3 results for Administrative Coordinator in Austin, TX

Workplace Coordinator

Austin, TX
onsite
Temporary
21.5 - 24.5 USD / Hourly
We are looking for a dependable and organized Part-Time Workplace Coordinator to oversee the daily operations and maintenance of our office in Austin, Texas. This contract position involves creating a welcoming and functional workspace for employees and visitors, as well as supporting company events and meetings. The role requires approximately 15-20 hours per week, with flexibility to adapt to site needs, and may extend up to 30 hours weekly. Responsibilities:• Ensure the cleanliness and upkeep of office spaces, including wiping surfaces, tidying common areas, and managing trash disposal.• Maintain kitchen and break areas by stocking supplies, preparing beverages, and managing dishwashing tasks.• Monitor office inventory levels and coordinate the ordering and replenishment of supplies, snacks, and cleaning products.• Provide an attentive and friendly reception for visitors, vendors, and new hires, assisting with sign-in procedures and guest directions.• Oversee access management by distributing employee badges, managing key cards, and facilitating contract access for contractors or visitors.• Coordinate parking permits and assignments for both employees and visitors.• Assist with planning and logistics for internal events such as team lunches, holiday celebrations, and milestone gatherings.• Arrange catering services for meetings and events, ensuring timely setup and cleanup.• Prepare meeting rooms and event spaces, including furniture placement, A/V equipment setup, and supply management.• Manage mail and shipments by sorting incoming items and preparing outgoing packages for courier pickup.
2026-03-23T00:00:00Z

Project Coordinator

Del Valle, TX
onsite
Temporary
30 - 36 USD / Hourly
Position Overview The Project Coordination Specialist plays a key role in supporting the Area Project Manager with the organization, coordination, and administration of construction projects from initial planning through project completion.Primary Responsibilities Duties may include, but are not limited to, the following activities:<ul><li>Provide administrative and project coordination support during all phases of construction projects.</li><li>Assist in preparing and maintaining project schedules, financial tracking, scope documentation, and contract records.</li><li>Support the development and management of project budgets and monitor expenditures throughout the project lifecycle.</li><li>Coordinate the preparation of RFIs, submittals, project documentation, and other technical materials required for construction activities.</li><li>Evaluate project requirements and assist in sourcing subcontractors by requesting bids, reviewing proposals, and helping determine appropriate selections.</li><li>Monitor project progress by documenting issues, communicating updates to stakeholders, and helping facilitate timely resolution.</li><li>Review construction drawings, technical plans, and project specifications to ensure alignment with project requirements.</li><li>Compile detailed material lists and quantity estimates needed for project execution.</li><li>Work with the purchasing team to procure equipment and materials and coordinate delivery timelines.</li><li>Ensure required permits and regulatory approvals are obtained prior to project execution.</li><li>Support the preparation and administration of project change orders and track their impact on scope, schedule, and budget.</li><li>Maintain records related to project costs, completed work, and stored materials for reporting and billing purposes.</li><li>Assist with subcontractor payment documentation and approval processes.</li><li>Organize and maintain digital and physical project records to ensure documentation is accurate and accessible.</li><li>Collaborate with field supervisors and superintendents to support project timelines and budget targets.</li><li>Conduct occasional site visits to assist with coordination efforts, progress monitoring, and issue resolution.</li><li>Participate in project closeout processes, including documentation review and final reporting.</li><li>Coordinate the setup and connection of required utilities for assigned projects, including applications and scheduling with service providers.</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary
25 - 28 USD / Hourly
Our client is in need of an Administrative Assistant in Austin Texas, 78726 area. The Administrative Assistant will provide administrative support to a construction site project-based team.Responsibilities:•Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.•Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.•Daily management of project calendar, meeting schedule, and project contacts.•Process expense reports for Project Executive and/or Manager. •Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.•Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).•Create and maintain project organizational and seating charts.•Coordinate travel reservations, business accommodations, itineraries, and agendas.•Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.•Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.•Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.•In collaboration with Project Manager, establish and maintain protocols for project site visitors.•Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.•Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.•Conduct project specific orientation and transitions for project staff.•Maintain organized project filing system and coordinate document retrieval schedules.•Order supplies to support project office needs.•Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.•Assist with special projects and coordinate events.•Other activities, duties, and responsibilities assigned.
2026-03-24T00:00:00Z