5 results for Executive Assistant in Austin, TX

Executive Assistant

Cedar Park, TX
onsite
Permanent
55000 - 67000 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment. Responsibilities: • Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled. • Prepare agendas, reports, and other documentation for city council meetings and other official events. • Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks. • Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready. • Provide office support by handling administrative tasks and maintaining organized records. • Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules. • Collaborate with the mayor and council members to deliver accurate and timely documentation. • Monitor inventory levels and handle asset tracking to ensure smooth operations. • Conduct annual physical inventory reviews and audits to maintain compliance. • Support the senior management team by assisting with additional tasks as required.
2026-04-03T00:00:00Z

Executive Assistant

Austin, TX
onsite
Temporary
35 - 40 USD / Hourly
Our client is seeking a proactive and highly organized Executive Assistant to provide high-level support to senior leadership. This role plays a critical part in keeping executives aligned, calendars running smoothly, and daily operations efficient. The ideal candidate thrives in a fast-paced environment, anticipates needs, and manages competing priorities with discretion and professionalism. Job Responsibilities:<ul><li>Manage and optimize executive calendars to align with business priorities</li><li>Coordinate complex internal and external meetings </li><li>Proactively adjust schedules to accommodate urgent or last-minute changes</li><li>Prepare and distribute meeting agendas, materials, and reminders</li><li>Track action items and follow up to ensure timely completion</li><li>Serve as the primary day-to-day administrative point of contact for senior leaders</li><li>Draft, format, and edit correspondence, reports, and presentations</li><li>Screen calls and manage correspondence to ensure timely communication</li><li>Prepare meeting materials, take notes, and summarize key takeaways</li><li>Support onboarding for new hires, including equipment, system access, and workspace coordination</li><li>Maintain organized digital and physical records</li><li>Coordinate domestic and international travel, including itineraries and accommodations</li><li>Assist with logistics for company events, team offsites, and conferences</li><li>Liaise with vendors and service providers to support seamless execution</li><li>Assist with expense reporting, invoice tracking, and basic financial administration</li><li>Support day-to-day office operations, including supplies, access management, and vendor coordination</li></ul>
2026-03-24T00:00:00Z

Executive Assistant

New Braunfels, TX
onsite
Temporary
36.1 - 41.8 USD / Hourly
Our client is looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This is a contract position based in San Antonio, Texas, offering a dynamic and hybrid work environment. The ideal candidate will possess strong organizational skills and the ability to work independently while managing multiple priorities effectively. Responsibilities:• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.• Utilize Basecamp software to track and manage tasks and projects efficiently.• Act as the primary point of contact for scheduling and administrative inquiries.• Ensure timely communication and follow-ups on behalf of executives.• Maintain confidentiality in handling sensitive information and documents.• Draft, edit, and format correspondence, reports, and presentations as required.• Proactively identify and address administrative needs to optimize workflow.• Collaborate with internal and external stakeholders to ensure smooth operations.
2026-04-04T00:00:00Z

Executive Assistant

Austin, TX
onsite
Temporary
25 - 36 USD / Hourly
Our client is seeking a polished, proactive professional to take ownership of both executive support and overall office operations. This is an excellent opportunity for someone who thrives in a fast‑moving environment, enjoys variety in their day, and can keep an office running smoothly while partnering closely with leadership and staff.The person in this role will serve as the central resource for administrative coordination, employee experience, and executive support - ensuring employees, visitors, and partners receive a seamless, positive experience. Office & Workplace Operations<ul><li>Oversee the daily flow of the office and maintain a welcoming, well‑organized environment.</li><li>Serve as the primary point of contact for employees and visitors, responding to needs promptly and professionally.</li><li>Manage reception duties, facilities coordination, office supplies, equipment, and vendor relationships.</li><li>Handle daily opening and closing routines to ensure all front‑of‑house spaces remain polished throughout the day.</li><li>Organize internal culture initiatives, team activities, and in‑office events.</li><li>Coordinate meeting logistics, including room scheduling, catering, materials, setup, and breakdown.</li><li>Support onboarding by helping new team members acclimate to the office and its processes.</li></ul> Executive & Administrative Support<ul><li>Manage calendars for executives and conference rooms, ensuring accurate scheduling and proactive conflict resolution.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare, track, and submit expenses and timesheets accurately and in a timely manner.</li><li>Share weekly internal communications outlining upcoming meetings, visitors, and office events.</li></ul> Team, People & Functional Support<ul><li>Partner with the People Team to coordinate interview schedules and candidate logistics.</li><li>Support department leaders in planning trainings, recruiting events, company activities, and culture‑building initiatives.</li><li>Assist with internal meetings, office‑wide events, and cross‑team projects.</li><li>Collaborate with various departments on special projects as needed.</li></ul>
2026-04-01T00:00:00Z

Office Services Associate

Austin, TX
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a dedicated Office Services Associate to join our team in Austin, Texas. This contract position offers an opportunity to provide essential back-office support for our clients, focusing on reprographics, mail services, and administrative tasks. The role requires a calm demeanor, strong organizational skills, and excellent communication abilities to ensure seamless operations in a fast-paced environment. Responsibilities: • Perform reprographics and mail services tasks, including document copying, scanning, and distribution. • Maintain accurate logs and records for all office service activities. • Ensure all job tickets are completed correctly and adhere to established workflows. • Troubleshoot basic equipment issues and escalate unresolved problems when needed. • Manage deadlines effectively to meet client expectations and deliver high-quality results. • Load machinery with necessary paper, toner, and supplies to ensure continuous operation. • Conduct quality assurance checks on completed work to ensure accuracy and compliance. • Provide outstanding customer service while interacting with clients and team members. • Prioritize tasks and workflows to optimize efficiency in daily operations. • Handle sensitive and confidential documents with care and discretion.
2026-03-23T00:00:00Z