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4 results for Office Services Specialist in Aurora, CO

Office Manager

Denver, CO
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Robert Half is partnering with a boutique, relationship-driven financial services firm in Denver to hire an experienced Office Manager / Administrative Assistant. This is an excellent opportunity for a polished administrative professional who enjoys working in a small office environment and thrives in a highly collaborative, client-focused setting. This position supports the owner/founder directly and plays a critical role in day-to-day office operations, client service, scheduling, administrative coordination, and overall office management. The ideal candidate will bring prior experience from the investment advisory, wealth management, insurance, or broader financial services industry and be comfortable wearing multiple hats in a small business environment. Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative functions</li><li>Support client communications, scheduling, and service requests</li><li>Coordinate calendars, meetings, documentation, and reporting</li><li>Assist with operational and compliance-related administrative tasks</li><li>Maintain organized records, files, and office systems</li><li>Provide high-level administrative support to ownership and leadership</li><li>Help create a professional, welcoming, and highly organized office environment</li></ul> Qualifications:<ul><li>3+ years of experience in an Office Manager, Administrative Assistant, or similar role</li><li>REQUIRED: Prior experience within investment advisory, wealth management, insurance, or financial services</li><li>Stable work history with demonstrated tenure in prior positions</li><li>Strong organizational skills, professionalism, and attention to detail</li><li>Ability to work independently in a small office setting</li><li>Positive attitude and enthusiasm for supporting a close-knit team environment</li></ul> Preferred Qualifications:<ul><li>Series 7 and/or Series 66 licenses</li><li>Candidates without licenses should be open to obtaining them in the future</li></ul> Compensation & Benefits:<ul><li>Competitive compensation package</li><li>Medical, dental, and health benefits</li><li>PTO and retirement plan</li><li>Additional benefits details to be provided during the interview process</li></ul> Please contact Chuck Bustos with Robert Half at 303-931-4005 (phone/text) for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")
2026-06-26T00:00:00Z

Legal Operations Specialist – Legal Support

Centennial, CO
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a detail-oriented Legal Operations Specialist to support the performance and continuous improvement of the firm’s legal technology environment in SE Denver. This position combines legal support knowledge with systems administration and operational problem-solving, with a strong focus on Filevine and related tools. The person in this role will partner with attorneys, firm leadership, and technical teams to strengthen workflows, improve user adoption, and help the organization deliver efficient client service. For immediate consideration, please send your resume to amy.thomas@roberthalf[dot][com]. Responsibilities:• Oversee the day-to-day administration of the Filevine platform, including configuration settings, user roles, permissions, and data governance practices.• Build and refine workflows, custom fields, templates, task structures, and deadline tracking processes to support consistent legal operations across the firm.• Coordinate account provisioning, licensing, onboarding, and offboarding activities to maintain accurate access and reliable system records.• Work with external vendors and technical partners to troubleshoot system issues, support integrations, and assess new tools that align with business needs.• Monitor platform updates and feature releases, then guide implementation planning and user readiness for enhancements.• Review existing operational processes, identify inefficiencies, and recommend practical technology-driven improvements that increase effectiveness.• Lead training sessions for attorneys and staff, creating clear documentation, reference materials, and self-service resources to support ongoing learning.• Act as a primary support contact for system users, resolving questions promptly and escalating more complex issues when needed.• Support firm-wide technology rollouts and adoption efforts related to legal systems and workflow changes.• Collaborate with practice leaders and the IT Director to align platform capabilities with operational priorities and service expectations.
2026-06-09T00:00:00Z

Accounting Specialist

Denver, CO
onsite
Temporary / Contract
33.25 - 36 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day payables and receivables operations for a Contract position based in Denver, Colorado. This role is ideal for someone who is comfortable working on site, enjoys balancing multiple priorities, and can maintain accuracy in a fast-moving accounting environment. The selected candidate will handle transaction processing, account review, and payment coordination while helping keep financial records organized and up to date. Responsibilities: • Process incoming funds each day and apply payments accurately across bank activity, credit cards, wire transfers, and checks. • Post retainer, settlement, and other client-related transactions to the appropriate trust or customer accounts with close attention to detail. • Review account activity, resolve payment discrepancies, and support follow-up efforts on overdue balances when needed. • Examine invoices and employee expense submissions for completeness, accuracy, and proper approval before payment. • Coordinate vendor payment activity, including setting up new suppliers, collecting required documentation, and maintaining vendor records. • Investigate vendor statements, track outstanding items, and ensure timely resolution of billing questions or inconsistencies. • Manage petty cash activity, prepare scheduled check runs, and reconcile company credit card transactions. • Record client costs and other expenses promptly, calculate applicable sales tax, and assist with additional accounting tasks as assigned.
2026-06-24T00:00:00Z

Legal Operations Manager – Paralegal

Denver, CO
onsite
Permanent / Full Time
140000 - 170000 USD / Yearly
Legal Operations & Paralegal Director A well-established law firm is seeking a senior legal operations professional to oversee its paralegal function and drive operational excellence across multiple practice areas. This position combines team leadership, resource management, process improvement, and strategic planning to support attorneys and enhance client service. Key Responsibilities Lead the recruitment, onboarding, supervision, and career development of a large paralegal team.Manage staffing, workflow distribution, and resource planning to ensure efficient support across legal matters.Develop and implement training programs, performance standards, and best practices.Analyze utilization, productivity, and financial metrics to improve efficiency and profitability.Partner with firm leadership on budgeting, compensation planning, and workforce strategy.Identify and implement technology solutions, automation tools, and process improvements to streamline operations.Oversee timekeeping, policy compliance, and coverage planning while fostering collaboration across departments.Qualifications Bachelor’s degree or equivalent professional experience; paralegal certification or advanced legal education is a plus.10+ years of experience as a paralegal or legal operations professional, including 5+ years in a leadership or management role within a law firm or comparable legal environment.Demonstrated success managing legal support teams and improving operational performance.Strong understanding of litigation and transactional workflows, legal technology, and project management principles.Excellent leadership, analytical, organizational, and interpersonal skills with the ability to influence stakeholders at all levels.The firm offers an excellent pay, bonus, and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-06-19T00:00:00Z