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5 results for Account Coordinator in Austin, TX

Accounts Payable Specialist

Austin, TX
onsite
Permanent / Full Time
54000 - 80000 USD / Yearly
We are looking for an Accounts Payable Specialist to join a detail-oriented services organization in Austin, Texas. This role is ideal for someone who thrives in a high-volume environment, brings strong accuracy to financial processing, and can manage multiple priorities with confidence. The position supports day-to-day payable operations while helping maintain organized records, timely disbursements, and reliable financial reporting. Responsibilities: • Handle incoming invoices, employee reimbursements, and payment requests by reviewing documentation for accuracy, coding, and approval compliance before entry. • Prepare and execute scheduled payment cycles to ensure vendors and other payees are compensated on time and according to company procedures. • Support the monthly accounts payable close by reconciling activity, resolving outstanding items, and helping maintain accurate financial records. • Organize and maintain payable documentation, including vendor files and insurance certificate records for labor-related suppliers. • Partner with external auditors during annual reviews by gathering requested records, answering questions, and providing accounts payable support. • Administer 1099 reporting processes by maintaining accurate vendor tax information and assisting with year-end filing requirements. • Perform high-volume data entry, document management, and general administrative support related to accounts payable operations. • Contribute to additional finance and operational tasks as needed to support departmental objectives and broader business priorities.
2026-08-24T00:00:00Z

Accounting Manager

Austin, TX
onsite
Temporary / Contract
45 - 45.16 USD / Hourly
We are looking for an Accounting Manager to oversee day-to-day accounting operations for a long-term contract opportunity based in Austin, Texas. This role is ideal for a hands-on accounting specialist who can independently manage core financial activities, maintain accurate records, and support timely reporting across multiple functions. The position will play a key part in keeping payroll, payables, receivables, reconciliations, and month-end activities running smoothly while ensuring compliance with applicable accounting and tax requirements. Responsibilities: • Oversee end-to-end accounting activities in QuickBooks, including maintaining the general ledger, recording journal entries, and keeping financial data accurate and current. • Handle supplier invoices and outgoing payments while also issuing customer billings and monitoring incoming receivables with a strong focus on timeliness and accuracy. • Administer payroll for approximately 19 employees within QuickBooks, ensuring wages are processed correctly according to the established payroll calendar. • Prepare payroll tax calculations, submit required federal, state, and local payments, and complete related filings within mandated deadlines. • Support the monthly close process by preparing accruals, reserves, and other adjusting entries needed for complete and reliable financial reporting. • Reconcile bank accounts and balance sheet accounts on a routine basis, investigating discrepancies and resolving issues promptly. • Produce monthly financial summaries and management reporting for leadership, providing clear visibility into accounting results and key trends. • Ensure accounting practices remain aligned with U.S. regulatory requirements and internal financial policies throughout the engagement. • Assist with accounting data review, process documentation, and validation activities connected to the transition from QuickBooks to Oracle in coordination with finance and systems stakeholders.
2026-09-11T00:00:00Z

Accounting Manager

Seguin, TX
onsite
Permanent / Full Time
115000 - 120000 USD / Yearly
We are looking for an experienced Accounting Manager to lead core accounting operations in Texas. This position will guide general ledger activities, support recurring close cycles, and help maintain accurate financial reporting across multiple entities. The role also partners with internal teams and auditors to strengthen compliance, improve processes, and uphold sound accounting practices. Responsibilities: • Direct the daily work of general ledger and accountants, providing oversight, coaching, and review of accounting activities. • Coordinate month-end, quarter-end, and year-end close activities to ensure timely and accurate reporting. • Prepare and maintain balance sheet support schedules, including quarterly roll-forward analyses. • Review and approve journal entries, account reconciliations, and bank activity postings to maintain ledger accuracy. • Oversee bank reconciliations and shared accounting services work while prioritizing team deliverables and special projects. • Compile trial balances for multiple locations, including the review of intercompany transactions and related balances. • Research applicable accounting guidance and apply proper treatment to transactions in accordance with company standards and relevant requirements. • Support annual and periodic audit activity by organizing documentation, responding to requests, and collaborating with external auditors. • Develop and refine internal controls, accounting procedures, and process improvements to enhance efficiency and compliance. • Mentor accounting team members to build technical capability, reinforce policy adherence, and support continued growth.
2026-09-11T00:00:00Z

Accounts Payable Clerk

Austin, TX
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for an Accounts Payable Clerk to support daily payment processing and payroll-related administrative work for a Long-term Contract position in Austin, Texas. This role is ideal for someone who is highly organized, comfortable handling detailed data entry, and able to manage both invoice workflows and weekly check processing with accuracy. The position works across accounts payable, vendor records, and project setup activities while helping maintain complete financial documentation and timely communication with employees and vendors. Responsibilities: • Enter weekly timesheet information into the payroll system and confirm that leave requests are properly supported before processing pay-related records. • Prepare and share monthly balances for employee vacation and sick leave so staff have current accrual information. • Collect and track vendor compliance documents, including tax forms and insurance certificates, for new suppliers and for records that are due to expire. • Coordinate with accounts receivable and project leadership to establish new client and project records in JobPower, ensuring each project identifier is unique and correctly assigned. • Review incoming invoices, route project-related charges for coding approval, and enter approved transactions into the accounting system. • Process recurring office expenses directly, and follow up as needed to obtain coding or authorization for employee-related reimbursements before entry. • Produce weekly accounts payable and payroll checks, assemble supporting backup for review, and handle occasional urgent check requests when necessary. • Organize signed checks for mailing or office pickup, scan payment support for digital records, and maintain paper files in an orderly manner. • Record electronic payments and bank transfer activity manually in JobPower so transactions are reflected accurately in the general ledger. • Maintain sequential general ledger documentation and communicate with vendors or employees to resolve questions related to invoices, timesheets, or account coding.
2026-09-15T00:00:00Z

Accounting Specialist

Austin, TX
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Specialist to support daily financial operations in Austin, Texas. This role will manage a broad mix of payables, receivables, account reconciliation, and administrative accounting activities across multiple properties and business functions. The ideal candidate brings strong accuracy, sound judgment, and the ability to stay organized while handling time-sensitive transactions and records. Responsibilities: • Manage the full cycle of vendor invoice handling, including review, entry, and preparation for payment. • Confirm payment activity for accuracy and completeness while resolving discrepancies in a timely manner. • Reconcile accounts payable statements and maintain balanced, well-documented records. • Organize annual property inspection logistics with city representatives, lenders, and insurance partners. • Prepare and process bank deposits, account transfers, and related cash activity entries. • Coordinate travel arrangements and complete employee expense reimbursement processing. • Record incoming and outgoing invoices, monitor payment status, and support accurate ledger updates. • Track property checking account activity, process deposit reimbursements, and issue tenant billings on schedule. • Maintain compliance documentation for W-9 and 1099 records while assisting with reporting and special projects as needed.
2026-09-14T00:00:00Z