8 results for Administrative Assistant in Alvin, TX

Administrative Assistant

Houston, TX
onsite
Temporary
18 - 20 USD / Hourly
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics. Responsibilities: • Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals. • Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks. • Develop and implement procedures for effective program administration. • Monitor program expenditures and ensure adherence to budgetary constraints. • Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed. • Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals. • Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals. • Ensure compliance with policies, procedures, and conflict of interest regulations. • Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight. • Perform additional duties as assigned to support program success.
2026-03-20T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary
20 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This contract position offers an exciting opportunity to contribute to the smooth operations. The ideal candidate will have a proactive approach to managing tasks and coordinating with various stakeholders. Responsibilities:• Organize and maintain calendars, ensuring appointments and deadlines are effectively managed.• Coordinate with brokers, vendors, bankers, and other professionals to facilitate seamless communication and operations.• Search for and compile information on new real estate listings.• Handle real estate documentation with precision and attention to detail.• Assist with moving coordination involving multiple storage facilities and properties.• Perform errands as needed to support office and property-related tasks.• Execute administrative duties typical of a real estate office, ensuring efficiency and accuracy in all tasks.
2026-03-27T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent
55000 - 72800 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-03-18T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary
30 - 33 USD / Hourly
The Executive Assistant provides high-level administrative and organizational support to attorneys and senior management in a law firm. With a foundation in Marketing, this role not only facilitates efficient daily operations but also assists in client relations, firm branding, and digital communication initiatives.Responsibilities:<ul><li>Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials for attorneys and senior staff.</li><li>Prepare, proofread, and edit correspondence, presentations, and legal documents.</li><li>Maintain client files and ensure confidentiality of sensitive information.</li><li>Support billing, invoicing, and time management processes for attorneys.</li><li>Organize firm events, seminars, and networking activities, leveraging marketing expertise.</li><li>Assist with internal and external communications, including newsletters, social media posts, or website updates.</li><li>Liaise between clients, external partners, and firm management to ensure seamless communication.</li><li>Conduct market research and compile reports to support business development and marketing strategies.</li><li>Support the firm’s branding and public relations initiatives in collaboration with marketing staff.</li><li>Manage travel arrangements and expense reporting.</li><li>Implement office procedures to promote efficiency and a positive firm culture.</li></ul>
2026-03-26T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-03-13T00:00:00Z

Office Assistant

Houston, TX
onsite
Contract / Temporary to Hire
14 - 17 USD / Hourly
We are looking for a highly organized and detail-oriented Office Assistant to join our team in Houston, Texas. This Contract to permanent position requires a detail-oriented and personable individual who can manage administrative tasks efficiently while maintaining a compassionate and positive attitude. The ideal candidate will excel at providing accurate information to both internal and external stakeholders and offer support to Human Resources and Management as needed. Responsibilities: • Manage daily office operations, ensuring all administrative tasks are completed accurately and efficiently. • Handle complaints and inquiries with empathy and a focus on detail, providing timely and accurate information to customers and team members. • Assist Human Resources and Management with administrative support, including documentation and correspondence. • Coordinate and maintain office supplies, ensuring resources are available when needed. • Process billing functions and maintain accurate financial records. • Prepare and edit documents using Microsoft Office Suite applications, including Word, Excel, and Outlook. • Organize and manage correspondence, ensuring timely communication internally and externally. • Support clerical duties such as filing, scheduling, and data entry. • Utilize time management tools to prioritize and complete tasks effectively. • Maintain a welcoming and detail-oriented environment for clients and employees.
2026-03-27T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Houston, Texas. In this role, you will be the first point of contact for visitors and clients, ensuring smooth communication and efficient administration. This position offers an excellent opportunity to contribute to a dynamic environment while showcasing your communication and multitasking skills. Responsibilities: • Greet visitors and clients warmly, directing them to the appropriate personnel or departments. • Answer and manage multi-line phone systems, transferring calls effectively and handling inquiries with care. • Sort and distribute incoming mail and deliveries promptly. • Maintain confidentiality while handling sensitive documents and information. • Coordinate with managers and clients to address any job-related or deadline issues. • Perform additional administrative projects and tasks as assigned. • Operate switchboard systems efficiently, ensuring smooth call management. • Collaborate with team members to ensure seamless office operations. • Provide general support to office staff, including scheduling and document preparation.
2026-03-23T00:00:00Z

Paralegal

Houston, TX
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for an experienced Litigation Paralegal to support a dynamic legal team specializing in defense litigation in Houston, Texas. This role requires a detail-oriented individual with extensive knowledge of civil trials, appeals, and arbitration processes, along with a strong ability to manage diverse litigation tasks. The successful candidate will exhibit exceptional organizational skills and technical proficiency to ensure effective case management from start to finish. Responsibilities: • Handle all stages of litigation, including pre-litigation investigations, drafting pleadings, discovery, motions, trial preparation, and post-trial procedures. • Prepare and review legal documents such as subpoenas, motions, discovery responses, and correspondence while adhering to federal and state court regulations. • Organize and manage document production, coding, and indexing in both electronic and physical formats. • Maintain up-to-date case calendars, monitor deadlines, and coordinate court appearances and filings. • Coordinate depositions, witness preparation, exhibits, and trial binders to ensure seamless trial logistics. • Conduct legal research, perform cite-checking, and analyze data using legal databases. • Communicate effectively with attorneys, clients, court personnel, and third-party vendors to facilitate case progress. • Compile trial materials, demonstrative exhibits, and witness lists to support court proceedings. • Assist with settlement documentation, appellate filings, and post-trial activities. • Ensure compliance with firm policies regarding document retention and confidentiality while maintaining accurate case files.
2026-03-20T00:00:00Z