Position Summary<br><br>The Accounts Receivable Specialist oversees all aspects of accounts receivable workflows, including timely and accurate application of cash, account reconciliations, credit handling, and collection activities. This position requires strong communication, analytical, and organizational abilities to maintain efficient AR processes and foster effective cooperation with both internal teams and external contacts.<br><br>Key Responsibilities<br><br>Payment Processing and Account Updates<br><br>Apply incoming payments and record daily receipts for designated accounts with a high degree of accuracy and timeliness.<br>Create and post manual payment entries as required.<br>Reconcile customer account activity, promptly identifying and addressing discrepancies or posting errors.<br>Dispute Resolution and Account Adjustments<br><br>Partner with cross-functional teams, including contract administration and rebate analysts, to research and resolve AR issues with vendors or customers.<br>Investigate and resolve deductions, credits, debits, and other billing inconsistencies.<br>Track outstanding AR balances by supplier or customer, ensuring disputes and exceptions are resolved efficiently.<br>Collections and AR Reporting<br><br>Initiate follow-up strategies for overdue accounts, using email and phone communication to recover outstanding balances.<br>Maintain and analyze a weekly aging report to monitor delinquent invoices, documenting collection efforts and resolutions.<br>Supply trade references upon request and keep comprehensive records supporting all AR-related transactions.<br>Team Support and Communication<br><br>Provide support coverage for other AR associates as needed.<br>Manage remittance information received through the shared AR email inbox.<br>Update the AR supervisor regarding unresolved issues, escalating matters when appropriate.<br>Other Functions<br><br>Adhere to established procedures to achieve accuracy and productivity targets.<br>Assist in uploading supporting documents into the document management system.<br>Supervision<br><br>Reports to: Accounts Receivable Manager or equivalent role.<br>Interaction<br><br>Internal: Collaborate with professionals in finance, sales, and category management; occasional contact with other departments.<br>External: Communicate with customers, suppliers, and business partners as necessary.<br>Additional Duties<br><br>Participate in special projects and departmental initiatives as assigned.<br>Qualifications<br><br>Associate or bachelor’s degree, or equivalent combination of education and work experience.<br>Preferably five or more years’ experience in accounts receivable roles.<br>Familiarity with Microsoft Dynamics 365 (or similar large-scale ERP software).<br>Skilled in Microsoft Office applications (Excel, Word, Outlook).<br>Strong attention to detail, follow-up, and organizational skills.<br>Excellent verbal and written communication and customer service capabilities.
We are looking for an experienced Accounting Manager to join our team on a contract basis. This role is based in Smyrna, Georgia, and offers an excellent opportunity to manage key financial processes and ensure accurate reporting. The ideal candidate will have a strong grasp of accounting principles and be adept at handling month-end close duties, reconciliations, and audits.<br><br>Responsibilities:<br>• Oversee month-end close procedures, ensuring timely and accurate completion.<br>• Manage and maintain the general ledger, ensuring all entries are properly recorded.<br>• Prepare and review financial statements to ensure compliance with auditing standards.<br>• Conduct account reconciliations to verify accuracy and resolve discrepancies.<br>• Process journal entries and ensure proper documentation.<br>• Handle sales and use tax filings and compliance.<br>• Utilize Sage 100 and Acumatica systems for accounting tasks and reporting.<br>• Collaborate with auditors during financial statement audits.<br>• Generate detailed reports using Microsoft Excel to support financial analysis.<br>• Identify and implement improvements in accounting processes to enhance efficiency.
