Add your latest resume to match with open positions.

140 results for Office Support jobs

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to join our team on a contract basis in Los Angeles, California. In this role, you will provide essential back-office support, including copy and mail services, while maintaining high standards of customer service and operational efficiency. This position offers a dynamic environment where attention to detail and strong organizational skills are key to success. Responsibilities: • Handle reprographics and mail services in both physical and digital formats, ensuring timely and accurate completion of tasks. • Follow established procedures to prioritize and manage workflow effectively, meeting deadlines and client expectations. • Perform quality assurance checks on completed work to maintain high standards of service. • Troubleshoot basic equipment issues and coordinate with supervisors or clients to resolve any operational challenges. • Load and maintain office machinery with necessary supplies such as paper and toner, ensuring uninterrupted functionality. • Maintain accurate logs for all office services activities, ensuring proper documentation and tracking. • Assist with breakroom and conference room cleanup, promoting a tidy and organized workplace. • Adhere to company policies as well as client-specific site policies to ensure compliance and professionalism. • Provide exceptional customer service to enhance client relationships and satisfaction. • Lift and transport materials up to 50 lbs. as needed to support operational requirements.
2026-03-23T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
Position summary The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including professional telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude.
2026-04-09T00:00:00Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations. This contract position is ideal for someone who enjoys hands-on work, takes pride in keeping service areas organized, and can provide responsive support to both employees and visitors. The role combines mail handling, copy support, shipping and receiving, light hospitality coordination, and front desk coverage in a client-facing environment. Responsibilities: • Manage incoming and outgoing mail, packages, and shipments while ensuring timely distribution and accurate handling of deliveries. • Operate and replenish multifunction copiers and printers, resolve routine equipment issues, and support basic document production needs. • Transport boxes and materials between building areas and deliver items to the appropriate departments across two floors. • Monitor and restock supplies for the print center, café bar, and other shared service areas to maintain daily readiness. • Keep office service spaces clean, organized, and fully supplied to support an efficient workplace environment. • Provide courteous assistance to clients and internal staff, responding to requests with a service-oriented approach. • Offer receptionist coverage for part of the day, including answering a multi-line phone system and greeting visitors as needed. • Assist with scanning, document handling, and related administrative support tasks to help maintain efficient office operations.
2026-04-21T00:00:00Z

Office Services Associate

Austin, TX
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dedicated Office Services Associate to join our team in Austin, Texas. This contract position offers an opportunity to provide essential back-office support for our clients, focusing on reprographics, mail services, and administrative tasks. The role requires a calm demeanor, strong organizational skills, and excellent communication abilities to ensure seamless operations in a fast-paced environment. Responsibilities: • Perform reprographics and mail services tasks, including document copying, scanning, and distribution. • Maintain accurate logs and records for all office service activities. • Ensure all job tickets are completed correctly and adhere to established workflows. • Troubleshoot basic equipment issues and escalate unresolved problems when needed. • Manage deadlines effectively to meet client expectations and deliver high-quality results. • Load machinery with necessary paper, toner, and supplies to ensure continuous operation. • Conduct quality assurance checks on completed work to ensure accuracy and compliance. • Provide outstanding customer service while interacting with clients and team members. • Prioritize tasks and workflows to optimize efficiency in daily operations. • Handle sensitive and confidential documents with care and discretion.
2026-03-23T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a proactive and detail-oriented Office Services Associate to join our team in Century City, California. This contract position involves supporting daily office operations, including light reprographics tasks, facilities management, and hospitality services. The ideal candidate will possess strong communication skills, technical aptitude, and a willingness to take initiative while maintaining a high standard of accuracy and attention to detail. Responsibilities:• Perform light reprographics tasks such as scaling Excel spreadsheets, three-hole punching, adding tabs, and handling simple print jobs.• Operate Canon machines efficiently and ensure all print jobs meet quality standards.• Assist with office facilities support, including hanging picture frames, setting up conference rooms, conducting visual inspections, and coordinating service requests.• Provide hospitality services, including reception coverage, making coffee, setting up visitor offices, and maintaining conference rooms.• Troubleshoot minor technical issues with office equipment and escalate when necessary.• Maintain logs and records for office operations to ensure smooth workflow and compliance with procedures.• Communicate proactively with team members and clients to address needs and resolve issues promptly.• Take initiative to identify and address potential problems before they escalate.• Ensure the office environment is organized and maintained to a high standard at all times.• Support additional tasks as needed, such as distributing faxes and scanning documents.
2026-04-17T00:00:00Z

Office Services Associate

Saint Louis, MO
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for an Office Services Associate to join our team on a contract basis in St. Louis Earnings Tx, Missouri. This position focuses on providing essential back-office support to ensure seamless operations for our clients, including reprographics, mail services, and other administrative tasks in both physical and digital environments. The role requires a proactive and detail-oriented individual who thrives in a fast-paced environment. Responsibilities: • Process and manage reprographics and mail services tasks following established procedures. • Ensure accurate completion of job tickets and logs for all office services activities. • Prioritize workflows to meet deadlines and deliver high-quality results. • Troubleshoot basic equipment issues and perform routine maintenance tasks. • Maintain and uphold confidentiality when handling sensitive documents and information. • Load machines with necessary supplies such as paper and toner. • Conduct Quality Assurance checks on completed tasks to ensure accuracy. • Communicate effectively with supervisors and clients regarding job progress or issues. • Adhere to company and client policies while using resources efficiently. • Provide support for additional service lines, including hospitality, reception, and audio/visual functions as needed.
2026-04-03T00:00:00Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
18 - 19 USD / Hourly
Job duties* denotes an essential function- *Utilize appropriate logs for all office services work.- *Ensure that job tickets are properly filled out before beginning work.- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.- *Follow procedures to run jobs in proper order.- *Communicate with supervisor or client on job or deadline issues.- *Meet contracted deadlines for accepting completing and delivering all work.- *Troubleshoot basic equipment problems.- Be able to lift up to 50 lbs. on a regular basis.- Prioritize workflow.- Performs Quality Assurance on own and work of others.- Load machines with various paper toner supplies.- Answer telephone emails and place service calls when needed.- Interact with clients in person over the phone or electronically.- Adhere to Williams Lea policies in addition to client site policies.- Use equipment and supplies in a cost-efficient manner. Working conditions- Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.- Ability to work overtime as needed.- Work is performed in a professional work environment.- Professional attire required.- Hazards include working with office machines copiers faxes scanners bindery equipment paper cutters and cleaning supplies and toner.- Must be able to work standing up all or most of the time.
2026-04-09T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dedicated Office Services Associate to join our team in New York, New York. In this role, you will support daily office operations by providing high-quality reprographics and facilities-related services. As a client-facing team member with strong attention to detail, you will contribute to creating a positive and efficient workplace environment. This is a long-term contract position. Responsibilities: • Perform daily office services such as high-volume copying, printing, scanning, and document finishing. • Operate, maintain, and troubleshoot multifunction printers, copiers, and other reprographics equipment. • Handle complex print requests, ensuring timely and accurate completion of large, confidential, or urgent jobs. • Conduct quality control checks on printed materials to ensure accurate formatting and presentation. • Manage incoming and outgoing mail, courier services, and shipping logistics. • Assist in setting up conference rooms, including coordinating presentation materials and catering services. • Respond to service requests promptly, ensuring all office needs are met efficiently. • Support electronic document management, including scanning and file formatting. • Coordinate with vendors for equipment maintenance and supplies. • Adhere to brand standards and production guidelines in all reprographics tasks.
2026-04-13T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:· Accurately document all workflow using designated service logs.· Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained.· Perform regular quality assurance checks on one's work and work of team members.· Safely lift up to 50 lbs. on a regular basis as part of essential duties.· Complete job tickets before commencing tasks to ensure accuracy and quality. · Prioritize and manage workflow to meet contract deadlines for all assignments.· Effectively communicate with supervisors and clients regarding project status or deadline concerns.· Answer phone calls and emails and place service calls when necessary.· Provide courteous and detail-oriented customer service, in person, by phone, and electronically.· Consistently adhere to company and client site policies and procedures.· Promote a cost-efficient approach when using office equipment and supplies.
2026-04-03T00:00:00Z

Office Services Associate

Seattle, WA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and operational services for a client site. This long-term contract opportunity is ideal for someone with strong office support experience, a service-focused approach, and the flexibility to assist with copy, mail, hospitality, and general workplace tasks. The role requires sound judgment, attention to detail, and the ability to keep work moving efficiently in a fast-paced environment. Responsibilities: • Manage day-to-day back-office support activities, including document reproduction, mail handling, scanning, and intake services across physical and digital workflows. • Review service requests for completeness, track assignments through appropriate logs, and organize incoming work to maintain accuracy and timely delivery. • Coordinate priorities effectively to meet committed turnaround times, and communicate promptly with clients or leadership when issues may affect deadlines. • Perform routine quality checks on completed work to ensure output meets service expectations and established standards. • Resolve basic equipment issues when possible and restock paper, toner, and other machine supplies to keep operations running smoothly. • Assist with conference room tidiness, office supply replenishment, and other workplace support tasks as needed. • Provide additional front-of-house or service-line assistance, such as reception, hospitality, or audio/visual support, based on business needs. • Handle confidential materials with discretion and follow workplace procedures and policies in all assigned duties.
2026-04-20T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented and adaptable Office Services Associate to join our team in New York, New York. This is a contract position that involves supporting a dynamic and fast-paced office environment. In this role, you will be cross-trained to perform multiple office functions and will need to demonstrate flexibility and initiative in meeting daily operational needs. Responsibilities: • Manage mail services, including handling physical and digital mail processes. • Provide support for reprographics tasks such as scanning, printing, and binder assembly. • Assist with hospitality services, including conference room setup and maintenance. • Support records management and ensure proper organization of files. • Perform facilities-related tasks to maintain a functional and efficient office environment. • Offer front desk reception coverage and serve as the first point of contact for visitors. • Step in as backup reception coverage when needed. • Adapt to various office functions and demonstrate flexibility in handling shifting priorities. • Collaborate with team members to ensure seamless daily operations. • Identify and troubleshoot office equipment issues to ensure uninterrupted workflow.
2026-04-13T00:00:00Z

Office Services Associate

Cleveland, OH
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are seeking a detail-oriented Print Production Specialist to support a fast-paced office services environment. This role is heavily focused on high-volume print production, document preparation, and binding. The ideal candidate will have hands-on experience with print equipment, file manipulation, and the ability to manage multiple print requests with accuracy and efficiency. Key Responsibilities<ul><li>Receive, review, and process client-submitted files (primarily PDFs) for print production</li><li>Perform file conversion, resizing, formatting, and print setup to ensure quality output</li><li>Operate high-volume printers and binding equipment (Bello, BGC machines)</li><li>Manage document binding, cutting, and finishing for a variety of job types, including complex/tabbed projects</li><li>Monitor and maintain approximately 30 print machines, ensuring they are stocked and operational</li><li>Perform basic troubleshooting on printers and kiosks; escalate technical issues to Xerox when necessary</li><li>Ensure quality control across all print jobs, maintaining high accuracy and attention to detail</li><li>Prioritize and manage multiple print requests in a deadline-driven environment</li><li>Coordinate with team members to ensure smooth daily operations and workload coverage</li></ul>
2026-04-07T00:00:00Z

Office Services Associate

Irvine, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
Position summaryThe Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.Job duties* denotes an essential function- *Utilize appropriate logs for all office services work.- *Ensure that job tickets are properly filled out before beginning work.- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.- *Follow procedures to run jobs in proper order.- *Communicate with supervisor or client on job or deadline issues.- *Meet contracted deadlines for accepting completing and delivering all work.- *Troubleshoot basic equipment problems.- Be able to lift up to 50 lbs. on a regular basis.- Prioritize workflow.- Performs Quality Assurance on own and work of others.- Load machines with various paper toner supplies.- Answer telephone emails and place service calls when needed.- Interact with clients in person over the phone or electronically.- Adhere to Williams Lea policies in addition to client site policies.- Use equipment and supplies in a cost-efficient manner.
2026-04-10T00:00:00Z

Office Administrator

Bridgewater, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment. Responsibilities:• Process and review completed work, ensuring all information is accurate and up to date • Enter data, manage documentation, and follow up on missing information • Complete daily tasks within established deadlines • Track payments, review reports, and update records as needed • Identify and report errors, maintaining accurate logs and documentation • Collect, verify, and enter employee time records • Assist with payroll checks by reviewing time data for accuracy • Communicate with team members to resolve issues and gather information • Handle basic correspondence, including sending documents and responding to requests • Assist with administrative and financial tasks as needed • Support general office operations, including reporting and team coordination
2026-04-20T00:00:00Z

Office Administrator

Austin, TX
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an organized Office Administrator to support daily operations and help maintain an efficient, well-organized workplace in Austin, Texas. This Long-term Contract position blends office coordination, facility support, event planning, and project administration to keep business activities running smoothly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while providing excellent service to employees, visitors, and vendors. Responsibilities: • Direct daily administrative activities to keep office operations structured, efficient, and responsive to business needs. • Welcome guests, employees, and external partners with professionalism while serving as a dependable front-office point of contact. • Coordinate incoming and outgoing shipments, mail, and deliveries, and maintain accurate distribution across the office. • Monitor inventory levels for workplace materials, arrange replenishment of supplies, and manage relationships with service providers and vendors. • Support facility upkeep by scheduling maintenance, repairs, inspections, workspace arrangements, and equipment setup as needed. • Help maintain a safe, clean, and functional environment by reinforcing office procedures, security expectations, and workplace standards. • Assist with internal requests from employees and students and provide administrative support for HR-related activities, reporting, and communications. • Organize meetings, training sessions, company events, and special programs, including logistics such as venues, catering, travel, accommodations, and technology needs. • Track project timelines, budgets, deliverables, and status updates while coordinating with stakeholders to keep initiatives on schedule and aligned with objectives. • Prepare reports, evaluate outcomes for events or projects, and recommend process improvements based on results and operational needs.
2026-04-21T00:00:00Z

Office Administrator

Los Angeles, CA
onsite
Permanent / Full Time
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-10T00:00:00Z

Desktop Support

Roanoke, TX
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a skilled Desktop Support Analyst to join our team in Northlake, Texas. This contract position involves providing technical assistance and support to ensure smooth operation of hardware, software, and specialized systems within a manufacturing environment. The role requires a proactive individual who excels at troubleshooting, customer service, and adapting to a fast-paced workplace. Title: Desktop Support Location: Northlake, Tx Duration: 2-3 months contract Pay: $28-32 per hour Responsibilities:• Deliver comprehensive hardware and software support for devices such as PCs, laptops, printers, and iPads used in a manufacturing setting.• Manage equipment setups, relocations, and onboarding processes for new users while handling peripheral procurement.• Image and reimage devices efficiently using specialized tools and systems.• Provide technical assistance for Microsoft 365 applications, including Outlook, Teams, and Excel.• Ensure adherence to safety protocols, including wearing appropriate gear like lab coats, safety shoes, and hair or beard nets when on the production floor.• Troubleshoot hardware and software problems, ensuring minimal disruption to operations.• Maintain a detailed inventory of devices and peripherals while ensuring timely updates and replacements.
2026-04-21T00:00:00Z

Desktop Support

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a dedicated Technical Support Analyst to join our team in Minneapolis, Minnesota. Responsibilities:• Provide expert-level technical support to end users by addressing escalated issues and delivering solutions with high efficiency.• Collaborate with team members and external partners to troubleshoot and resolve complex technical problems.• Document all work performed using tools like Atlassian Jira Service Management to ensure accurate tracking and reporting.• Offer support for enterprise software systems, including Microsoft Windows, Mac OS, Office 365, Okta, SharePoint, Jamf, Apple iOS, and Android.• Develop and maintain detailed knowledgebase articles and provide training to users and colleagues.• Assist with vendor management efforts, ensuring optimal service delivery and adherence to contracts.• Organize and lead technical project initiatives as required.
2026-04-10T00:00:00Z

Office Supervisor

Orlando, FL
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an experienced Office Services Supervisor to join our team in Orlando, FL - please keep in mind in this role you would be the supervisor of the office and would report directly to the manager of the office. In this contract role, you will oversee administrative support functions, ensuring smooth operations and high-quality service delivery. The position requires strong leadership, organizational skills, and expertise in office systems and processes. Responsibilities:• Manage and supervise the administrative team, ensuring effective support for departmental and client needs.• Oversee office transactions, including listings, sales, leases, expenses, and client reimbursements.• Provide formal supervision, including staff training, development, and performance evaluations.• Coordinate hiring, onboarding, and retention strategies for new employees.• Support the sales team by facilitating business processes and contributing to the achievement of financial targets.• Organize and execute property marketing campaigns, including creating materials and analyzing market data.• Ensure efficient use of office systems, procedures, and resources to optimize operations.• Prepare and review detailed reports, including cost analyses and expense tracking.• Maintain compliance with company standards and policies while fostering a collaborative work environment.• Monitor and enhance team performance through coaching and mentoring initiatives.
2026-04-15T00:00:00Z

Operations Support

Visalia, CA
onsite
Temporary / Contract
22 - 22.9 USD / Hourly
We are looking for a detail-oriented and proactive Operations Support team member to join our team in Visalia, California. In this contract position, you will be instrumental in ensuring the seamless execution of order processing, from initial placement to final payment, while maintaining high standards of customer satisfaction. This role is ideal for someone who thrives in a fast-paced environment and is eager to learn and grow under supervision and mentorship. Responsibilities: • Utilize technology to identify and address issues, collaborating with team members to remove operational obstacles. • Build strong working relationships with internal and external stakeholders to manage product pricing, transportation, and informational needs. • Learn to oversee and plan order activities, ensuring all tasks are accurately completed within the system. • Assist in coordinating order-related processes, including shipment tracking, exception management, inventory reconciliation, and invoicing. • Resolve issues with exception orders by working with clients, transportation providers, and distribution partners to minimize disruptions. • Maintain accurate item-level data in company systems, including pricing, pack sizes, and product descriptions. • Monitor and mitigate potential service failures, such as late deliveries, to ensure minimal customer impact. • Deliver exceptional customer service by providing clear, effective communication and promptly addressing inquiries. • Regularly update the team on operational status and performance metrics. • Support ongoing process improvement initiatives to enhance operational efficiency.
2026-04-21T00:00:00Z

General Office Assistant

Linthicum Heights, MD
onsite
Temporary / Contract
16 - 20 USD / Hourly
A growing organization is looking for a General Office Assistant to support clerical operations and day-to-day administrative tasks. Responsibilities:<ul><li>Answer phones and greet visitors</li><li>File, scan, and organize documents</li><li>Prepare correspondence, forms, and basic reports</li><li>Assist with data entry and office inventory checks</li><li>Provide backup support to office staff as needed</li></ul>
2026-03-24T00:00:00Z

Office Clerk

Scotts Valley, CA
onsite
Permanent / Full Time
52000 - 63000 USD / Yearly
Join Our Fast-Growing Team and Help Keep the Office Running at Its Best!Are you an organized and detail-oriented professional with a knack for supporting teams and clients? If you thrive in a fast-paced environment and love making a difference behind the scenes, we want to meet you! We’re seeking an energetic Office Clerk to be the backbone of our dynamic manufacturing office in Scotts Valley. Here, your problem-solving skills and passion for service will help drive our company’s ongoing success.What You’ll Do:<ul><li>Coordinate and schedule client meetings, follow-ups, and project updates to foster lasting relationships with our valued customers.</li><li>Keep our office files and documentation organized, up-to-date, and readily accessible for colleagues and audits.</li><li>Oversee inventory of supplies, order materials, and maintain equipment to keep operations running smoothly.</li><li>Assist with employee schedules, set up team meetings, and prepare agendas that keep everyone informed and productive.</li><li>Support billing, expense tracking, and a variety of essential administrative tasks.</li><li>Be a resource for customers and clients, sharing detailed information about our services and current projects.</li><li>Professionally address customer inquiries, resolving concerns quickly and escalating complex issues as appropriate.</li><li>Maintain precise records of all client interactions and project milestones.</li><li>Manage incoming calls, direct phone inquiries, and ensure top-tier communication flows in and out of the office.</li><li>Efficiently use computer databases and office software to support our day-to-day administrative operations.</li></ul> <ul><li>An opportunity to make a tangible impact by supporting a company that is passionate about growth and innovation. The chance to work with a supportive team in a collaborative and friendly environment. Plenty of variety in your workday—every day brings new challenges and opportunities to grow.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

York, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We’re partnering with a well‑established organization in the York area that’s looking for an organized, proactive Office Coordinator to support daily office operations and keep everything on track. If you thrive in an administrative role and enjoy juggling a variety of tasks, this could be a great fit! What You’ll Be Doing<ul><li>Coordinating daily office operations and administrative tasks</li><li>Answering phones, emails, and greeting visitors</li><li>Scheduling meetings and managing calendars</li><li>Assisting with data entry, reporting, and document preparation</li><li>Ordering office supplies and supporting internal teams</li><li>Acting as a key point of contact for staff and visitors</li></ul>
2026-04-13T00:00:00Z

3 5