369 Results for Purchasing Assistant Jobs

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Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T00:00:00Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows. Responsibilities: • Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy. • Assist with Aeries and CalPADS-related administrative processing, including data review and record support. • Manage absence tracking activities and maintain organized logs for office reporting and follow-up. • Support the volunteer clearance process by reviewing documentation and coordinating processing steps. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members. • Perform receptionist and general front-office duties to help maintain an organized office environment.
2026-11-02T00:00:00Z

Administrative Assistant

Spokane, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is looking for an Administrative Assistant to support a reputable manufacturing organization in the Spokane area. This position is ideal for someone who enjoys keeping things organized, supporting a team, and being the person others rely on to keep daily operations moving. The successful candidate will have strong attention to detail, excellent follow-through, and the ability to manage multiple priorities.Pay: $22-$26/hr depending on experienceJob Duties<ul><li>Provide day-to-day administrative support to office and operations teams.</li><li>Manage incoming calls, emails, mail, and general office correspondence.</li><li>Prepare spreadsheets, reports, presentations, and other business documents.</li><li>Maintain accurate records, files, and documentation.</li><li>Coordinate meetings, schedules, and internal communications.</li><li>Assist with purchasing, data entry, and other office projects as needed.</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity, Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-11-03T00:00:00Z

Administrative Assistant

Canton, OH
onsite
Permanent / Full Time
37440 - 45760 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner. Responsibilities: • Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly. • Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy. • Enter information into internal systems and verify data to support organized and reliable recordkeeping. • Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination. • Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
2026-10-28T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area. • Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism. • Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Organize records and maintain administrative documents so information is accessible and current. • Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
2026-10-23T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Permanent / Full Time
55000 - 56000 USD / Yearly
We are seeking a highly organized and detail-oriented Administrative Assistant to support our client in the construction industry. This role serves as a critical resource for field and internal staff by coordinating project documentation, scheduling, communications, and administrative processes. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities, and enjoys being part of a collaborative team that helps keep projects on schedule and running efficiently. Key Responsibilities<ul><li>Provide administrative support to Project Managers, Superintendents, and other construction team members.</li><li>Prepare, organize, and maintain project files, contracts, change orders, permits, submittals, RFIs, and other project documentation.</li><li>Coordinate meetings, appointments, and project schedules, including preparing agendas and meeting minutes.</li><li>Assist with project setup and closeout documentation.</li><li>Process purchase orders, invoices, expense reports, and vendor documentation.</li><li>Track project deadlines and support the team with administrative follow-up on outstanding items.</li><li>Serve as a liaison between internal departments, subcontractors, vendors, clients, and field personnel.</li><li>Maintain accurate records within project management and document control systems.</li><li>Support bid and proposal preparation by gathering documentation and formatting materials.</li><li>Assist with onboarding subcontractors and ensuring compliance documentation is received and maintained.</li><li>Answer incoming calls, respond to inquiries, and direct communications appropriately.</li><li>Coordinate travel arrangements, company events, and team meetings as needed.</li></ul>
2026-10-27T00:00:00Z

Administrative Assistant

Worcester, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half's client in Worcester MA is seeking an Administrative Assistant to help support their education program within the medical space for a long term engagement! Responsibilities include:- Administrative work to set up scenarios for medical students- Scheduling- Arranging training- Communications with various internal coordinators- Light communication to external vendors- Keep workplace organized- Phone/Email correspondence- Assessment support (assist medical students and per diem employees who are acting as patients with any guidance they may need during trainings)○ Check-in○ Set up orientations○ Ensure everyone arrives on time○ Print schedules○ Make announcements (as needed) Start Date: 10/5End Date: Through end of year (could extend)Hours: M-F | 8:30am-4:30pm & someone who can be flexible to work different hours on day of events!Work Type: On-sitePay Rate: $19.50+ (dependent on experience) **If interested, APPLY now
2026-10-30T00:00:00Z

Administrative Assistant

Columbia, SC
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an Administrative Assistant to support advancement operations for a local not for profit organization in Columbia, South Carolina. This position will be responsible for producing timely and accurate data input within the donor database. Creating and producing reports, mailings and donor follow up. You will ensure optimal database performance by analyzing database issues and monitoring database performance. Additionally, working with team members to provide general administrative support and coordination with planned events and other activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment.
2026-10-23T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a contract, part-time opportunity suited for someone who is organized, responsive, and comfortable managing administrative tasks in an organized setting. The ideal Administrative Assistant candidate will help maintain accurate records, coordinate scheduling needs, and provide front-desk and phone support to keep the office running efficiently. Here’s how you’ll contribute each day: • Review and examine files for accuracy, completeness, and proper organization.• Coordinate appointments and maintain calendars to support daily scheduling needs.• Receive inbound calls, respond professionally, and direct inquiries to the appropriate contact.• Perform data entry tasks with strong attention to detail and timely follow-through.• Provide general front-desk assistance and support routine receptionist functions.• Assist with day-to-day office administration to ensure smooth and efficient operations.
2026-10-20T00:00:00Z

Administrative Assistant

Canandaigua, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support an Executive Assistant in managing daily administrative operations. This role is ideal for someone who thrives in a fast-paced environment, has strong attention to detail, and enjoys helping senior leadership stay organized and efficient. Based on general knowledge.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the Executive Assistant and leadership team. </li><li>Manage calendars, schedule meetings, and coordinate internal and external appointments. </li><li>Prepare correspondence, reports, presentations, and meeting materials. </li><li>Handle travel arrangements, expense reports, and logistics coordination. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li><li>Screen calls, emails, and inquiries, and route messages appropriately.</li><li>Assist with special projects, event coordination, and other operational tasks as needed. </li><li>Support office workflow and help ensure priorities are managed efficiently.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support housing-related operations for a university environment in Louisville, Kentucky. This Contract position will provide administrative coordination across residence life activities, student support processes, summer program logistics, and office operations. The role is well suited for someone who is organized, service-focused, and comfortable managing details across multiple priorities in both office and campus settings. Responsibilities: • Direct student questions and concerns to the appropriate team members, follow up on outstanding issues, and help ensure timely communication back to residents. • Support residence hall security coordination by monitoring the status of camera coverage, arranging requests for new equipment, and assisting with key card updates when needed. • Help administer summer camp and conference activities by tracking agreements, confirming attendance details, and coordinating billing follow-up to support accurate invoicing and collection. • Maintain records related to room availability and vacancies so turnover activity can be scheduled efficiently. • Perform daily administrative support duties such as data entry, document handling, call coverage, and reception-related tasks for housing operations. • Use department software and Microsoft Office tools to organize information, verify records, prepare reports, and assist with audits of operational activity. • Coordinate with staff across multiple housing and student service areas to keep assignments moving and ensure deadlines are met. • Travel throughout campus as needed to support residence hall-related tasks and verify operational needs in various locations.
2026-10-30T00:00:00Z

Administrative Assistant

Greenville, SC
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support a client-facing office in South Carolina. This contract opportunity is ideal for someone who enjoys creating a welcoming environment, handling a high volume of activity effectively, and keeping daily operations running smoothly. The person in this role will interact with clients directly, provide administrative support, and help ensure an efficient and positive office experience, especially during peak tax season. Responsibilities: • Welcome visitors warmly, assist with check-in, and create a positive first impression for clients arriving at the office. • Answer incoming calls and respond to routine questions or route inquiries to the appropriate team members in a timely manner. • Contact clients when additional information is needed and help maintain clear, courteous communication throughout their service experience. • Review tax return documents with clients at a high level and help coordinate the next steps in the process. • Escort clients to conference rooms and connect them with staff members for scheduled meetings. • Enter and update information accurately in office records while maintaining organized documentation. • Manage multiple priorities during busy periods, especially throughout tax season, while staying composed and detail-oriented. • Provide general front desk and administrative support to help the office operate efficiently each day.
2026-11-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are seeking an Administrative Assistant to provide high-level administrative support to executive leadership, including the CEO as needed. This role operates in a fast-paced, professional office environment and requires a highly organized, detail-oriented, and proactive individual.Key Responsibilities<ul><li>Manage calendars and coordinate scheduling</li><li>Handle phone and email correspondence</li><li>Coordinate travel arrangements and liaise with travel agents</li><li>Process and track expenses, including collecting and requesting invoices</li><li>Provide general administrative support as needed</li></ul>Additional Expectations<ul><li>This role provides direct support to senior leadership and may require occasional availability outside of standard business hours for urgent or time-sensitive requests</li><li>On-call responsibilities may include responding to calls, texts, calendar updates, or travel changes</li><li>If converted to a permanent position, occasional alternating weekend coverage may be required; physical office presence would not be required on weekends</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

Amherst, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination. This is a Contract position with an expected duration of at least one month and may extend up to three months based on business needs. Responsibilities:• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.• Receive and direct incoming phone calls with care, ensuring timely and accurate communication.• Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.• Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.• Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.
2026-10-23T00:00:00Z

Administrative Assistant

Mt. Pleasant, SC
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy team in Mount Pleasant, South Carolina. This contract opportunity with permanent potential is ideal for someone who can balance administrative coordination while working accurately in a fast-paced environment. The position will contribute to travel planning, document distribution, client communication, and data management. Responsibilities:• Coordinate travel logistics, maintain flight schedules and travel records, and prepare associated expense documentation.• Support the collection, organization, and review of records by assisting with retrieval and tracking activities.• Communicate with clients regarding active matters, follow up on outstanding items, and help maintain positive client relationships.• Maintain and update records related with a high level of accuracy.• Assist with reviewing financial data and generating reports in coordination with accounting-related processes.• Update, upload, and track agreements and provide administrative support for office service projects as needed.
2026-10-15T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Willow Grove, PA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract-to-permanent position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes moving efficiently. The person in this role will help manage front-office activity, handle incoming communication, and maintain accurate records while contributing to a well-organized workplace. Responsibilities: • Welcome visitors, manage front-desk activity, and provide a positive first point of contact for the office. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages clearly and promptly. • Perform a range of administrative support tasks to keep daily operations organized and on schedule. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, sort, and organize documents, correspondence, and general office materials for easy access and follow-up. • Coordinate routine office activities, including scheduling support and assistance with day-to-day operational needs. • Monitor administrative workflows and help ensure tasks are completed efficiently and in a timely manner.
2026-10-30T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-11-02T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
15 - 16 USD / Hourly
We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly. Responsibilities:• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.• Build productive working relationships with both internal teams and external customers to support smooth request handling.• Apply learned business rules and operational practices to complete work correctly and minimize errors.• Contribute to departmental performance by meeting or surpassing established service level targets.
2026-11-02T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization. This contract opportunity is ideal for someone who communicates clearly, stays organized under pressure, and can manage multiple priorities in a busy environment. The person in this role will help create a welcoming front office experience while providing dependable administrative support across a range of routine tasks. Responsibilities: • Manage front desk activity by greeting visitors, directing inquiries, and ensuring a welcoming first point of contact for the office • Respond to incoming phone calls courteously, route messages accurately, and assist callers with general questions • Provide day-to-day administrative support such as preparing documents, organizing files, and maintaining office records • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness • Coordinate general office tasks to help keep workflows efficient in a fast-paced setting • Support scheduling, correspondence, and other clerical duties needed by the team • Maintain an orderly administrative environment by tracking paperwork and assisting with routine office operations
2026-10-30T00:00:00Z

Administrative Assistant

Pearland, TX
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an Office Manager to support daily office operations in Houston, Texas. This contract-to-permanent opportunity plays a critical role in keeping office operations running smoothly by managing resident interactions, coordinating vendors, overseeing administrative workflows, and supporting organizational communications. This individual serves as a leader within the office, ensuring accountability, efficiency, and a high level of customer service. Responsibilities:<ul><li>Oversee daily front office operations and serve as the primary point of contact for residents, visitors, vendors, and board members.</li><li>Manage escalated resident inquiries, resolve conflicts, and ensure community policies and procedures are communicated and enforced consistently.</li><li>Coordinate vendor scheduling, property access, maintenance requests, and follow-up activities while maintaining accurate service records and documentation.</li><li>Review, organize, and maintain digital and physical records, ensuring accuracy, compliance, and proper document control.</li><li>Draft, review, and distribute resident communications, notices, newsletters, and operational updates in a professional and consistent manner.</li><li>Create event flyers, promotional materials, invitations, and tickets for community events using Canva, Adobe Creative Suite, or similar design platforms.</li><li>Assign, monitor, and track administrative tasks to ensure deadlines are met and office operations run efficiently.</li><li>Prepare reports, maintain tracking logs, and provide updates to management and the Board of Directors as needed.</li><li>Manage incoming calls, emails, and correspondence, ensuring timely responses and appropriate follow-up.</li><li>Support resident account inquiries, billing-related questions, and general administrative requests.</li><li>Coordinate office calendars, meetings, mail distribution, supply inventory, and other daily operational activities.</li><li>Identify recurring issues, monitor trends, and implement proactive solutions to improve resident service and office efficiency.</li><li>Serve as a key liaison between residents, vendors, committees, board members, and management to ensure clear communication and smooth operations.</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
25 - 28 USD / Hourly
A busy family law practice is seeking an experienced Legal Assistant to provide temporary support in a fast-paced, high-volume environment. The ideal candidate will have prior family law experience and be able to prepare legal documents with minimal training, allowing the attorney to focus on serving clients and managing a growing practice. Key Responsibilities<ul><li>Prepare and process Affidavits of Financial Status, Child Support Guideline Worksheets, and other family law documents.</li><li>Draft, format, proofread, and file legal pleadings, correspondence, and court-related documents.</li><li>Manage case files and maintain accurate client records.</li><li>Coordinate court dates, deadlines, appointments, and attorney calendars.</li><li>Communicate professionally with clients, opposing counsel, courts, and third parties.</li><li>Assist with discovery, document collection, and case preparation.</li><li>Utilize legal software and practice management tools to track matters and maintain documentation.</li><li>Support general law office administration and workflow management.</li><li>Assist with website content updates and other administrative projects as needed.</li></ul>
2026-10-28T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for an experienced Administrative Assistant to provide high-level transactional legal support to attorneys handling corporate, real estate, finance, and M&A matters. This contract opportunity is ideal for someone who thrives in a fast-moving legal environment and can keep complex transactions organized from document preparation through post-closing follow-up. The role calls for strong judgment, discretion, and the ability to coordinate multiple priorities while maintaining exceptional accuracy and client service. Responsibilities: • Draft, revise, format, and proofread legal and transactional materials such as agreements, financing documents, lease-related paperwork, entity records, and closing deliverables. • Oversee transaction closing logistics by building and updating checklists, collecting signatures, monitoring outstanding items, assembling final binders, and completing follow-up tasks after closing. • Track deadlines and matter progress, alerting attorneys to pending requirements and helping keep deals moving on schedule. • Maintain organized electronic and physical records, including document repositories and data rooms, in alignment with firm and client expectations. • Coordinate execution of documents through electronic signature tools, escrow handling, and controlled release of fully signed materials. • Communicate with clients, lenders, title representatives, opposing counsel, and other external parties to schedule activities, exchange documents, and support efficient transaction flow. • Prepare and submit business filings, qualification documents, good standing requests, and related corporate records with government agencies and other appropriate entities. • Support due diligence efforts by collecting, indexing, organizing, and reviewing transaction-related materials for attorney use. • Assist with administrative law firm processes such as conflict checks, new matter intake, engagement documentation, calendar coordination, travel arrangements, expense reporting, and billing support.
2026-10-30T00:00:00Z

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369 results for Purchasing Assistant jobs