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18 results for Administrative Support Specialist in Allentown, PA

Adminstrative Program Support

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a detail-oriented HR Administrative Assistant to support the onboarding of seasonal employees. This contract role plays a critical part in ensuring a smooth, compliant, and confidential hiring and onboarding process. The ideal candidate is organized, professional, and comfortable working with HR systems and Excel-based tracking. Key Responsibilities Support the onboarding process for seasonal hires, including new hire documentation and system entry Maintain and update employee records while handling confidential information with discretion and professionalism Utilize UKG (UltiPro) to enter, update, and manage employee data Track onboarding progress and documentation using Excel and other organizational tools Assist with HR administrative tasks as needed to support the broader HR team Ensure accuracy and compliance with company policies and procedures throughout the onboarding process Qualifications Prior administrative experience, preferably in an HR or onboarding support role Experience using UKG (UltiPro) or similar HRIS platforms preferred Proficiency in Microsoft Excel for tracking, organizing, and reporting information Strong attention to detail and ability to handle confidential information confidently Excellent organizational and communication skills Ability to manage multiple tasks in a fast-paced, seasonal hiring environment Work Environment Contract position supporting a high-volume, seasonal onboarding cycle Collaborative HR team environment
2026-04-23T00:00:00Z

Sr. Administrative Operations Specialist

Bedminster, NJ
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for a skilled Sr. Administrative Operations Specialist to oversee critical functions such Property Management (CAM Applications, Tenant Applications), vendor coordination, and compliance management. This role requires strong attention to detail, along with expertise in real estate operations and tenant relations, ensuring smooth day-to-day processes and effective communication with stakeholders. Responsibilities:• Manage tenant applications and ensure seamless onboarding processes.• Coordinate vendor relationships, including contract management and performance evaluations.• Oversee permits and ensure compliance with government regulations and communications.• Administer benefits programs and maintain accurate records for employees.• Conduct CAM reconciliation to ensure proper allocation and reporting.• Support real estate investment activities by tracking and managing property data.• Address tenant lease-related inquiries and resolve issues promptly.• Facilitate property management tasks, ensuring operational efficiency.• Collaborate with private equity stakeholders to align investment strategies with operational needs.• Streamline processes related to real estate property management and tenant interactions.
2026-04-14T00:00:00Z

Applications Support Specialist

Norristown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a skilled Applications Support Specialist to provide operational and administrative support within a global learning management system. Based in King of Prussia, Pennsylvania, this role focuses on ensuring efficient training delivery, system maintenance, and troubleshooting to enhance user experiences. This is a long-term contract position with opportunities to work onsite up to three times per week or remotely within the Eastern or Central time zones. Responsibilities: • Manage the creation, updating, and maintenance of training items, curricula, and learning plans within the SuccessFactors platform. • Configure assignment rules and target audiences to streamline training assignments for Commercial learners. • Set up courses and sessions, oversee enrollments, and handle completion tracking and equivalency approvals. • Address system and access issues, escalating complex challenges to IT or enterprise teams as necessary. • Troubleshoot user access, assignment, and completion problems, providing clear guidance to stakeholders. • Generate compliance and completion reports while validating data accuracy using Excel. • Support the deployment of new learning initiatives, such as curriculum launches and campaign-based assignments. • Communicate timelines and status updates to stakeholders to ensure consistent and smooth learning experiences. • Adhere to established governance standards, including naming conventions and metadata protocols. • Contribute to continuous improvement efforts by participating in forums and suggesting incremental process enhancements.
2026-04-08T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a highly organized Administrative Assistant to support enrollment operations and administrative workflows for a charter school located in the Greater Philadelphia Region. This Administrative Assistant contract position is well suited for someone who works carefully with records, communicates clearly with families and staff, and can keep multiple tasks moving in a structured environment. The role centers on enrollment coordination, data accuracy, and document management while helping the school maintain efficient and responsive support during busy periods. What you get to do every single day:• Manage student application materials from receipt through completion, confirming that required forms and supporting documents are accurate and properly filed.• Maintain both digital and physical records in an orderly manner while following confidentiality expectations and established documentation standards.• Enter, update, and verify enrollment-related information in databases and tracking systems to support reliable reporting and day-to-day operations.• Assist with preparing enrollment, retention, and status reports by gathering data, checking for inconsistencies, and organizing information for review.• Serve as a point of contact for enrollment questions, providing timely and thorough responses to families, students, and internal team members.• Review files and conduct routine record audits to identify missing details, resolve discrepancies, and support compliance with data management requirements.• Help coordinate assigned administrative projects by tracking deadlines, organizing materials, and supporting completion of time-sensitive tasks.• Provide general front office and administrative assistance, including handling inbound calls and supporting reception-related duties as needed.
2026-04-24T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-27T00:00:00Z

Administrative Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
NEW OPPORTUNITY Position: Administrative Assistant – Advising Office Job Type: Contract Work Schedule: Monday–Friday | 8:30 AM–4:30 PM Work Location: On-site Job Summary: An advising office is seeking a reliable Administrative Assistant to provide front desk and administrative support on a temporary basis. This role will serve as a key point of contact for students and visitors, supporting daily office operations and appointment scheduling. Key Responsibilities: Answer and direct incoming phone calls professionally Greet and assist students with walk-in inquiries Schedule advising appointments accurately and efficiently Provide general administrative and clerical support to the advising team Maintain an organized and welcoming front-office environment Assignment Details: Contract role expected to last a few months Duration may vary based on departmental needs Qualifications: Previous administrative or front desk experience preferred Strong customer service and communication skills Comfortable working with a high volume of students and walk-in traffic Ability to multitask in a fast-paced office setting Basic computer and scheduling system experience For immediate consideration please call Christine at Robert Half, 215-244-1551. Thank you!
2026-04-29T00:00:00Z

Administrative Assistant

Denver, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
A well-established organization in Denver, PA is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This is a contract-to-hire opportunity ideal for someone who enjoys handling a variety of basic office tasks and serving as the first point of contact in a professional environment. Key Responsibilities<ul><li>Answer and route incoming phone calls in a professional manner</li><li>Print and prepare plans and documents as requested</li><li>Sort, distribute, and send outgoing mail</li><li>Maintain organized paper and electronic filing systems</li><li>Perform general administrative and clerical tasks as needed</li><li>Support day‑to‑day office operations to ensure smooth workflow</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Ashley, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Are you highly organized, detail-oriented, and ready to be the backbone of a busy office? Robert Half is seeking an Administrative Assistant to provide vital support and help keep operations running smoothly. This role is a great opportunity for someone who enjoys managing multiple tasks, communicates clearly, and thrives in a dynamic team environment. Key Responsibilities:<ul><li>Provide general administrative support, including answering phones, managing correspondence, and scheduling meetings and appointments</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Organize and maintain up-to-date filing systems for both paper and electronic records</li><li>Coordinate meetings, events, and travel arrangements</li><li>Manage office supply inventory and handle vendor relationships</li><li>Assist with data entry and manage internal databases</li><li>Support other team members and departments as needed</li></ul>
2026-04-13T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
16 - 19 USD / Hourly
Robert Half is partnering with a local healthcare organization to identify a reliable and detail-oriented Administrative Assistant to support daily administrative and intake operations within a fast-paced outpatient setting. This role is ideal for someone with healthcare clerical experience who enjoys patient interaction, multitasking, and contributing to a collaborative care environment. Key Responsibilities<ul><li>Answer and direct all incoming phone calls and greet visitors promptly and professionally.</li><li>Log into and manage the outpatient intake phone queue daily.</li><li>Provide clerical and administrative support to the Program Manager and clinical staff.</li><li>Serve as a frontline resource for individuals seeking or engaged in treatment, providing information and appropriate referrals.</li><li>Complete patient intakes both over the phone and in person.</li><li>Schedule assessments, send appointment reminders, and follow up with no-show patients.</li><li>Complete admissions by gathering required information, securing signed documentation, and accurately entering data into the EMR.</li><li>Verify patient insurance coverage and document all required eligibility and benefit information.</li><li>Educate patients on financial responsibilities, collect and record copayments, and assist with setting up payment plans.</li><li>Perform insurance benefit re-verifications twice monthly and maintain documentation.</li><li>Track patients with deductible or benefit renewals and notify patients and counselors accordingly.</li><li>Scan unfiled documents into the EMR and maintain accurate electronic records.</li><li>Adhere to all organizational policies and procedures and perform other related duties as assigned.</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

New Holland, PA
onsite
Temporary to Hire
18 - 19 USD / Hourly
Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners. Key Responsibilities<ul><li>Process new business, renewals, updates, and terminations within internal systems</li><li>Review and verify policy information for accuracy and completeness</li><li>Support basic rating and premium‑related transactions for existing accounts</li><li>Respond to routine inquiries from partners and customers related to policy servicing</li><li>Prepare and distribute standard correspondence and documentation</li><li>Coordinate tasks across internal teams to support timely processing</li><li>Request and manage supporting reports and documentation as needed</li><li>Handle incoming and outgoing mail, scanning, and document organization</li><li>Participate in quality checks to ensure compliance with internal procedures</li><li>Assist with additional operational or administrative needs as assigned</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office. Responsibilities:• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies• Manage catering arrangements and liaise with building management to ensure seamless event execution.• Handle inbound calls and direct them to the appropriate team members.• Perform data entry tasks with accuracy and efficiency to support administrative operations.• Maintain a clean and organized office environment, ensuring supplies are readily available.• Schedule and manage appointments, ensuring timely updates and communication.• Provide receptionist support by greeting visitors and handling inquiries.• Assist with general office duties, including filing, copying, and document preparation.• Collaborate with team members to improve operational workflows and ensure high-quality service.• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.
2026-04-28T00:00:00Z

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-04-03T00:00:00Z

Part Time Administrative Assistant

Center Valley, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Are you an organized and motivated professional seeking flexible work hours? Robert Half is searching for a Part-Time Administrative Assistant to provide essential administrative support and help ensure smooth day-to-day operations. Key Responsibilities:<ul><li>Greet and assist visitors and callers with professionalism and courtesy.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails and mail distribution.</li><li>Maintain organized electronic and paper filing systems.</li><li>Assist with data entry, document preparation, and basic reporting.</li><li>Support general office operations, including supply inventory and orders.</li><li>Perform additional administrative duties as required.</li></ul>
2026-03-31T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are currently seeking a Part-Time Administrative Assistant (20 hours weekly) for our client in the Buckingham, PA area. Key Responsibilities:Serve as the first point of contact at the front desk, greeting visitors and directing them appropriatelyManage incoming calls as the primary phone receptionistHandle incoming and outgoing mail and package distributionMaintain organized filing systems (physical and digital)Coordinate and order catering for meetings and office eventsSet up and prepare conference rooms for meetings and presentationsProvide administrative support to internal teams as needed Additional Duties:Collaborate with other administrative staff to edit, proofread, and format reports and documentsEnsure accuracy, consistency, and professionalism in all written materials
2026-04-28T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Administrative Coordinator

Princeton, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team in Princeton, New Jersey. In this role, you will provide essential support to the front desk operations, ensuring smooth day-to-day activities in a dynamic healthcare environment. This is a long-term contract opportunity ideal for someone with strong organizational skills and a proactive approach to administrative tasks. Responsibilities:• Manage front desk operations, including greeting visitors and directing them to appropriate departments.• Maintain accurate records and documentation to support administrative processes.• Coordinate schedules, meetings, and appointments to optimize workflow.• Handle incoming calls and emails, providing prompt and thorough responses.• Assist in preparing reports and presentations as needed.• Maintain office supplies inventory and place orders to ensure availability.• Support various departments with clerical tasks and data entry.• Ensure compliance with organizational policies and procedures in daily operations.• Collaborate with team members to address administrative challenges efficiently.• Uphold confidentiality and security standards when handling sensitive information.
2026-04-24T00:00:00Z

Office Administrator

Bridgewater, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment. Responsibilities:• Process and review completed work, ensuring all information is accurate and up to date • Enter data, manage documentation, and follow up on missing information • Complete daily tasks within established deadlines • Track payments, review reports, and update records as needed • Identify and report errors, maintaining accurate logs and documentation • Collect, verify, and enter employee time records • Assist with payroll checks by reviewing time data for accuracy • Communicate with team members to resolve issues and gather information • Handle basic correspondence, including sending documents and responding to requests • Assist with administrative and financial tasks as needed • Support general office operations, including reporting and team coordination
2026-04-28T00:00:00Z