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3 results for Office Specialist in Austin, TX

Office Services Associate

Austin, TX
onsite
Temporary / Contract
17 - 17.5 USD / Hourly
This is a Contract position suited for someone who enjoys working in a fast-paced, detail-focused environment and can manage document handling, mail support, and general office service requests with accuracy. The role also contributes to reception, hospitality, and audio/visual support as needed while maintaining a strong focus on responsiveness, confidentiality, and quality. Responsibilities:• Manage incoming office service requests by reviewing job details, confirming instructions, and documenting work through established tracking methods.• Complete copy, print, scanning, mail, and intake assignments in line with site procedures and service expectations.• Organize tasks by urgency and turnaround commitments to ensure completed work is accepted, processed, and delivered on schedule.• Communicate promptly with clients and leadership regarding deadlines, service updates, or issues that may affect completion times.• Perform routine checks on finished work to confirm accuracy, presentation, and overall quality before distribution.• Resolve minor equipment issues when possible and escalate more complex problems to the appropriate support contact.• Replenish paper, toner, and other production materials while using supplies carefully and efficiently.• Support additional front-of-house and workplace services, including reception, hospitality, and audio/visual assistance, based on business needs.• Handle sensitive documents and information with discretion while following company and client policies at all times.• Move boxes, files, and materials as needed, including lifting items up to 50 pounds during regular daily operations.
2026-07-30T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
25.65 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support office operations. This contract-to-hire position will provide broad administrative support to department leaders and internal teams, helping maintain efficient workflows, organized records, and responsive communication across the office. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities while handling confidential information with discretion. Responsibilities:• Prepare, revise, and organize correspondence, reports, presentations, and other business documents for managers and department leaders.• Respond to routine office questions from employees and external contacts, and direct more complex matters to the appropriate person when needed.• Maintain office reference materials such as organizational directories and seating arrangements to ensure information remains current and accessible.• Coordinate meeting logistics, support event setup, capture accurate notes, and distribute meeting summaries to participants.• Arrange business travel, reserve accommodations, and assemble clear itineraries and schedules for leaders and team members.• Submit and track expense documentation for management while ensuring records are complete and properly organized.• Manage filing systems, oversee document storage and retrieval, and help keep administrative records accurate and easy to access.• Order and monitor office supplies, assist with special projects, and provide backup support for teammates during absences or peak workloads.• Support office activities by researching historical vendor, event, and membership information that may assist leadership with planning and decision-making.
2026-07-28T00:00:00Z

Legal Practice Assistant (LPA)

Austin, TX
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Legal Practice Assistant (LPA) to support a busy litigation practice. This contract position will run for approximately 2-3 months and requires onsite presence throughout the assignment. The person in this role will provide high-level administrative and litigation support, helping attorneys stay organized, meet court deadlines, and deliver responsive service to clients. Responsibilities: • Coordinate day-to-day administrative and litigation support for attorneys, ensuring deadlines, priorities, and workflow needs are managed efficiently. • Prepare, revise, and organize pleadings, correspondence, case materials, and hearing or trial binders for litigation matters. • Submit court documents through state and federal e-filing systems while maintaining accuracy and compliance with applicable filing rules. • Assist with discovery support, trial preparation, and calendar management to keep matters progressing on schedule. • Open new matters, help initiate conflict checks, and support business intake activities tied to new client engagements. • Enter attorney time and related expenses into billing systems with careful attention to timeliness and accuracy. • Manage billing support tasks such as reviewing prebills, processing edits, distributing invoices, and helping address client-specific billing requirements. • Work closely with billing professionals, attorneys, and administrative staff to ensure invoices and related documentation are completed correctly and delivered on time. • Communicate with internal teams, clients, courts, and outside vendors to coordinate materials, track submissions, and support ongoing case activity. • Provide backup assistance to the broader legal support team as workloads shift and coverage is needed.
2026-07-27T00:00:00Z