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215 results for Project Administrator jobs

Digital Project Manager

New York, NY
onsite
Temporary / Contract
66.5 - 77 USD / Hourly
We are looking for an experienced Digital Project Manager to lead website initiatives for both the Empire State Building and Empire State Realty Trust corporate sites. This long-term contract role requires a strategic thinker who excels in digital marketing and web development, driving projects from concept to execution. You'll collaborate closely with the Senior Digital Marketing Manager to ensure impactful results that align with business objectives. Responsibilities: • Manage and oversee website projects, ensuring they are delivered on time and align with strategic goals. • Coordinate cross-functional teams, including designers, developers, and marketers, to execute web development initiatives. • Implement and maintain digital asset management (DAM) systems to streamline content organization and accessibility. • Conduct A/B testing to optimize website performance and user experience. • Develop and monitor project timelines to ensure deadlines are met effectively. • Collaborate with stakeholders to gather requirements and translate them into actionable project plans. • Analyze project outcomes and metrics to identify areas for improvement and future opportunities. • Provide regular updates and reports to senior leadership on project progress and results. • Ensure all website changes and developments adhere to branding and quality standards. • Drive continuous improvement of digital processes and tools to enhance efficiency.
2026-04-27T00:00:00Z

Project Accounting Analyst

New York, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Analyst to support the financial operations of our real estate projects in New York, New York. This role will involve analyzing financial data, preparing reports, and ensuring compliance with established accounting standards. You will work closely with cross-functional teams, including Facilities, Engineering, and Procurement, to maintain accurate financial records and assist in budgeting and forecasting processes. Responsibilities: • Conduct month-end close activities, including preparing and reviewing variance reports for assigned locations and accounts. • Ensure the accuracy and integrity of financial data within the purchase order system to support accruals and monthly financial close processes. • Collaborate with Facilities, Engineering, and Procurement teams to verify contractual purchase orders, monitor billing accuracy, and resolve any discrepancies. • Manage cash transactions by recording activity and preparing funding requests. • Assist in the preparation of annual budgets and monthly forecasts, including contract spend projections and variance analysis. • Perform detailed analysis of reactive spending to aid in financial planning and reporting. • Ensure adherence to organizational and client policies, standards, and accounting procedures. • Support the creation and validation of purchase orders, ensuring alignment with financial projections and budgets. • Monitor accounts payable processes to ensure timely and accurate reconciliation of invoices.
2026-03-30T00:00:00Z

Junior Project Manager

Atlanta, GA
onsite
Temporary / Contract
35 - 38 USD / Hourly
OverviewOur client is seeking a Junior Project Manager to support a large‑scale vendor and procurement rationalization effort tied to enterprise initiatives and integration work. This role will function as a coordination and execution partner across procurement, finance, legal, and business stakeholders to help assess vendor relationships, manage communications, and drive work forward.This position sits within a procurement and vendor management environment but is not an HR role. The focus is on organizing work, analyzing vendor‑related data, managing requests, and ensuring stakeholders understand decisions around vendor retention, consolidation, or exit. Key Responsibilities<ul><li>Support project management activities related to vendor and contractor rationalization across the enterprise</li><li>Help coordinate and track decisions regarding vendors being retained, consolidated, or decommissioned</li><li>Analyze non‑technical data (primarily spreadsheets, reports, summaries) to understand vendor value, risk, cost, and renewal status</li><li>Partner with internal stakeholders (procurement, legal, finance, sourcing, analysts, and business leaders) to gather inputs and drive decisions forward</li><li>Communicate clearly with stakeholders regarding vendor decisions, timelines, and next steps</li><li>Assist in managing contract‑related workflows such as renewals, terminations, and integration‑related changes</li><li>Help triage and reduce a backlog of vendor‑related requests coming from the business</li><li>Support the development and execution of playbooks and processes for managing vendor decisions</li><li>Act as a coordination point (“air traffic controller”) to keep vendor communications and internal collaboration moving efficiently</li></ul>
2026-04-24T00:00:00Z

Event Coordinator

Santa Monica, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dedicated Event Coordinator to join our team in Santa Monica, California. In this project based contract role, you will play a key part in planning and executing successful events, ensuring all aspects run smoothly from start to finish. If you thrive in fast-paced environments and enjoy collaborating with others to create memorable experiences, this position could be the perfect fit for you. Responsibilities:• Lead the setup and execution of events, ensuring all elements are in place and functioning as planned.• Oversee and manage event staff, providing direction and support throughout the event.• Assist with pre-event planning, including confirming staff schedules and coordinating logistics.• Supervise event operations, including welcoming guests, addressing inquiries, and ensuring a seamless experience.• Handle post-event tasks such as cleanup, packing, and coordinating the return of materials and equipment.• Collaborate with account managers to ensure client expectations are met and exceeded.• Provide support for various on-site activities, including meet-and-greet duties and guest assistance.• Maintain organization and attention to detail to ensure all aspects of the event are executed flawlessly.• Ensure all event logistics align with company standards and client requirements.• Lift and transport materials weighing up to 50 pounds as needed during event preparations.
2026-04-16T00:00:00Z

Event Coordinator

Bellevue, WA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Project Coordinator I – Events Job Title: Events CoordinatorEmployment Type: 4 Week ContractWork Environment: On‑site, supporting events across two buildingsPay: Available on W2Job SummaryWe are seeking a highly organized and detail‑oriented Events Coordinator to support on‑site event coverage within a commercial real estate environment. This contract position focuses on planning, coordinating, and executing a variety of professional events, including conferences, seminars, networking events, and corporate meetings.The Events Coordinator will work closely with internal teams, clients, and external partners to ensure seamless event execution and a positive attendee experience. Key Responsibilities<ul><li>Partner with clients and internal stakeholders to understand event objectives, requirements, and target audiences.</li><li>Plan, coordinate, and execute assigned events, including logistics related to venues, catering, audiovisual needs, transportation, lodging, budgets, and timelines.</li><li>Manage event logistics such as registration processes, attendee tracking, and on‑site event support.</li><li>Prepare and organize event materials, including agendas, presentations, name badges, and promotional items.</li><li>Track and manage event budgets, providing clear and timely expense reporting.</li><li>Source, coordinate, and negotiate with vendors, suppliers, and contractors to secure services and equipment within budget guidelines.</li><li>Serve as the primary point of contact with external stakeholders, including venues, vendors, speakers, and service providers.</li><li>Collaborate with marketing or communications teams to develop event collateral, invitations, and promotional materials.</li><li>Conduct post‑event evaluations to assess outcomes and identify improvement opportunities.</li><li>Stay informed of industry trends, best practices, and emerging tools related to event planning and coordination.</li><li>Provide coverage and operational support for events across two on‑site buildings.</li></ul>
2026-04-27T00:00:00Z

Event Coordinator

Houston, TX
remote
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for a skilled Event Coordinator to join our team on a long-term contract basis in Houston, Texas. This role offers an exciting opportunity to plan, organize, and execute high-quality events while collaborating with various stakeholders to ensure seamless operations. The ideal candidate will excel in managing event-related content, marketing campaigns, and design elements, bringing creativity and attention to detail to every project. Responsibilities: • Develop and distribute newsletters on a weekly, biweekly, and monthly basis to keep audiences informed. • Create and maintain event websites using the designated platform, ensuring they are updated and aligned with event schedules. • Implement website updates, including post-event surveys, to enhance user engagement and gather valuable feedback. • Manage modifications to website content and event pages, ensuring accuracy and consistency. • Design event-related graphics such as banners, ads, and social media creatives using Canva to support promotional efforts. • Coordinate paid search and social media campaigns tailored to specific events, ensuring maximum outreach. • Draft, edit, and review copy for messaging guides and campaign materials to maintain brand voice and quality. • Analyze campaign performance data to identify trends and optimize strategies to improve results. • Collaborate with marketing and event teams to ensure timely execution of campaigns and event timelines. • Maintain organization and reliability while managing multiple projects in a fast-paced environment.
2026-04-23T00:00:00Z

Event Coordinator

Ridgefield Park, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Event Coordinator to join our team in Ridgefield Park, New Jersey. In this long-term contract role, you will play a pivotal role in planning and executing events, ensuring a seamless experience for all participants. This is an exciting opportunity to combine your organizational skills with your passion for creating memorable events. Responsibilities: • Oversee the planning and coordination of events, ensuring all logistics are managed effectively. • Facilitate the check-in process for attendees and provide support to guests during events. • Serve as the primary point of contact for on-site visitors, addressing their needs and concerns. • Collaborate with team members to ensure events run smoothly and meet organizational goals. • Handle administrative tasks related to event management, including scheduling and documentation. • Monitor and address any unexpected challenges or adverse circumstances during events. • Maintain clear communication with clients, vendors, and stakeholders to ensure expectations are met. • Ensure all event-related activities comply with company policies and guidelines. • Support post-event evaluations to identify areas for improvement and enhance future events.
2026-04-16T00:00:00Z

Contracts Administrative Coordinator

Lexington, KY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Contracts Administrative Coordinator to support daily office operations for a construction-focused organization in Lexington, Kentucky. This contract position with potential for a long-term opportunity is ideal for someone who brings strong organizational skills, a clear communication style, and the ability to comfortably do complex work, make calls, and administrative functions involving contracts. The role will work closely with internal teams and clients to maintain efficient coordination across business activities while delivering dependable support. Responsibilities:<ul><li>Communicate clearly with customers, vendors, and team members to relay information and resolve routine administrative questions.</li><li>Provide administrative assistance to operational teams by organizing priorities, managing logistics, and helping meet departmental deadlines.</li><li>Support contract administration activities, including contract review, coordination, and documentation.</li><li>Serve as a point of contact for calls and inquiries from the field and field leadership.</li><li>Accurately manage and maintain contract records, notes, and supporting documentation.</li><li>Demonstrate excellent attention to detail when handling complex and sensitive information.</li><li>Proactively assess issues and communicate professionally to resolve or escalate matters as appropriate.</li><li>Collaborate closely with team members to support deadlines and departmental goals.</li></ul>
2026-04-27T00:00:00Z

Airtable Project Manager

Seattle, WA
onsite
Temporary / Contract
70 - 74 USD / Hourly
Robert Half is partnering with our client, a global digital media and technology organization, in the search for a Project Manager to support the development and optimization of internal tools that enable large-scale content and product workflows in Airtable. This is a high-visibility opportunity to make an immediate impact by building scalable systems and processes that drive critical business operations. The ideal candidate is highly organized, experienced in Airtable, and excels at delivering efficient, high-quality solutions in a fast-paced environment. Duration: 3-month contractLocation: Seattle, WA (hybrid-onsite)Pay Rate: $70–74/hourHours: 40 hours/week Position Overview:The Airtable Project Manager will play a critical role in designing, building, and optimizing Airtable-based solutions to support cross-functional teams. This individual will be responsible for translating business needs into scalable tool structures, managing data workflows, and partnering closely with engineering and product teams to drive execution. This role requires a strong blend of technical proficiency, systems thinking, and project management expertise. The ideal candidate thrives in fast-paced environments, demonstrates a deep attention to detail, and is comfortable owning projects from initial scoping through delivery. Key Responsibilities:<ul><li>Scope and assess existing tool structures, identifying opportunities to improve workflows and scalability</li><li>Design, build, and maintain Airtable solutions to support team operations and data management needs</li><li>Develop comprehensive business requirements documents (BRDs) and vision documents to guide product and tool development</li><li>Partner closely with engineering and development teams to translate requirements into functional solutions and ensure successful implementation</li><li>Manage end-to-end project execution, including timelines, deliverables, and stakeholder communication</li><li>Ensure data integrity, organization, and accessibility across Airtable systems and workflows</li><li>Collaborate with cross-functional teams, including product and marketing, to align tools with broader business objectives</li><li>Continuously optimize processes and tools to improve efficiency, usability, and scalability</li></ul>
2026-04-21T00:00:00Z

M&A Program/Project Manager

Spring, TX
onsite
Permanent / Full Time
145000 - 156000 USD / Yearly
We are looking for an experienced M&A Program/Project Manager to oversee IT integration projects within the oil and gas exploration and production sector. This role will focus on managing the end-to-end IT integration process for mergers, acquisitions, and divestitures, ensuring seamless transitions and minimal business disruption. Based in The Woodlands, Texas, the position offers an opportunity to lead strategic projects that will drive successful post-merger IT operations. Responsibilities: • Lead IT integration efforts across all phases of mergers, acquisitions, and divestitures, from initial due diligence to post-close stabilization. • Develop and continuously improve the M&A IT Integration Playbook, incorporating industry best practices and lessons learned. • Define integration strategies, create detailed project plans, and ensure adherence to scope, timeline, and budget. • Manage and coordinate cross-functional teams to align IT and business unit objectives during integration projects. • Evaluate and oversee third-party vendors for specialized IT tasks such as application installation, security implementation, and infrastructure upgrades. • Direct the integration of IT systems, software applications, infrastructure, and enterprise platforms, ensuring compatibility and functionality. • Ensure compliance with data privacy regulations and IT security standards throughout the integration process. • Conduct tollgate reviews to monitor progress and maintain disciplined execution of integration projects. • Collaborate with senior leadership to provide updates and ensure alignment with organizational goals. • Identify risks and develop mitigation strategies to address potential challenges during IT integration projects.
2026-04-15T00:00:00Z

Healthcare IT Project Manager

Delray Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Healthcare IT Project Manager – ApplicationsPosition SummaryThe Healthcare IT Project Manager is responsible for planning, executing, and delivering projects related to enterprise healthcare applications across the organization. This role ensures that clinical, operational, and administrative systems are implemented and optimized to support patient care, improve workflows, and enhance organizational efficiency.The Project Manager works closely with clinical leadership, IT teams, and business stakeholders to deliver projects on time, within scope, and within budget while maintaining high standards of quality and user satisfaction. Key ResponsibilitiesProject Planning & Execution<ul><li>Lead end-to-end project management for healthcare application initiatives, including:</li><li>Electronic Health Records (EHR)</li><li>Practice Management Systems</li><li>Revenue Cycle Applications</li><li>PACS, RIS, Laboratory, and Pharmacy systems</li><li>Patient engagement and population health platforms</li><li>Develop detailed project plans, timelines, and resource allocations.</li><li>Manage scope, risks, issues, and dependencies across multiple projects.</li></ul>Tool & Process Management<ul><li>Utilize Monday.com to:</li><li>Track project progress, milestones, and deliverables</li><li>Manage project portfolios and workflows</li><li>Maintain transparency across stakeholders</li><li>Standardize project documentation, templates, and reporting structures.</li><li>Ensure consistent use of project management tools across teams.</li></ul>Clinical Workflow Alignment<ul><li>Work closely with clinicians and end users to:</li><li>Understand workflow requirements</li><li>Identify opportunities for process improvement</li><li>Ensure solutions are practical, efficient, and support patient care delivery.</li></ul>Risk & Issue Management<ul><li>Identify project risks early and develop mitigation strategies.</li><li>Manage and escalate issues as needed to ensure project continuity.</li><li>Maintain risk and issue logs with clear ownership and resolution timelines.</li></ul>Vendor & Resource Coordination<ul><li>Coordinate with vendors, consultants, and internal teams to ensure successful delivery.</li><li>Track vendor performance against deliverables and timelines.</li><li>Assist in contract and scope alignment with external partners.</li></ul>Operational Readiness & Go-Live Support<ul><li>Coordinate testing, training, and go-live readiness activities.</li><li>Support deployment planning, including:</li><li>End-user training</li><li>Communication strategies</li><li>On-site support models</li><li>Ensure smooth transitions from project implementation to operational support.</li></ul>
2026-04-21T00:00:00Z

Technical Oracle Project Manager

Atlanta, GA
onsite
Temporary / Contract
75 - 85 USD / Hourly
Responsibilities<ul><li>Lead end-to-end delivery of large-scale technology programs across Corporate Functions</li><li>Drive program governance, execution tracking, and risk/issue management across multiple workstreams</li><li>Coordinate across business, product, architecture, and engineering teams to ensure alignment on scope, priorities, and timelines</li><li>Manage interdependencies across integration initiatives (e.g., platform consolidation, data migration, vendor systems)</li><li>Establish and maintain program plans, RAID logs, and executive-level reporting</li><li>Ensure alignment with regulatory, risk, and control requirements in a banking environment</li><li>Facilitate decision-making and escalation management with senior stakeholders (CIO, product owners, vendors)</li></ul>
2026-04-03T00:00:00Z

Construction Project Accountant

Niantic, CT
onsite
Permanent / Full Time
80000 - 115000 USD / Yearly
CONSTRUCTION PROJECT ACCOUNTANTDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. We are looking for a detail-oriented Project Accountant to join our team in the East Lyme area. In this role, you will provide critical support to project managers and the accounting department, ensuring accurate financial reporting and compliance with industry standards. Ideal candidates will have prior experience in the construction industry and a strong understanding of project accounting processes. Responsibilities:• Collaborate with project managers to generate detailed and accurate job cost reports upon request.• Prepare, issue, and monitor subcontracts, ensuring compliance with completion percentages within Acumatica.• Review subcontractor invoices for accuracy and compliance, approving them for data entry when appropriate.• Manage lien waivers, insurance certificates, W9 forms, retainage reductions, and payout requests.• Monitor subcontractor compliance notices, including those related to truckers and haulers.• Provide accounts payable support by reconciling statements, ensuring sales tax compliance, and managing check runs.• Set up vendor accounts, maintain accurate records, and handle insurance certifications.• Respond to accounts payable inquiries and maintain proper documentation for W9 forms and other compliance requirements. *For immediate consideration, please apply and/or email your resume today - Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-04-09T00:00:00Z

Property Coordinator

Honolulu, HI
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Property Coordinator to support day-to-day property operations in Honolulu, Hawaii. This Long-term Contract position is ideal for someone with experience in residential and commercial property administration who can help maintain organized workflows, responsive tenant support, and efficient leasing coordination. The right candidate will bring a service-focused approach, strong administrative skills, and the ability to work confidently with property management systems such as Yardi. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Coordinate daily administrative activities for assigned properties, ensuring records, correspondence, and operational tasks are completed accurately and on time.• Support leasing efforts by assisting with inquiries, scheduling appointments, preparing documentation, and helping move prospective tenants through the rental process.• Maintain organized tenant, lease, and property files while keeping information current within Yardi and other internal systems.• Serve as a point of contact for residents, vendors, and internal teams by responding to routine questions and directing issues to the appropriate parties.• Assist with rent-related documentation, lease renewals, notices, and other property management paperwork in accordance with established procedures.• Monitor maintenance requests and vendor activity, helping track progress and ensure follow-up is completed in a timely manner.• Contribute to smooth operation across residential and commercial properties by supporting reporting, compliance documentation, and general office coordination.
2026-04-29T00:00:00Z

Meeting/Event Coordinator

Newark, NJ
onsite
Temporary / Contract
20 - 30 USD / Hourly
We are looking for a proactive and detail-oriented Meeting/Event Coordinator to join our team in Newark, New Jersey. In this long-term contract position, you will play a key role in supporting the planning and execution of events, including meetings, conferences, and client receptions. This is an excellent opportunity to gain hands-on experience in event coordination while contributing to impactful projects in a dynamic, fast-paced environment. Responsibilities: • Assist in organizing in-person, virtual, and hybrid events, such as conferences, investor meetings, and client receptions. • Coordinate event logistics, including venue selection, catering arrangements, AV setup, shipping, and transportation needs. • Manage event registration processes, attendee communications, and tracking systems to ensure smooth execution. • Oversee vendor relationships by handling invoices, contracts, payments, and compliance reviews. • Prepare event materials, including agendas, signage, name badges, presentations, and post-event surveys. • Support data-related tasks such as data collection, entry, formatting, and reporting for events. • Provide assistance with event websites, invitations, and marketing materials using platforms like Cvent and ExactTarget. • Offer on-site event support, including managing the registration desk, hosting attendees, and troubleshooting issues. • Contribute to budget tracking, reconciliation processes, and the preparation of team meeting agendas. • Generate reports and maintain event documentation, including post-program summaries and analysis.
2026-04-13T00:00:00Z