We are looking for a detail-oriented Accounting Clerk to join our team in Portland, Maine. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring accuracy in records. This is an excellent opportunity for someone with a strong background in accounts payable, accounts receivable, and QuickBooks.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accurate payments and proper documentation.<br>• Maintain and update accounts payable and accounts receivable records.<br>• Utilize QuickBooks to manage financial transactions and generate reports.<br>• Perform accurate data entry to maintain organized financial records.<br>• Reconcile discrepancies in invoices and resolve any payment issues.<br>• Collaborate with team members to improve financial workflows and processes.<br>• Prepare periodic financial summaries and reports for management review.<br>• Ensure compliance with company policies and financial regulations.<br>• Respond to inquiries related to accounting matters in a timely manner.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Portland, Maine. In this long-term contract position, you will play a vital role in managing vendor payments, maintaining accurate financial records, and ensuring compliance with company policies. This opportunity is ideal for someone with experience in accounts payable processes and a keen ability to navigate complex workflows.<br><br>Responsibilities:<br>• Process vendor invoices with accuracy and ensure timely payment through established procedures.<br>• Monitor and resolve discrepancies in accounts payable transactions, including coding and data entry errors.<br>• Manage purchase orders and verify proper documentation for invoice approvals.<br>• Conduct regular W-9 updates and maintain compliance with tax regulations.<br>• Handle ACH transactions and check runs efficiently while adhering to company standards.<br>• Collaborate with team members to prepare repair invoices for vessels in dry dock.<br>• Maintain organized records of all accounts payable activities for audit purposes.<br>• Provide general administrative support to ensure smooth financial operations.<br>• Communicate effectively with vendors and internal teams to address payment inquiries.<br>• Identify opportunities to streamline processes and improve efficiency within the accounts payable function.
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Portland, Maine. This long-term contract position is ideal for someone who is passionate about the legal industry and thrives in a collaborative, meticulous environment. The role involves providing exceptional support to attorneys and clients while managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Assist with estate planning, estate administration, probate litigation, and trust administration tasks.<br>• Perform e-filing and manage court filings accurately and on time.<br>• Maintain and update calendars to ensure deadlines and appointments are met.<br>• Collaborate with attorneys and team members to ensure smooth workflow and high-quality deliverables.<br>• Provide exceptional client service by addressing inquiries and ensuring clear communication.<br>• Prepare legal documents and correspondence using advanced computer skills.<br>• Organize and manage case files to ensure easy accessibility and compliance.<br>• Support project management efforts by prioritizing tasks and adhering to timelines.<br>• Conduct research and gather information relevant to legal cases.<br>• Ensure all work is completed in a thorough and timely manner, meeting high standards of quality.
<p>We are looking for a detail-oriented Senior Grant Accountant to join our team in Portland, Maine. In this role, you will oversee financial processes related to grants, including pre-award and post-award activities, ensuring compliance and accuracy. You will play a pivotal role in managing grant accounting operations and supporting the organization's financial goals.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of grant accounting, including pre-award and post-award activities.</p><p>• Perform month-end closing procedures, ensuring accurate and timely financial reporting.</p><p>• Prepare and record journal entries to maintain proper financial documentation.</p><p>• Reconcile accounts and resolve discrepancies to ensure data integrity.</p><p>• Monitor and manage government grants, ensuring compliance with regulations and reporting requirements.</p><p>• Collaborate with the grant department to support daily operational needs.</p><p>• Analyze financial data to identify trends and provide insights for decision-making.</p><p>• Ensure adherence to organizational policies and procedures in financial operations.</p><p>• Assist with audits related to grants and financial reporting.</p>
<p>Robert Half has partnered with an established VC investment group to locate a hands-on <strong>CFO</strong> in <strong>Portland, Maine. (on-site)</strong></p><p><br></p><p>The ideal <strong>Chief Financial Officer </strong>candidate will have the following skills and experience:</p><p><br></p><ul><li>Bachelors or Masters Degree in Finance, Accounting, Business or related field.</li><li>CPA preferred</li><li>M& A experience (mergers & acquisitions)</li><li>SBIC regulatory filing experience</li><li>10+ years' experience in finance/accounting</li><li>Hands-on General Ledger Accounting (GAAP)</li><li>Budgeting and Financial Analysis</li><li>Advanced Excel</li></ul><p><br></p><p>Employer offers full benefits including: 401k with generous match, health, dental, vision, paid vacation and holidays.</p><p><br></p><p>For consideration, please apply online with resume:</p><p>Jennifer Thompson</p><p>Robert Half Finance & Accounting - Permanent Placement</p>
<p>We are looking for an Office Services Associate to join our team in Portland, ME on a contract basis. In this role, you will provide essential back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital environments. You will ensure smooth operations across hospitality, audio/visual, reception, and other service lines as needed.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office services tasks, including reprographics, mail handling, and intake processes, following established procedures.</p><p>• Ensure work requests are accurately logged and job tickets are completed before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues and escalate complex problems when necessary.</p><p>• Collaborate with supervisors and clients to address job requirements and meet deadlines.</p><p>• Maintain quality assurance standards for both individual work and team tasks.</p><p>• Load and manage office equipment with necessary supplies, such as paper and toner.</p><p>• Follow company policies and client site protocols to ensure compliance and efficiency.</p><p>• Prioritize and organize workflow to meet contracted deadlines and deliverables.</p><p>• Regularly lift and transport items weighing up to 50 pounds.</p><p>• Utilize resources and supplies cost-effectively to support operational goals.</p>
Our team is looking for a dedicated and detail oriented administrative assistant in Portland, ME. This contract position would be full time and fully onsite for at least 3 months. Support the teams in office with document creation and organization Organize paper and digital files Order office supplies Utilize Microsoft Excel for light data entry Answer occasional phone calls and emails in a detail oriented manner
We are looking for an experienced Project Manager to oversee operational activities related to commercial construction projects. This role requires a detail-oriented individual with expertise in logistics, warehouse management, and operations. As this is a contract position, candidates should be prepared to contribute their skills and knowledge for a defined project duration.<br><br>Responsibilities:<br>• Manage and coordinate all operational aspects of commercial construction projects to ensure smooth execution.<br>• Oversee logistics and supply chain processes, ensuring timely delivery of materials and resources.<br>• Develop and implement purchase orders to facilitate project requirements effectively.<br>• Supervise warehouse operations, including inventory control and storage management.<br>• Collaborate with cross-functional teams to ensure alignment with project goals and timelines.<br>• Monitor project progress and address any operational challenges that may arise.<br>• Ensure compliance with safety regulations and industry standards throughout the project.<br>• Provide regular updates and reports to stakeholders on operational performance.<br>• Identify opportunities for process improvement to enhance efficiency and project outcomes.
<p>We’re searching for a <strong>Project Manager</strong> to lead cross-functional initiatives in our electronics manufacturing operations. This role is responsible for driving project execution from concept through delivery, ensuring timelines, budgets, and quality standards are met.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage end-to-end project lifecycle for manufacturing and engineering initiatives.</li><li>Coordinate with design, production, supply chain, and quality teams.</li><li>Track milestones, mitigate risks, and report progress to stakeholders.</li><li>Ensure compliance with industry standards and customer requirements.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience managing projects in electronics manufacturing or a related industry.</li><li>Strong organizational and communication skills.</li><li>Familiarity with project management tools and methodologies (e.g., Agile, Waterfall).</li><li>PMP certification is a plus.</li></ul><p><br></p>
<p>We’re looking for a Senior Software QA Engineer to lead the charge in designing, developing, and executing software test plans for embedded products. If you love hunting down bugs, automating everything in sight, and making engineers sigh with your extremely thorough reviews, this one’s for you.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Build and execute test plans for new software.</li><li>Create and maintain manual and automated tests (yes, both — we checked).</li><li>Track down defects, document them, and make sure they never return. Ever.</li><li>Help shape internal standards, processes, and test automation frameworks.</li><li>Keep test environments configured and behaving (mostly) nicely.</li><li>Review software throughout the dev cycle and ask the important question: “But… can we verify it?”</li></ul><p><strong>What You Bring</strong></p><ul><li>Top‑tier collaboration skills — you play well with engineers of all kinds.</li><li>Excellent technical writing skills for crafting plans others can follow without crying.</li><li>Strong scripting/programming chops for tests, tools, and reporting.</li><li>Hands-on experience with embedded software development.</li><li>Confidence in testing methodologies, metrics, and design/implementation reviews.</li><li>Ability to read C/C++ without flinching.</li></ul><p><strong>Tools You Know</strong></p><ul><li>Version control + defect tracking systems</li><li>Build systems + CI/CD pipelines</li><li>Testing tools and frameworks</li><li>Bonus points for JIRA workflow design and test management.</li></ul><p><strong>Your Background</strong></p><ul><li>Bachelor’s degree in CS, Software Engineering, or a related STEM field</li><li>3+ years of SQA experience in embedded systems</li></ul><p><br></p>
