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4 results for Procurement Specialist in Austin, TX

AP/AR Specialist

San Antonio, TX
onsite
Permanent / Full Time
52000.00 - 55000.00 USD / Yearly
We are looking for an AP/AR Specialist to join our accounting team and support daily financial operations with a primary emphasis on accounts payable. This position is well suited for an individual who can manage a high volume of transactions, maintain accurate records, and keep pace in a busy environment. The role also contributes to accounts receivable activities and offers room for growth for candidates interested in advancing within accounting and finance. Responsibilities: • Manage a large volume of supplier invoices, ensuring entries are accurate, complete, and processed within required deadlines. • Compare invoices against purchase orders and receiving documents to confirm pricing, quantities, and approvals before payment is issued. • Review purchasing documentation for materials and project-related services, including furniture installation work, to verify proper billing. • Maintain vendor account information, respond to payment inquiries, and resolve discrepancies that affect timely processing. • Prepare and process disbursements through electronic payments, wire transfers, and checks while monitoring open payables and due dates. • Support period-end close activities by reconciling AP balances, organizing documentation, and assisting with audit-related requests. • Create customer billings, record incoming funds, and apply cash receipts accurately to the appropriate accounts. • Investigate billing issues, follow up on overdue balances, and reconcile customer accounts to support accurate receivables reporting. • Perform general ledger and balance sheet reconciliations while partnering with internal teams to address payment and invoicing concerns. • Recommend workflow improvements that strengthen accuracy, compliance, and efficiency across accounting processes.
2026-08-26T17:58:40Z

Accounts Payable Specialist

Austin, TX
onsite
Temporary / Contract
30.00 - 34.38 USD / Hourly
We are looking for an Accounts Payable Specialist to support a busy manufacturing organization in Austin, Texas. This Long-term Contract opportunity is ideal for someone who brings strong payment processing experience, a sharp eye for detail, and the ability to keep work moving accurately in a fast-paced setting. The person in this role will help maintain timely vendor payments, organized financial records, and consistent adherence to internal controls while partnering effectively with internal teams and suppliers. Responsibilities:• Process a high volume of vendor invoices with careful review for accuracy, approvals, and policy compliance before entry into the system.• Compare invoices against purchase orders and receiving documentation to confirm complete and correct support for payment.• Investigate pricing, quantity, or documentation differences and coordinate with purchasing and other internal departments to resolve issues promptly.• Prepare and record vendor payments through checks, ACH, and wire transactions in alignment with established payment timelines.• Maintain well-organized accounts payable files and supporting records to assist with audits, reporting needs, and document retention standards.• Reconcile vendor statements and accounts payable activity on a regular basis, and contribute to month-end close tasks as needed.• Monitor open payables and provide updates on aging, outstanding invoices, and other accounts payable activity for internal reporting.• Support compliance with financial policies, tax requirements, and internal controls, including assistance with annual 1099 preparation.• Identify opportunities to improve invoice and payment workflows while maintaining accuracy and dependable service to vendors and business partners.
2026-08-05T12:58:47Z

Cost Accounting Manager

Austin, TX
onsite
Permanent / Full Time
125000.00 - 130000.00 USD / Yearly
We are looking for a Cost Accounting Manager to lead cost accounting and accounts payable activities for a healthcare organization in Austin, Texas. This role is responsible for strengthening financial accuracy across multiple entities by guiding close activities, reconciliations, and transaction oversight while promoting sound internal controls. The ideal candidate brings strong cost analysis expertise, leadership experience, and the ability to improve processes, support compliance, and partner effectively with cross-functional teams. Responsibilities: • Direct day-to-day accounts payable and cost accounting operations, ensuring transactions are processed accurately, promptly, and in accordance with organizational and funding requirements. • Prepare and review journal entries, accruals, and supporting schedules while coordinating ledger updates to support an efficient monthly close. • Oversee reconciliation of accounts payable, purchasing, inventory, credit card, and intercompany activity to the general ledger, resolving discrepancies in a timely manner. • Analyze invoice pricing, weighted average costs, and coding details to improve cost accuracy and identify unusual variances. • Monitor cash needs and entity-level funding activity to help ensure payments are aligned with intercompany agreements and operating obligations. • Manage vendor records, invoice queues, aging reports, and on-hold items to maintain effective payment controls and strong supplier relationships. • Ensure proper handling of sales and use tax, 1099 reporting, and related documentation in collaboration with applicable policies and regulatory requirements. • Support audits by organizing requested financial records, documenting accounting positions, and maintaining reliable internal control practices. • Partner with purchasing, finance, and operational teams to address invoice and payment issues, deliver training, and implement process improvements that increase efficiency. • Lead and develop accounts payable staff by setting expectations, reinforcing policy compliance, and fostering a high-performance, service-oriented team environment.
2026-07-31T21:58:51Z

Contracts Administrator

Austin, TX
onsite
Temporary to Hire
24.70 - 28.60 USD / Hourly
We are looking for a detail-oriented Contracts Administrator to support grant and contract activities in Austin, Texas in a hybrid environment, with 2–3 days per week in the office. This contract position has the potential to become permanent and is ideal for someone who can manage competing deadlines, provide strong service to partner organizations, and maintain accuracy across reimbursement, compliance, and documentation processes. The person in this role will work closely with internal teams and community-based centers to help administer funding agreements, monitor requirements, and support ongoing contract operations. Responsibilities: • Coordinate the grant application and contracting workflow with internal departments and local centers, ensuring submissions are complete and aligned with annual participation standards. • Review applications and supporting materials from local centers, answer questions throughout the process, and provide timely guidance on contract and grant requirements. • Contribute to yearly risk evaluations and assist in building monitoring plans designed to support compliance across assigned programs. • Conduct contract oversight activities such as reviewing insurance certificates, financial audits, reimbursement support, and other records to confirm adherence to funding terms. • Process routine reimbursement requests for an assigned portfolio, verify cost allowability, and resolve discrepancies or missing information with local centers. • Evaluate and process budget revision requests to confirm proposed changes meet grant guidance and contractual expectations. • Partner with contract team members to recover unallowable expenses and communicate corrective steps and documentation requirements to local centers. • Help maintain and improve departmental procedures, reference materials, and grant management tools used by both internal staff and external partners. • Train new team members on reimbursement preparation practices and provide additional contract and grant administration support as business needs evolve.
2026-08-25T12:18:40Z