384 Results for Virtual Assistant Jobs

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Administrative Coordinator

Greenville, SC
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Coordinator to support preconstruction efforts for a growing construction team in Greenville, South Carolina. This contract-to-permanent position focuses on identifying subcontractors and vendors with relevant experience, coordinating outreach, and helping keep bid activity on schedule for upcoming projects. The ideal candidate is organized, comfortable communicating with a wide range of contacts, and able to manage deadlines in a fast-paced office environment. Responsibilities: • Use internal databases and search tools to identify subcontractors and vendors located near active project opportunities. • Reach out to prospective bidding partners by phone and email to confirm interest, availability, and fit for upcoming work. • Track bid timelines and communicate key submission dates so pricing and proposals are received in time for client deadlines. • Organize contact information, outreach activity, and follow-up details to maintain accurate and accessible records. • Coordinate with estimators and project managers by forwarding relevant responses and supporting the handoff of bid information. • Follow up with existing and new industry contacts to expand participation and strengthen bid coverage for each project. • Assist with scheduling, administrative support, and general office coordination related to pre-bid activities.
2026-11-05T15:58:41Z

Operations Admin

Tucson, AZ
onsite
Temporary to Hire
18.00 - 18.00 USD / Hourly
We are looking for a detail-oriented Operations Admin to support daily front office and administrative functions in Tucson, Arizona. This contract opportunity is ideal for someone who enjoys creating order, assisting internal teams, and providing a welcoming first point of contact for visitors and callers. The role combines reception coverage, office coordination, scheduling support, and back-office administration in a fast-paced environment. Responsibilities: • Welcome guests and manage incoming calls with care, ensuring a positive and efficient front desk experience. • Coordinate calendars, appointments, and project-related schedules to keep activities organized and on track. • Provide administrative support through document preparation, data entry, filing, and general office coordination. • Assist internal teams with back-office tasks that improve workflow efficiency and day-to-day operations. • Maintain accurate records, spreadsheets, and reports using Microsoft Excel and other office tools. • Support communication across departments in both English and Spanish when business needs require bilingual interaction. • Monitor office supply levels and help keep shared administrative processes running smoothly.
2026-11-03T22:08:47Z

Office Services Clerk

Miami, FL
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are looking for a dependable Office Services Clerk to support daily operations for a legal office in Miami, Florida. This Contract position is ideal for someone who works well in a busy, service-driven setting and can manage multiple priorities with accuracy and professionalism. The person in this role will help keep office workflows running smoothly by coordinating mail, document production, supplies, and general office support. Regular onsite participation is essential to meet operational needs and collaborate effectively with the team. Responsibilities: • Coordinate the receipt, sorting, and distribution of incoming and outgoing mail to ensure timely handling across the office. • Manage internal mail routes and complete scheduled pick-up and delivery tasks throughout the workplace. • Arrange courier and messenger requests, tracking deliveries and confirming materials reach their destinations as needed. • Operate office equipment for high-volume copying, scanning, printing, and binding projects with a strong focus on quality and deadlines. • Replenish paper, toner, and other materials at shared workstations and help maintain adequate inventory of office supplies. • Support conference room preparation by organizing materials, adjusting room setups, and ensuring spaces are ready for meetings. • Assist with office reconfigurations and moves, including transporting boxes, supplies, and equipment when required. • Provide general clerical and administrative support for day-to-day office operations and additional assignments as directed.
2026-11-05T01:58:45Z

Office Servies Associate

Santa Monica, CA
onsite
Temporary / Contract
19.94 - 20.00 USD / Hourly
We are looking for an Office Servies Associate to support daily copy, mail, and general back-office operations for a client site in California. This is a contract position suited for someone who enjoys delivering dependable service in a fast-paced work environment and can balance physical and digital document workflows. The role also provides support across related administrative service areas as business needs require, while maintaining high standards for accuracy, responsiveness, and confidentiality. Responsibilities: • Maintain accurate service records and confirm all work requests are complete before starting each assignment. • Handle day-to-day reprographics, mail distribution, intake, and document support tasks in accordance with established operating guidelines. • Sequence incoming assignments effectively to keep work moving on schedule and meet committed turnaround times. • Communicate promptly with clients or leadership when priorities shift, deadlines are at risk, or clarification is needed. • Inspect completed work for accuracy and quality, and help uphold service standards across the team. • Resolve routine copier, scanner, and mailroom equipment issues and escalate more complex problems when necessary. • Replenish paper, toner, and other production materials to keep equipment ready for continuous use. • Organize workload based on urgency, volume, and service expectations while using resources efficiently and following site policies. • Support additional office services needs such as hospitality, reception, facilities, or audio/visual coordination when required. • Move and handle boxes, paper, and supplies regularly, including lifting items up to 50 pounds as part of daily operations.
2026-11-02T14:18:35Z

Administrative Coordinator

Wixom, MI
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for an experienced Administrative Coordinator to support daily business operations and provide high-level administrative assistance in Wixom, Michigan. This position is ideal for an organized individual who can manage competing priorities, keep schedules organized, and ensure important activities move forward smoothly. The role also requires strong communication skills, sound judgment, and the ability to handle confidential information with care. Responsibilities: • Coordinate domestic and international travel plans, including transportation, accommodations, itineraries, visa-related needs, and supporting trip details. • Manage calendars, schedule appointments and meetings, and help keep business commitments and project timelines on track. • Review schedules for conflicts, communicate updates quickly, and help ensure changes are handled efficiently. • Prepare meeting materials such as agendas, correspondence, presentations, summaries, and related documentation. • Capture meeting notes, document key decisions and action items, and follow up with stakeholders to support timely completion. • Monitor incoming communications, identify urgent or high-priority matters, and direct them to the appropriate parties for response. • Maintain organized and confidential records, files, reports, databases, and financial documents in both electronic and physical formats. • Process business transactions such as invoices, purchase orders, billing records, and expense documentation with accuracy and timeliness. • Support departmental and cross-functional projects by helping coordinate schedules, documentation, and progress tracking. • Recommend improvements to administrative processes, communication flow, and overall office efficiency.
2026-11-02T19:28:45Z

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a highly organized Administrative Coordinator to join our team in Atlanta, Georgia in a Contract position. This onsite opportunity supports compliance and project documentation activities in a busy construction setting, helping keep records accurate and workflows moving without delays. The role is well suited for someone who can manage a high volume of details, communicate effectively with vendors and internal teams, and maintain strong administrative control across multiple active projects. Responsibilities: • Coordinate the collection and upkeep of compliance records for numerous active construction projects, ensuring files remain complete and current. • Communicate with subcontractors, suppliers, and vendors to secure required documents such as waivers, signatures, insurance records, and related supporting materials. • Examine submitted paperwork for accuracy, valid dates, completeness, and proper authorization before processing. • Track insurance-related documentation, including certificates of insurance, workers' compensation, and vehicle coverage, to confirm ongoing compliance. • Partner with project accounting staff to address missing items that may interfere with invoice approval or payment timelines. • Maintain spreadsheets, logs, and other tracking tools to provide visibility into compliance progress and project documentation status. • Organize, scan, file, and preserve both electronic and hard-copy project records in a clear and accessible manner. • Provide general administrative assistance through document distribution, mail handling, and support for accounts payable tasks such as preparing backup materials and copying payment documentation.
2026-11-04T13:54:04Z

Office Services Associate

Boulder, CO
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, reception, and office support services in a fast-paced, detail-oriented environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming required details, and tracking assignments through established logs. • Provide day-to-day support for copying, scanning, digital document handling, mail distribution, and intake activities while following site procedures. • Organize work based on urgency and service commitments to ensure completed materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, turnaround expectations, and any issues that could affect deadlines. • Perform basic troubleshooting on office equipment and restock paper, toner, and other supplies to keep operations running smoothly. • Check completed work for accuracy and presentation quality, including reviewing your own output and assisting with quality control for team deliverables. • Support additional front-of-house and workplace services such as hospitality, reception, audio/visual coordination, and multi-line phone coverage as needed. • Handle confidential documents with discretion and follow company and client policies related to security, compliance, and daily operations. • Lift and move materials weighing up to 50 pounds as part of mailroom, copy, and document production responsibilities.
2026-10-12T17:58:45Z

Office Administrator

New Hope, MN
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for a dependable Office Administrator to support daily operations for an energy and natural resources organization in New Hope, Minnesota. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office running smoothly, communicating with employees at all levels, and handling a wide range of administrative tasks with professionalism. The role offers part-time hours and the chance to build long-term familiarity with the business while contributing to leadership support, meetings, and office coordination. Responsibilities:• Manage day-to-day office operations, including mail distribution, shipping coordination, document handling, supply replenishment, and upkeep of shared work areas.• Provide administrative support for leaders by helping organize internal meetings, training activities, and company events.• Coordinate conference room calendars, prepare spaces for meetings, arrange meals or refreshments, and ensure logistics are handled efficiently.• Assist teams across the organization with clerical and administrative projects based on shifting business priorities.• Serve as a reliable point of contact for general office needs, including reception-related tasks, inbound call support, and routine communication with staff and leadership.• Complete document scanning, printing, and related record-handling tasks while maintaining accuracy and organization.• Step into both recurring and unexpected assignments as needed to keep office workflows moving effectively.• Support evolving administrative needs that may expand as the position develops over time.
2026-11-03T16:28:44Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
17.10 - 18.00 USD / Hourly
We are looking for an Office Services Associate to provide dependable operational support across a busy office in Texas. This Contract position is ideal for someone who enjoys a varied workday and can deliver high-quality service across document production, mail handling, meeting support, and front-of-house office functions. The successful candidate will bring strong attention to detail, sound judgment, and a customer-focused approach while helping maintain efficient day-to-day workplace operations. Responsibilities: • Produce, scan, copy, bind, print, and distribute business documents with a high degree of accuracy while safeguarding confidential information. • Support meeting and event readiness by arranging conference rooms, preparing audio/visual equipment, coordinating furniture setups, and organizing catering and kitchen areas. • Monitor incoming service requests through tracking tools to help ensure assignments are completed accurately and within expected timeframes. • Manage daily office services priorities by organizing workload, adjusting to changing business demands, and keeping leadership informed of operational issues. • Perform basic troubleshooting on office and production equipment, inspect completed work for quality, and escalate unresolved problems when needed. • Maintain stocked supplies for copiers, printers, mail, and hospitality areas to promote smooth and uninterrupted office operations. • Assist with mailroom and related support tasks as needed, contributing to efficient distribution and handling of internal office materials. • Deliver responsive customer service to employees, clients, and visitors while supporting a well-organized workplace environment.
2026-10-30T12:03:55Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
We are looking for an Administrative Coordinator to support people operations, workplace services, and day-to-day administrative activities in Charlotte, North Carolina. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming environment while helping employees, candidates, and leaders stay connected and productive. The role combines office coordination, employee support, and HR administration in a fast-paced healthcare-related setting. Responsibilities:• Oversee front-office activity by coordinating visitor check-in procedures, managing workplace access, and helping maintain a secure and well-organized environment.• Partner with property contacts, external vendors, and service providers to address facility needs, maintenance requests, and general office operations.• Keep shared spaces well organized by monitoring conference rooms, kitchens, common areas, and supply levels, while arranging service for office equipment and appliances as needed.• Receive and distribute mail, shipments, and deliveries to support smooth daily business operations.• Help strengthen employee engagement by organizing office events, celebrations, team gatherings, and recognition activities that contribute to a positive workplace culture.• Assist with onsite meetings, leadership visits, town halls, and other in-person events by coordinating logistics and ensuring spaces and materials are prepared.• Support recruiting and onboarding efforts through interview scheduling, candidate communication, hiring documentation, and new employee coordination.• Maintain employee records, HR documentation, and related administrative workflows with a high level of accuracy and confidentiality.• Contribute to people operations projects and process enhancements, including administrative support for training, internal communications, and employee lifecycle activities.
2026-10-30T18:13:44Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
18.00 - 19.35 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs. • Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations. • Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed. • Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation. • Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness. • Handle confidential documents with discretion and follow company and client policies at all times. • Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
2026-10-26T14:43:45Z

General Office Clerk

Fort Wayne, IN
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a dependable General Office Clerk to support daily administrative operations in Fort Wayne, Indiana. This Long-term Contract position is ideal for someone who enjoys variety in their workday and can shift smoothly between clerical tasks and front desk coverage. The role calls for strong attention to detail, a detail-oriented approach, and the ability to quickly learn office procedures while helping keep the department organized and responsive. Responsibilities: • Enter and update information accurately in office systems while maintaining organized records. • Assist with routine administrative workflows to support day-to-day department operations. • Provide backup coverage at the front desk by greeting visitors and directing inquiries courteously. • Scan, file, and manage documents so materials are easy to access and properly maintained. • Help coordinate general office tasks and respond to changing priorities throughout the day. • Support team members with clerical needs, including document handling and basic office follow-up. • Maintain a detail-oriented and courteous presence when interacting with guests and internal staff. • Contribute to additional office support activities as business needs evolve, including work related to changing internal systems and processes.
2026-11-06T18:43:44Z

Administrative Support V

Sun Prairie, WI
remote
Temporary / Contract
- USD / Hourly
We are looking for an experienced administrative specialist to support senior leadership and the Cyber Services function in Sun Prairie, Wisconsin. This Long-term Contract position focuses on coordinating day-to-day operations, streamlining communication, and helping customer-facing initiatives run efficiently across a global team. The ideal candidate will bring strong organizational judgment, responsiveness, and the ability to manage multiple priorities while maintaining accurate records and effective stakeholder interactions. Responsibilities: • Coordinate administrative activities for senior leadership and the Cyber Services team, helping keep operational priorities organized and moving forward. • Partner with operations stakeholders to track deadlines, monitor progress, and support execution of key initiatives and deliverables. • Manage incoming requests and correspondence by reviewing, routing, and following up on inquiries from internal and external contacts in a timely manner. • Oversee shared mailbox activity by categorizing messages, maintaining documentation, assigning ownership, and ensuring issues are closed with a clear audit trail. • Support client onboarding activities, including appointment scheduling, eligibility confirmation, meeting updates, and communication with customers and internal teams. • Administer webinar and education-related support tasks such as registration coordination, mailing list updates, and response handling for participant inquiries. • Prepare reports, maintain records, and assist with operational documentation to support visibility, compliance, and informed decision-making. • Help balance calendars, meeting logistics, and shifting business priorities for leadership and team members while maintaining strong service levels.
2026-11-06T20:48:47Z

Office Services Associate (Repro) - Part Time

New York, NY
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily document production and office services operations for a client site. This is a Contract position focused on copy, scanning, mail, and intake activities, while also assisting with related front-of-house and workplace support needs as required. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests in a fast-paced, detail-focused environment. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately before production begins. • Complete high-volume reprographics, scanning, mail handling, and document intake tasks in line with established service expectations and site procedures. • Sequence assignments effectively to keep production moving smoothly and ensure materials are processed, finished, and delivered on schedule. • Communicate promptly with clients and leadership regarding priorities, turnaround times, and any issues that could affect deadlines. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating more complex problems when necessary. • Inspect completed work for accuracy and presentation, while helping maintain quality standards across team output. • Replenish paper, toner, and other supplies, and operate equipment responsibly to minimize waste and support efficient service delivery. • Assist with physically moving boxes, files, and production materials as needed, including lifting items up to 50 pounds on a regular basis.
2026-10-28T21:48:42Z

Administrative Coordinator

Garden City, NY
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work. Responsibilities:• Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.• Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.• Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.• Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.• Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.• Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.• Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.• Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.
2026-10-30T20:58:47Z

Office Clerk

Philadelphia, PA
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
Our client is seeking an organized and detail-oriented professional to support their business office. This role is responsible for scanning and indexing documents within the EDM system, managing incoming and outgoing correspondence, and ensuring records are maintained accurately and efficiently. Responsibilities Scan, upload, and organize documents within the EDM system. Handle and distribute business office correspondence. Maintain accurate electronic records and filing systems. Perform data entry and general administrative support duties. Ensure the confidentiality and accuracy of company documents. Qualifications Strong computer and data entry skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Prior administrative, document management, records management, or office support experience preferred.
2026-11-06T21:53:45Z

General Office Clerk

Hayward, CA
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are seeking a part-time temporary Office Clerk to support daily office operations and provide exceptional service to members and visitors in Hayward, California. This role is responsible for front desk reception, processing payments, assisting members with paperwork, maintaining records, and providing bilingual support in both English and Spanish. Office Clerk Key Responsibilities:Greet and assist members and visitors at the front desk and service windowAnswer and direct a high volume of incoming callsAssist members daily in person with questions, forms, and enrollment paperworkProcess payments received in person and over the phoneMaintain and reconcile daily payment receipts and recordsScan, file, and upload member documents into the company databaseExplain membership enrollment and sign-up processes to new membersProvide support to union members as neededPerform general clerical duties, including data entry, filing, document management, and administrative support Software & Technical Skills:Microsoft Excel (basic data entry and record keeping)Microsoft WordDocument scanning and electronic file management Qualifications:Previous front desk, office clerk, receptionist, or customer service experienceBilingual English/Spanish requiredStrong communication and customer service skillsAbility to handle multiple tasks in a fast-paced environmentStrong attention to detail and organizational skills If you are interested in this part-time Office Clerk role, please apply today!
2026-11-07T00:04:03Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support aftercare planning for a non-profit organization in Charlotte, North Carolina. This Contract position plays an important role in helping clients leave treatment with organized follow-up arrangements and a clear understanding of their next steps. The person in this role will partner with care teams and providers to coordinate appointments, manage documentation, and promote continuity of support after treatment. Responsibilities: • Coordinate post-treatment community appointments and confirm clients receive accurate details regarding dates, times, locations, and follow-up expectations. • Work closely with clinical and support teams to arrange appropriate continuing care services for individuals across multiple levels of treatment. • Prepare, organize, and assist with completion of client-related forms, external paperwork, and support letters for school, work, or other approved needs. • Maintain calendars and scheduling records to ensure aftercare plans are finalized in a timely and organized manner. • Respond to inbound calls and administrative inquiries related to follow-up care, appointments, and documentation needs. • Communicate clearly with clients, providers, and internal team members to reduce gaps in service after discharge. • Track aftercare coordination activities and keep records current, complete, and aligned with organizational standards.
2026-11-06T15:33:43Z

General Office Clerk

Virginia Beach, VA
onsite
Temporary / Contract
16.15 - 18.70 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support key management operations in Virginia Beach, Virginia. This Long-term Contract position is well suited for someone who can stay organized, communicate clearly, and handle administrative tasks accurately in a fast-moving service environment. The person in this role will help maintain orderly key records and support daily coordination that contributes to smooth operations and a positive customer experience. Responsibilities: • Maintain accurate records for vehicle key inventory, distribution, and return to support accountability and security. • Enter, update, and verify information in office systems with a high level of accuracy and attention to detail. • Organize physical and electronic files so documents can be retrieved quickly and efficiently. • Scan, sort, and process paperwork related to key tracking and departmental activity. • Coordinate with internal teams to fulfill requests, resolve routine issues, and keep work moving on schedule. • Support shipping and handling tasks for materials or items that need to be sent or received by the department. • Respond professionally to questions and service needs while helping maintain a dependable customer-focused operation. • Identify discrepancies or unexpected issues and take appropriate action to help resolve them promptly.
2026-11-06T22:13:44Z

Office Services Coordinator - Level 3

Charlotte, NC
onsite
Temporary / Contract
24.00 - 24.00 USD / Hourly
We are looking for a dependable Office Services Coordinator - Level 3 to support daily operations in our office. This contract to hire opportunity is ideal for someone who enjoys being the first point of contact in a busy corporate setting and can keep workplace services running efficiently with a high level of consistency. The role is fully onsite and involves close interaction with employees, visitors, vendors, and leadership while balancing administrative support, front desk coverage, and office coordination duties. Responsibilities:• Welcome employees, guests, and service providers at the front desk and create a detail-oriented, service-oriented experience for everyone entering the office.• Manage incoming office requests, respond to day-to-day workplace needs, and help maintain an organized and efficient onsite environment.• Coordinate routine administrative support activities, including document preparation, scheduling assistance, and follow-up on operational tasks.• Prepare requested reports and assist with expense-related documentation, ensuring accuracy and timely completion.• Oversee the readiness of conference rooms, shared spaces, and office service areas so they remain functional and presentable throughout the day.• Identify workplace issues proactively and take appropriate action or escalate concerns to office leadership when needed.• Partner with managers and internal teams to support special assignments and operational priorities as they arise.• Maintain a consistent onsite presence in a fast-moving office setting that requires frequent movement between sitting, standing, and walking.• Provide general support for office operations while working independently and managing multiple interruptions effectively.
2026-10-27T16:33:47Z

Administrative Coordinator

West Hartford, CT
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for an Operations Coordinator to support registration, insurance administration, and documentation activities for a long-term contract opportunity based in the West Hartford, Connecticut area. In this role, you will help keep client records accurate and up to date while coordinating with government agencies, vendors, insurers, and internal teams. The position is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple administrative processes with a strong service mindset. Responsibilities:<ul><li>Coordinate and process a variety of business documents and records, ensuring accuracy, completeness, and timely handling.</li><li>Support compliance-related activities by maintaining required documentation and assisting with adherence to company policies and regulatory requirements.</li><li>Assist with client onboarding, account maintenance, and ongoing administrative processes to support a positive customer experience.</li><li>Maintain productive relationships with external vendors, partners, and service providers to ensure efficient communication and issue resolution.</li><li>Track, organize, and maintain records and documentation, ensuring information is current, accurate, and readily accessible.</li><li>Research, verify, and update information across multiple systems while maintaining data integrity and attention to detail.</li><li>Support internal audits, reporting initiatives, and documentation requests by gathering and organizing required information.</li><li>Collaborate with operations, customer service, sales, finance, and leadership teams to address business needs and deliver administrative support.</li><li>Identify opportunities to streamline processes, improve efficiencies, and enhance overall operational effectiveness.</li><li>Assist with special projects and other administrative duties as assigned to support organizational goals and departmental priorities.</li></ul>
2026-10-20T18:18:43Z

office Operations Coordinator

St. Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. Responsibilities:• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.• Partner with leadership to manage operational priorities and maintain organized workflows across the business.• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs. This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-10-27T20:14:06Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26.60 - 28.00 USD / Hourly
We are looking for an Administrative Coordinator to provide high-level operational and administrative support in Los Angeles, California. This Long-term Contract position will contribute to fundraising coordination, donor relations support, executive calendar management, and day-to-day business operations within a mission-focused environment. The ideal candidate brings strong organizational judgment, excellent follow-through, and the ability to manage multiple priorities with accuracy and discretion. Responsibilities: • Maintain accurate donor and constituent information within the organization’s donor database and update records in a timely manner. • Handle donation-related workflows, including gift entry, acknowledgment preparation, and follow-up correspondence with supporters. • Monitor fundraising activity by compiling data on pledges, sponsorships, and campaign performance for reporting purposes. • Research prospective donors and funding opportunities to support development planning and outreach efforts. • Coordinate complex calendars, schedule meetings, and assist senior leadership with changing priorities and logistics. • Prepare briefing materials, meeting documents, and background information for donor engagement and fundraising discussions. • Support the planning and execution of fundraising events, internal meetings, and cross-department initiatives. • Manage travel arrangements, expense documentation, records, and other administrative processes to keep operations running smoothly.
2026-11-07T00:33:44Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21.00 - 22.00 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-11-05T17:18:42Z

Office Services Associate-Repro

New York, NY
onsite
Temporary / Contract
20.66 - 21.75 USD / Hourly
We are looking for an Office Services Associate-Repro to support daily document production and office operations in New York, New York. This is a Contract position with a primary focus on reprographics, while also assisting with mail handling, internal deliveries, and general workplace support. The ideal candidate brings a service-minded approach, adapts quickly in a busy environment, and maintains quality while managing multiple requests. This role is well suited to someone who is dependable, collaborative, and comfortable supporting several office services functions as business needs evolve. Responsibilities: • Manage daily copy, print, scan, and finishing requests with accuracy and attention to turnaround expectations. • Provide reprographics support for high-volume document production while maintaining consistent quality standards. • Sort, distribute, and process incoming and outgoing mail to help keep office communications moving efficiently. • Deliver documents, packages, and office materials to departments and conference areas throughout the workplace. • Assist hospitality and facilities teams with meeting room readiness and other operational needs during busy periods. • Respond to office service requests promptly and professionally, ensuring a positive experience for internal clients. • Learn and apply multiple office support processes during onboarding and ongoing training to expand coverage across service areas. • Help maintain organized service areas, equipment readiness, and supply levels to support uninterrupted daily operations.
2026-11-03T15:33:47Z

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384 results for Virtual Assistant jobs