384 Results for Virtual Assistant Jobs

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Inside Sales Representative

Jessup, MD
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
Robert Half has a new direct-hire opportunity for an Inside Sales Representative. In this job, you will serve as a primary point of contact for customers, providing expert product knowledge, account support, and sales assistance from within the office environment. This role focuses on building strong customer relationships, understanding customer needs, and delivering accurate product information to support purchasing decisions and long-term account growth. No outside sales or field sales activities are required. Please contact Cody Marshall at Robert Half to learn more. Key ResponsibilitiesAccount Management<ul><li>Manage and maintain assigned customer accounts through phone, email, and virtual communication.</li><li>Develop strong working relationships with customers by providing responsive and professional support.</li><li>Process customer inquiries, quotations, orders, and account-related requests.</li><li>Monitor customer purchasing activity and identify opportunities to improve service and account performance.</li><li>Coordinate with internal departments to ensure timely order fulfillment and customer satisfaction.</li><li>Maintain accurate customer records and account activity within the CRM system.</li></ul>Product Knowledge & Customer Support<ul><li>Become a subject matter expert on company products, applications, features, and benefits.</li><li>Provide customers with product recommendations based on their business needs and requirements.</li><li>Educate customers on product specifications, availability, pricing, and usage.</li><li>Support customers with technical and product-related questions, escalating complex issues when necessary.</li><li>Stay current on new products, product updates, and industry trends.</li></ul>Sales Support<ul><li>Generate and follow up on quotations and proposals.</li><li>Assist customers through the purchasing process and ensure a positive buying experience.</li><li>Identify cross-selling and upselling opportunities within existing accounts.</li><li>Collaborate with internal sales and operations teams to achieve company sales objectives.</li><li>Support customer retention efforts through proactive communication and service.</li></ul>
2026-10-30T13:53:43Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
A busy family law practice is seeking an experienced Legal Assistant to provide temporary support in a fast-paced, high-volume environment. The ideal candidate will have prior family law experience and be able to prepare legal documents with minimal training, allowing the attorney to focus on serving clients and managing a growing practice. Key Responsibilities<ul><li>Prepare and process Affidavits of Financial Status, Child Support Guideline Worksheets, and other family law documents.</li><li>Draft, format, proofread, and file legal pleadings, correspondence, and court-related documents.</li><li>Manage case files and maintain accurate client records.</li><li>Coordinate court dates, deadlines, appointments, and attorney calendars.</li><li>Communicate professionally with clients, opposing counsel, courts, and third parties.</li><li>Assist with discovery, document collection, and case preparation.</li><li>Utilize legal software and practice management tools to track matters and maintain documentation.</li><li>Support general law office administration and workflow management.</li><li>Assist with website content updates and other administrative projects as needed.</li></ul>
2026-10-28T21:58:43Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
18.00 - 19.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 12:00pm-9:00pm Monday-Friday and may require occasional weekends. Responsibilities:• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.• Help coordinate shipment schedules and monitor movement details using internal tracking tools.• Organize records and operational documents so information remains easy to access and up to date.• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.
2026-10-15T21:21:58Z

Executive Administrative Assistant Advanced (>6 years)

Jersey City, NJ
onsite
Temporary / Contract
38.00 - 38.00 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-19T15:54:11Z

Executive Assistant

Leesburg, VA
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We’re seeking a sharp, highly driven professional with a strong work ethic and prior experience supporting C-level executives as an Executive Assistant. The ideal candidate will have strong computer skills and the ability to manage multiple priorities effectively in a fast-paced environment.. This position in onsite Monday to Friday 9 am to 6 pm. Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments. </li><li>Coordinate travel arrangements, itineraries, and expense reports. </li><li>Prepare presentations, reports, correspondence, and other business documents. </li><li>Screen calls, emails, and inquiries, responding or redirecting as appropriate. </li><li>Organize and support meetings, including agendas, materials, and follow-up action items. </li><li>Maintain confidential information with a high level of discretion. </li><li>Liaise with internal departments and external partners on behalf of the executive team. </li><li>Assist with special projects and general administrative support as needed. </li></ul>
2026-10-22T18:53:47Z

Office Assistant (part-time)

Artesia, CA
remote
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are seeking a reliable and detail-oriented Part-Time Office Assistant to support daily administrative operations in a busy office environment. This individual will play a key role in ensuring office processes run smoothly by providing administrative support, maintaining records, handling documentation, and assisting with customer and vendor inquiries.The ideal candidate is organized, professional, and comfortable managing multiple priorities while maintaining a high level of accuracy and confidentiality. Key Responsibilities<ul><li>Provide general administrative support to the office team.</li><li>Answer and direct incoming phone calls and customer inquiries.</li><li>Prepare, review, and maintain contracts, work orders, permits, and other office documentation.</li><li>Process and organize burial permits and related records.</li><li>Enter, update, and maintain data in office databases and filing systems.</li><li>Assist with scheduling appointments and coordinating office activities.</li><li>Handle correspondence, emails, and document distribution.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Support special projects and perform other administrative duties as assigned.</li><li>Ensure records are maintained in compliance with company policies and procedures</li></ul> Hours<ul><li>Regular Schedule: 12:00 PM - 4:00 PM, Monday through Friday</li><li>Training Period: 10:00 AM - 4:00 PM for the first two weeks</li></ul>
2026-10-22T23:18:42Z

Executive Assistant

Wilkes-barre, PA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Robert Half is seeking a professional and organized Executive Assistant to support leadership with scheduling, communication, and daily administrative tasks. The ideal candidate is detail-oriented, exercises sound judgment, and handles confidential information with discretion. Responsibilities<ul><li>Manage executive calendars, meetings, and appointments.</li><li>Coordinate travel arrangements and prepare itineraries.</li><li>Prepare emails, reports, presentations, and other documents.</li><li>Support meeting planning, agendas, and follow-up items.</li><li>Communicate with internal teams and external contacts on behalf of leadership.</li><li>Maintain organized files, records, and office documents.</li><li>Handle sensitive information with confidentiality and professionalism.</li><li>Assist with special projects and other administrative duties as needed.</li></ul>
2026-11-06T14:08:48Z

Executive Assistant

San Diego, CA
remote
Temporary / Contract
45.00 - 50.00 USD / Hourly
Position OverviewOur client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.Key Responsibilities<ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul>
2026-11-07T00:18:50Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring the efficient operation of executive-level activities. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including agendas, materials, note-taking, and follow-up actions</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Assist with special projects, event planning, and executive initiatives</li><li>Monitor deadlines and help ensure timely completion of deliverables</li><li>Provide general administrative support to enhance executive productivity</li></ul>
2026-11-04T17:28:43Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who excels in a fast-paced environment, can effectively manage multiple priorities, and communicates professionally with individuals at all levels of an organization. The position requires strong judgment, exceptional organizational skills, and the ability to handle confidential information with discretion. Based on general knowledge. Responsibilities<ul><li>Manage complex calendars for senior leaders, including coordinating meetings, appointments, and other commitments while anticipating and resolving scheduling conflicts. Based on general knowledge.</li><li>Partner with internal support teams to help keep daily priorities, meetings, and follow-up items organized and on schedule. Based on general knowledge.</li><li>Act as a key point of contact between leadership and internal stakeholders to support timely communication and cross-functional collaboration. Based on general knowledge.</li><li>Prepare, review, and distribute correspondence, mail, and other communications while identifying urgent or high-priority items. Based on general knowledge.</li><li>Coordinate travel arrangements, accommodations, and detailed itineraries to ensure seamless logistics for executives. Based on general knowledge.</li><li>Process expense reports, corporate card reconciliations, and related documentation accurately and in a timely manner. Based on general knowledge.</li><li>Develop presentations, reports, and other materials to support meetings, communications, and business initiatives. Based on general knowledge.</li><li>Handle sensitive information with a high degree of confidentiality and exercise sound independent judgment in daily responsibilities. Based on general knowledge.</li><li>Greet visitors and provide professional front office or administrative support as needed. Based on general knowledge.</li><li>Assist with special projects, events, and additional administrative support for leadership or other departments as required. Based on general knowledge.</li></ul>
2026-11-05T19:08:46Z

Executive Assistant

Minneapolis, MN
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Job SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and correspondence, and helping ensure daily operations run smoothly. The ideal candidate is professional, resourceful, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide administrative support to one or more executives.</li><li>Manage complex calendars, schedules, and meeting logistics.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Screen and prioritize communications, including emails and phone calls.</li><li>Organize and maintain files, records, and important documentation.</li><li>Assist with expense reports, invoice processing, and budget tracking.</li><li>Coordinate special projects, events, and cross-functional activities.</li><li>Serve as a liaison between executives, internal teams, and external stakeholders.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li></ul>
2026-11-02T14:28:42Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
A respected financial services firm in Honolulu is seeking an experienced Executive Assistant to support senior leadership and ensure efficient daily operations. This is an excellent opportunity for a highly organized professional who thrives in a fast-paced environment.This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800. Responsibilities:<ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Answer and direct incoming phone calls professionally</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate meetings and take meeting notes as needed</li><li>Screen communications and handle confidential information</li><li>Assist with project coordination and special assignments</li><li>Maintain organized records and filing systems</li></ul>
2026-10-30T02:08:42Z

Executive Assistant

Eugene, OR
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities.Responsibilities<ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul>
2026-10-30T21:53:42Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T22:13:45Z

Executive Assistant

West Des Moines, IA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in a Contract position based in West Des Moines, Iowa. This opportunity is ideal for someone who thrives in an organized office setting and takes pride in keeping leadership activities, board coordination, and administrative details running smoothly. The role calls for strong organization, discretion, and the ability to adapt quickly while supporting meetings, documentation, and daily operational needs. Responsibilities:• Prepare clear and timely draft minutes by attending board and committee meetings and accurately capturing key discussions and decisions.• Compile, format, and distribute board packets and related meeting materials to ensure participants are well prepared.• Handle data entry assignments and administrative projects with a high level of accuracy and attention to detail.• Support leadership and board members with day-to-day administrative tasks that help maintain efficient operations.• Maintain an orderly, well-kept office environment that reflects consistency and supports a regular in-office presence. If this aligns with your career experience, please apply through our Robert Half website or call 515.706.4974 for any questions!
2026-10-16T20:58:41Z

Executive Assistant

Salem, OR
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities. Responsibilities<ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul>
2026-10-23T22:43:43Z

Executive Assistant ON-SITE

Tuskegee, AL
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
Position OverviewWe are seeking a highly organized and proactive Executive Assistant for a contract opportunity supporting senior leadership. The ideal candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, handling confidential information, and ensuring the day-to-day administrative operations run smoothly.This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple priorities.Key Responsibilities<ul><li>Provide administrative support to executive leadership and key stakeholders</li><li>Manage complex calendars, schedule meetings, and coordinate conference calls</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen and prioritize emails, phone calls, and requests</li><li>Coordinate executive meetings, leadership events, and special projects</li><li>Maintain confidential records and sensitive information with discretion</li><li>Take meeting notes and track action items to completion</li><li>Assist with budget tracking, invoicing, and expense reconciliation as needed</li><li>Serve as a liaison between executives, internal departments, and external partners</li></ul>
2026-11-03T14:58:39Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000.00 - 150000.00 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-10-19T16:13:46Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
35.00 - 50.00 USD / Hourly
Key Responsibilities<ul><li>Manage the CEO's calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
2026-11-06T08:39:08Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35.00 - 55.00 USD / Hourly
<ul><li>Manage the CEO's complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
2026-11-06T08:39:08Z

Executive Assistant

Middlesex, NJ
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul>Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul>
2026-11-06T17:44:06Z

Sr. Administrative Assistant

Alpharetta, GA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for a Sr. Administrative Assistant to provide dependable, high-level support to senior leadership in the energy and natural resources sector. This contract position has the potential to become a permanent role and is ideal for someone who thrives in a fast-moving setting, can balance business priorities with occasional personal support tasks, and remains composed when plans shift quickly. The role offers meaningful exposure to executive operations, along with opportunities to build new skills through company-sponsored training and licensing. Responsibilities:• Oversee busy executive schedules by organizing meetings, appointments, and shifting priorities to keep daily activities running smoothly.• Coordinate domestic and international travel arrangements, including air travel, lodging, transportation, and detailed itinerary preparation.• Respond quickly to schedule changes and travel disruptions, resolving urgent issues with sound judgment and efficiency.• Provide administrative and practical support for both business-related activities and occasional personal tasks as requested by leadership.• Serve as a reliable point of contact for internal teams and external partners, ensuring clear and timely communication on behalf of executives.• Handle sensitive information with a high level of discretion while maintaining accuracy across correspondence, scheduling, and documentation.• Assist with basic financial and administrative tasks using QuickBooks, with training and certification provided by the company.• Obtain and maintain a company-sponsored Notary license and support related documentation needs when applicable.• Use emerging technology and AI-based tools to improve productivity, streamline routine work, and adapt to changing administrative needs.• Support executive availability outside standard business hours when necessary, including early mornings, evenings, or occasional weekends.
2026-11-06T20:33:42Z

Bilingual Spanish Executive Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages. Responsibilities<ul><li>Provide direct administrative support to executives and senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Handle incoming calls, emails, and requests with professionalism and discretion</li><li>Communicate with clients, vendors, employees, and business partners in both English and Spanish</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas, materials, and follow-up items</li><li>Track deadlines, action items, and important projects</li><li>Process expense reports, invoices, and other administrative documentation</li><li>Maintain confidential and sensitive information</li><li>Assist with special projects and additional administrative responsibilities as needed</li></ul>
2026-10-23T22:13:45Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000.00 - 130000.00 USD / Yearly
We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters. Responsibilities: • Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy. • File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines. • Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials. • Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics. • Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments. • Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake. • Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems. • Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
2026-10-08T14:38:43Z

Conference Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces. Responsibilities: • Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area. • Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries. • Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly. • Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times. • Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed. • Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption. • Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach. • Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions. • Monitor the condition of conference areas and submit service or maintenance requests when issues arise. • Take on additional operational or customer support duties as assigned to meet business needs.
2026-10-26T12:34:09Z

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