed.• Provide general administrative support through data entry, document handling, inbound call support, and office coordination as needed.
2026-06-08T22:58:44Z

Office Services Associate

Austin, TX
onsite
Temporary / Contract
17.00 - 17.50 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and document service operations for a client site in Austin, Texas. This Long-term Contract position is ideal for someone who is dependable, service-oriented, and comfortable handling both physical and digital office support tasks in a fast-moving environment. The role contributes to smooth business operations by managing copy, mail, intake, and related back-office services while maintaining accuracy, professionalism, and confidentiality. Responsibilities: • Manage daily copy, scanning, mail, and intake requests by following established service procedures and client expectations. • Review work requests carefully, confirm instructions are complete, and process assignments in the correct sequence to support timely delivery. • Maintain accurate logs and records for office services activity to ensure clear tracking and accountability. • Communicate proactively with clients, team members, and leadership regarding priorities, deadlines, or issues that may affect completion times. • Resolve basic equipment and production issues, replenish paper and toner, and keep machines ready for ongoing use. • Inspect completed work for accuracy and presentation, and help uphold quality standards across individual and team output. • Organize competing assignments effectively to meet service-level commitments in a high-volume setting. • Handle confidential materials with discretion and follow company and client policies at all times. • Support additional front-office or workplace service functions, such as reception, hospitality, or audio/visual assistance, as business needs require.
2026-05-18T17:18:44Z

Executive Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
Our client is looking for an Executive Administrative Assistant to join a contract position supporting leadership and office operations in San Antonio, Texas. This opportunity is well suited for someone who combines strong administrative judgment with creative marketing support and can keep pace with a busy work environment. The role offers a mix of executive coordination, event support, document management, and content-related tasks that help the team stay organized, responsive, and client-ready. Responsibilities:• Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members.• Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors.• Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination.• Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details.• Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator.• Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut.• Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs.• Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness.
2026-05-18T21:04:52Z