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38 results for Office Admin in Ashburn, VA

Administrative Coordinator

Hyattsville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is seeking a highly organized and proactive Administrative Coordinator to support day-to-day office operations and ensure administrative processes run smoothly. This role is responsible for coordinating schedules, managing communications, maintaining records, and providing general support to internal teams and leadership. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-06-09T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and help ensure the team runs efficiently. This role will manage administrative tasks, coordinate schedules, maintain records, assist with communications, and provide general support across departments. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-06-09T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 35 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-05-28T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-06-12T00:00:00Z

Executive Assistant

Pikesville, MD
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for leadership within an education-focused environment. This contract position requires a highly organized, detail-oriented individual who can manage competing priorities, maintain smooth daily operations, and handle sensitive matters with discretion. The ideal candidate will bring strong coordination skills, sound judgment, and the ability to support executive activity with efficiency and discretion. Responsibilities: • Manage complex executive calendars, schedule appointments, and resolve conflicts to keep leadership priorities on track. • Arrange business travel, including transportation, lodging, and itinerary planning, while ensuring all details are accurate and timely. • Coordinate meetings for executives by preparing schedules, confirming attendance, and organizing logistics for internal and external participants. • Support day-to-day administrative operations by tracking action items, handling correspondence, and maintaining organized records. • Prepare materials for executive discussions, including agendas, presentations, and follow-up documentation when needed. • Serve as a reliable point of contact for leadership, responding to requests promptly and communicating effectively. • Assist with special projects and administrative initiatives that help improve efficiency across executive functions.
2026-06-10T00:00:00Z

Executive Assistant

Rockville, MD
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. <ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality</li><li>Prepare reports, presentations, and correspondence on behalf of executives</li><li>Assist with sales-related support activities such as tracking communications, coordinating materials, and supporting client outreach efforts</li><li>Manage and prioritize incoming requests, ensuring timely follow-up and execution</li><li>Take initiative on projects and provide support across departments as needed</li></ul>
2026-05-28T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership for an insurance organization in Falls Church, Virginia. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate with confidence, and maintain an effective presence in a fast-paced office environment. The role requires excellent judgment, strong attention to detail, and the ability to prepare executive-level materials with accuracy and care. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments. • Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur. • Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review. • Record key discussion points during meetings and produce clear, organized notes and follow-up items. • Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders. • Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word. • Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution. • Maintain a high standard of discretion and accuracy in all interactions and deliverables.
2026-06-12T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Administrative & Executive Support<ul><li>Manage schedules, calendars, and day-to-day coordination for leadership</li><li>Organize and maintain electronic and physical records</li><li>Handle incoming/outgoing correspondence and respond to inquiries</li><li>Liaise with vendors and monitor third-party reporting</li><li>Oversee office operations, including equipment upkeep and supply management</li><li>Track insurance documentation and real estate tax payments</li></ul>Financial & Accounting Support<ul><li>Assist with invoice processing and payment coordination (checks and wires)</li><li>Support account research and basic reconciliations</li><li>Contribute to year-end activities, including compiling financial data and 1099 preparation</li><li>Provide ad hoc administrative and accounting support as needed</li></ul>Project & Business Support<ul><li>Prepare presentations and materials for leadership and board meetings</li><li>Conduct research to support business initiatives and decision-making</li><li>Track commissions and other key financial items</li><li>Assist with special projects and cross-functional tasks</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Herndon, VA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-level executives by managing calendars, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day administrative operations. The ideal candidate is detail-oriented, adaptable, and skilled at managing multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Manage complex calendars, appointments, and travel arrangements</li><li>Coordinate internal and external meetings, including agendas and meeting materials</li><li>Prepare reports, presentations, correspondence, and other documents</li><li>Screen calls and emails, responding or escalating as appropriate</li><li>Maintain confidential records and sensitive information with discretion</li><li>Track deadlines, follow up on action items, and support project coordination</li><li>Serve as a liaison between executives, clients, and internal teams</li><li>Support expense reporting, invoice processing, and other administrative tasks</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing correspondence and reports, and handling confidential information with professionalism and discretion. This position is onsite Monday to Friday. Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, and reports</li><li>Screen calls, emails, and correspondence on behalf of executives</li><li>Organize meetings, take notes, and track follow-up items</li><li>Maintain confidential files and sensitive business information</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Rockville, MD
onsite
Permanent / Full Time
100000 - 121000 USD / Yearly
Executive Assistant ~Financial Services Firm Bethesda, MD $120k hybrid schedule, great benefits, career growth, plus bonuses My client is a financial services firm located in the Bethesda, MD area with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officer and Chief Financial Officer. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will, manage the calendar, travel arrangements, answer phones, run errands, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting high-net worth individuals or a family and must have the utmost understanding of confidentiality. The Executive Assistant will be responsible for the following duties: Responsibilities:• Support executives with a blend of administrative and personal assistance to help daily operations run smoothly.• Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries.• Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately.• Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects.• Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools.• Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities.• Maintain organized records and provide dependable follow-through on both routine and confidential matters. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-06T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for an Executive Assistant to provide high-level operational and administrative support to senior leadership in Washington, District of Columbia. This role works closely with legal, governance, and human resources stakeholders to keep priorities organized, meetings well managed, and critical follow-up moving forward. The ideal candidate is highly organized, discreet, and comfortable handling sensitive information while coordinating multiple activities at once. Responsibilities:• Manage complex schedules for senior leaders, arranging appointments, resolving conflicts, and ensuring priorities are reflected accurately on the calendar.• Organize meetings and travel plans from start to finish, including logistics, materials, itineraries, and related expense documentation.• Review incoming messages and requests, determine urgency, and respond or route items appropriately while maintaining a thoughtful and accurate tone.• Support department-wide initiatives by coordinating timelines, monitoring progress, and helping teams stay aligned on deliverables.• Build and maintain tracking tools, status reports, and shared resources that improve visibility into tasks, deadlines, and responsibilities.• Prepare, edit, file, and maintain legal, governance, human resources, and compliance records with a strong focus on accuracy and organization.• Assist with board and committee administration by scheduling sessions, assembling meeting materials, and following up on next steps.• Capture meeting notes, prepare agendas, and monitor action items to help ensure decisions and commitments are carried through.• Serve as a central point of coordination among executives, internal teams, and external stakeholders to support clear and timely communication.• Contribute to daily office operations and provide assistance on special assignments that advance departmental and organizational objectives. Interested candidates in this Executive Assistant role and other fulltime opportunities across the DC metro area, please send our resume to Justin Decker via LinkedIn
2026-06-11T00:00:00Z

Part Time Administrative Assistant

Herndon, VA
remote
Temporary / Contract
24 - 26.4 USD / Hourly
We are looking for a Full-Time Administrative Assistant to provide high-level support to senior leadership in Reston, Virginia. This Long-term Contract position is ideal for an organized, detail-oriented individual who can manage multiple priorities while working 40 hours per week, Monday through Friday. This position is hybrid primarily onsite. The role requires strong administrative judgment, effective communication, and the ability to work effectively with a personal computer and reliable high-speed internet. Responsibilities:• Provide day-to-day administrative support to senior executives, including HR and engineering leadership, while maintaining discretion.• Organize complex calendars, schedule meetings, and help ensure leaders are prepared for upcoming priorities and commitments.• Arrange business travel logistics and confirm itineraries, accommodations, and related details as needed.• Prepare, review, and submit expense reports with accuracy and timely follow-through.• Coordinate with external vendors to support services, meetings, and ongoing administrative needs.• Assist with planning and executing events by managing logistics, communications, and scheduling details.• Create, update, and format documents, presentations, spreadsheets, and correspondence using Microsoft Office applications.• Handle general administrative tasks such as data entry, call support, record maintenance, and follow-up on outstanding items.
2026-06-12T00:00:00Z