13 Results for Workplace Coordinator Jobs in Allentown, PA

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Human Resources (HR) Coordinator

Blue Bell, PA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support key employee and candidate processes for an engineering organization in Pennsylvania. This Long-term Contract position blends HR administration, onboarding coordination, reporting, and candidate-facing support in a hybrid work environment. The ideal candidate brings strong attention to detail, clear communication skills, and hands-on experience with HR systems and data tracking. Responsibilities:• Coordinate onboarding activities for new hires, ensuring required documentation, pre-employment steps, and start-date readiness are completed accurately and on time.• Manage background screening and clearance-related tasks while maintaining compliance with hiring policies and established procedures.• Serve as an initial HR point of contact for candidates, providing timely updates and a thorough experience throughout the hiring and onboarding process.• Prepare and maintain HR reports, dashboards, and analytics to support operational tracking and workforce decisions.• Assist with time reporting processes by reviewing entries, resolving discrepancies, and helping ensure accurate records.• Maintain employee and candidate information within HR systems, supporting data integrity across platforms such as Oracle, iCIMS, and related tools.• Support recruiting and HR operations workflows by coordinating documentation, process steps, and follow-up communication with internal stakeholders.• Contribute to HRIS-related activities, including support for system updates or process changes when needed.
2026-10-14T00:00:00Z

Office Coordinator

Allentown, PA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines. Responsibilities:<ul><li>• Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.</li><li>• Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.</li><li>• Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.</li><li>• Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.</li><li>• Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.</li><li>• Support colleagues during high-volume periods or urgent situations to help keep workflows on track.</li><li>• Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.</li><li>• Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.</li><li>• Safeguard sensitive financial and business information by handling records with discretion and confidentiality.</li><li>• Complete additional tasks assigned by leadership to support department goals and operational needs.</li></ul>
2026-10-13T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-09-25T00:00:00Z

Administrative Coordinator

Phillipsburg, NJ
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half is seeking an Administrative Coordinator to support day-to-day service operations through case management, occupancy coordination, compliance support, and customer service. This role is responsible for a broad range of administrative and client-facing duties that help ensure efficient operations, accurate recordkeeping, and a positive experience for residents, applicants, and community partners. The ideal candidate will be comfortable working independently, managing a diverse caseload, and providing cross-functional support as needed. Success in this position requires strong customer service skills, attention to detail, and the ability to interpret and apply organizational policies, procedures, and applicable regulations. Key Responsibilities<ul><li>Manage a caseload from intake through ongoing residency and move-out. </li><li>Complete intake, annual reviews, and updates within required timelines. </li><li>Prepare leases, agreements, notices, and related documentation. </li><li>Maintain accurate electronic and paper records. </li><li>Respond promptly and professionally to inquiries from residents, applicants, and community partners. </li><li>Clearly explain policies, procedures, and documentation requirements. </li><li>Support team operations by providing coverage during absences or busy periods. </li><li>Assist with special projects and department initiatives as needed. Handle confidential and sensitive information with discretion. </li><li>Work effectively with individuals from diverse backgrounds. </li><li>Participate in meetings, training, and detail oriented development. </li><li>Perform other related duties as assigned</li></ul>
2026-10-06T00:00:00Z

Logistics Coordinator

Mount Olive, NJ
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Logistics Coordinator to support commercial operations and customer account activities for a manufacturing environment in Mount Olive, New Jersey. This Long-term Contract position focuses on coordinating order flow, shipment activity, return processing, and account updates while helping maintain responsive service for customers. The ideal candidate brings strong logistics knowledge, attention to detail, and the ability to manage domestic and international shipping tasks in a fast-paced setting. Responsibilities:• Coordinate the full lifecycle of customer orders, from quotation support and order entry through processing and shipment follow-up.• Manage shipping activities to help ensure products move accurately and on schedule across domestic and international destinations.• Process return authorizations and related documentation while partnering with internal teams to resolve customer issues efficiently.• Maintain customer account records by updating key information, verifying order details, and supporting ongoing account administration.• Work closely with commercial operations and service teams to monitor order status, address exceptions, and improve communication with customers.• Prepare and review shipping paperwork, customs-related documents, and other records needed for international distribution.• Track logistics activity and help resolve delivery, documentation, or fulfillment discrepancies in a timely manner.
2026-10-06T00:00:00Z

Accounting Coordinator

Pennsauken, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We have partnered with a Southern New Jersey distributor on their search for a detail-oriented Accounting Coordinator with proven bookkeeping abilities. This position will assist with accounts payable and receivable, data entry, reconciliations, financial reporting, and maintaining accurate financial documentation. The ideal Accounting Coordinator should be organized, dependable, and able to manage a high volume of information while maintaining a high level of accuracy. Responsibilities:· Manage incoming and outgoing financial transactions by recording invoices, monitoring payment activity, and helping keep receivables and payables current.· Update purchasing, sales, and inventory information in company systems with a high degree of accuracy to support day-to-day operations.· Compare bank activity and vendor balances against internal records, investigate inconsistencies, and assist with timely resolution.· Prepare and organize routine financial data and system information to support basic reporting needs.· Maintain orderly documentation and records so files remain complete, accessible, and ready for review or audit purposes.· Assist with administrative and clerical tasks that contribute to smooth office and accounting operations.· Work extensively within Odoo and Microsoft Office tools to process entries, track information, and support accounting workflows.
2026-09-18T00:00:00Z

Patient Insurance Coordinator

Sinking Spring, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
A growing healthcare organization is seeking a detail-oriented Insurance Verification Specialist to join its team. This position plays a critical role in ensuring accurate patient insurance information, verifying benefits and coverage, and supporting the revenue cycle process. The ideal candidate is customer-focused, highly organized, and comfortable working with insurance carriers, patients, and internal staff. Key Responsibilities<ul><li>Verify patient insurance eligibility, benefits, and coverage prior to services being rendered.</li><li>Contact insurance carriers to obtain authorization and pre-certification information as needed.</li><li>Review insurance plans and communicate coverage details, deductibles, copays, and out-of-pocket responsibilities.</li><li>Update and maintain accurate patient and insurance information within company systems.</li><li>Investigate and resolve insurance-related discrepancies or eligibility issues.</li><li>Collaborate with clinical, billing, and scheduling teams to ensure timely processing of patient appointments.</li><li>Maintain compliance with HIPAA and all applicable healthcare regulations.</li><li>Provide exceptional customer service when communicating with patients and insurance representatives.</li></ul>
2026-09-25T00:00:00Z

Receiving Coordinator

Bethlehem, PA
onsite
Temporary to Hire
22 - 26 USD / Hourly
Robert Half is seeking a detail-oriented Receiving Coordinator to join a local warehouse operations team. This role is responsible for overseeing incoming shipments, verifying deliveries, maintaining accurate inventory records, and ensuring materials are received efficiently and accurately. Warehouse manufacturing experience is required, and experience working with an ERP system is a must. Key Responsibilities<ul><li>Receive, inspect, and verify incoming shipments against purchase orders and packing slips</li><li>Accurately enter receiving data into the ERP system</li><li>Coordinate with warehouse, purchasing, and inventory teams to resolve discrepancies</li><li>Label, organize, and route incoming materials to the appropriate storage or department locations</li><li>Maintain accurate inventory and receiving documentation</li><li>Report damaged, missing, or incorrect items promptly</li><li>Support cycle counts and inventory control processes</li><li>Ensure compliance with warehouse safety procedures and company receiving standards</li></ul>
2026-10-15T00:00:00Z

Purchasing Coordinator

Philadelphia, PA
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
We are looking for a detail-oriented Purchasing Coordinator to support day-to-day procurement activities for a wholesale distribution operation in Philadelphia, Pennsylvania. This role helps keep materials and products moving by managing order workflows, maintaining accurate purchasing records, and coordinating closely with vendors and internal teams. The ideal candidate is organized, responsive, and comfortable balancing administrative accuracy with timely follow-up across multiple priorities. Responsibilities: • Generate and update purchase orders in the company’s purchasing or accounting platform, ensuring information is complete and accurate. • Serve as a point of contact for suppliers to confirm pricing, product availability, lead times, order status, and delivery expectations. • Review outstanding orders regularly and take action on delayed shipments, backordered items, and other fulfillment issues. • Support inventory planning by helping replenish stock and monitoring item levels to align with operational demand. • Compare purchasing records, invoices, and receiving documents to identify mismatches and help resolve quantity, cost, or delivery discrepancies. • Partner with Accounts Payable and internal stakeholders to investigate invoice variances and maintain smooth payment processing. • Maintain current vendor, item, and pricing data within internal systems to support accurate purchasing activity and reporting. • Assist with supplier sourcing efforts by gathering quotes, evaluating pricing options, and supporting vendor setup documentation. • Prepare purchasing and inventory-related reports in Excel and contribute ideas that improve process efficiency, record accuracy, and team support.
2026-10-07T00:00:00Z

Front Desk Coordinator

Denver, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations in Denver, Pennsylvania. This is a Long-term Contract position suited for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on schedule. The ideal candidate will manage communications, coordinate mail handling, and provide dependable clerical support in a fast-paced environment. Responsibilities: • Welcome visitors and serve as the first point of contact for guests, callers, and internal staff in a courteous and detail-oriented manner. • Manage a multi-line phone system, direct incoming calls appropriately, and take accurate messages when needed. • Prepare outgoing mail by assembling documents, verifying mailing details, calculating postage, and ensuring timely distribution. • Maintain organized filing systems and keep office records, forms, and documents easy to access and up to date. • Perform data entry tasks with attention to accuracy to support administrative and document control needs. • Draft, send, and respond to routine business communications through email and written correspondence. • Provide day-to-day clerical assistance that helps the front office run smoothly and efficiently.
2026-10-05T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a contract position located in the Greater Philadelphia Region. This role serves as the first point of contact for residents and visitors, creating a welcoming and attentive experience while keeping the front desk organized and responsive. The ideal Front Desk Coordinator candidate is comfortable handling administrative duties, answering questions, and ensuring guests are directed efficiently throughout the property. Here’s how you’ll contribute each day: • Welcome residents, guests, and vendors in a courteous and attentive manner upon arrival.• Manage visitor sign-in procedures and guide guests to the appropriate destination or contact.• Respond to routine resident inquiries and escalate more complex concerns to management as needed.• Maintain an orderly front desk area while supporting smooth day-to-day reception activities.• Complete clerical and administrative tasks such as filing, organizing records, and handling general office support.• Answer incoming calls or in-person requests and provide accurate information in a timely manner.
2026-10-12T00:00:00Z

Staffing Coordinator III

Allentown, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is looking for a detail-oriented Staffing Coordinator III to support employee onboarding and offboarding activities for both internal staff and external vendor personnel. This is a position that blends coordination, communication, and process management in a hybrid work environment. The ideal candidate brings strong organizational skills, sound judgment when handling confidential information, and the ability to work effectively with operations, HR, IT, and training teams. Responsibilities:• Coordinate the full onboarding cycle for new hires and contingent workers, ensuring each step is completed accurately and on schedule.• Create and maintain records that track onboarding progress, including equipment requests, account setup, access needs, and training completion.• Collaborate with business operations and support teams to identify appropriate system permissions and workplace tools for different employee groups.• Arrange hardware provisioning for internal staff and submit IT requests to secure remote access and software support for vendor personnel.• Prepare and distribute required documents, reference materials, login details, and onboarding instructions so new hires can begin work successfully.• Monitor compliance-related items such as timesheet submissions, attendance, training participation, and continuing education requirements during onboarding.• Address and escalate onboarding, HR, or technical concerns to the appropriate leaders, vendor contacts, or training partners when issues arise.• Manage offboarding tasks for employees and contractors, including required documentation, access updates, and coordination with internal teams.
2026-10-15T00:00:00Z

HRIS Coordinator

Reading, PA
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for a detail-oriented HRIS Coordinator in Reading, PA as part of a Long-term Contract assignment. This on-site role supports day-to-day human resources operations by maintaining accurate employee information, responding to HR inquiries, and producing reporting that helps the organization make informed workforce decisions. The ideal candidate brings strong HR systems knowledge, advanced Excel capability, and a service-focused approach when partnering with employees, managers, and the broader HR team. Responsibilities:• Process a variety of human resources requests and ensure employee data is updated accurately and promptly in HR systems.• Maintain personnel records by entering changes related to employee status, job details, and other workforce information while preserving data integrity.• Prepare, update, and analyze Excel-based reports that support HR operations, tracking, and workforce reporting needs.• Respond to questions from employees and leaders with professionalism, providing timely support and clear guidance on HR-related matters.• Audit HR records on a regular basis to identify discrepancies, correct issues, and help maintain compliance with internal standards.• Partner with the HR team on administrative activities, special assignments, and initiatives designed to improve process efficiency.• Assist with ongoing HRIS-related tasks.
2026-10-13T00:00:00Z

13 results for Workplace Coordinator in Allentown, PA