2,523 Results for Office Services Associate Jobs

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Receptionist

Oakland, CA
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T19:34:07Z

Executive Assistant

Sarasota, FL
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep daily office activities running smoothly in Sarasota, Florida. This is an on-site Contract position within the Services industry, offering a steady Monday through Friday schedule. The role is ideal for someone who excels at coordinating priorities, preparing business documents, and maintaining an efficient office environment while handling sensitive matters with discretion. Responsibilities: • Coordinate leadership calendars by organizing appointments, meetings, and schedule changes to ensure time is managed effectively. • Draft, format, and distribute reports, correspondence, presentations, and other business materials with a high level of accuracy. • Arrange travel plans and support executive meeting logistics, including itineraries, reservations, and related documentation. • Oversee fleet-related administrative tasks such as maintenance scheduling, registration tracking, and service coordination. • Partner with vendors and internal teams to address facility needs and support smooth day-to-day office operations. • Act as a central point of communication between senior leadership, managers, and staff to promote timely follow-up and alignment. • Provide front desk or reception assistance when needed to maintain consistent office coverage and professionalism. • Safeguard confidential records and sensitive business information while exercising sound judgment in daily interactions.
2026-11-03T16:23:41Z

Senior Associate, Quality Assurance

Parsippany, NJ
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
A busy company in the Parsippany area is seeking a Senior Associate, Quality Assurance to join their team. This Senior Associate, Quality Assurance will get the chance to join a growing organization that offers work flexibility and career advancement. The ideal Senior Associate, Quality Assurance will have regulatory affairs and dietary supplement regulations experience. This Senior Associate, Quality Assurance position also requires the PCQI certification. Other responsibilities of this Senior Associate, Quality Assurance will include but not be limited to: Senior Associate, Quality Assurance Key Responsibilities:<ul><li>Manage Product Documentation: Collect, review, and maintain technical and regulatory documentation, including product specifications, allergen statements, safety data sheets (SDSs), nutritional information, certifications, test methods, and other supporting records.</li><li>Support Customer Inquiries: Respond to customer requests for product and facility documentation, providing accurate information and timely solutions.</li><li>Review Product Specifications: Compare customer requirements against supplier specifications to ensure product alignment, compliance, and approval readiness.</li><li>Coordinate Supplier & Product Approvals: Evaluate supplier documentation and product information in accordance with established procedures and applicable regulatory requirements.</li><li>Oversee Change Control: Track supplier and product changes, obtain updated documentation, and coordinate timely communication with internal teams and customers.</li><li>Support Product Quality & Release: Verify that products meet applicable specifications, testing requirements, and quality standards before release.</li><li>Maintain Quality Systems: Upload, organize, and update technical documentation and product data in Salesforce, ensuring records remain accurate and current.</li><li>Coordinate Product Samples: Assist with sample requests, ensuring products are properly received, stored, documented, and shipped.</li><li>Collaborate Across Teams: Partner with internal departments to resolve documentation gaps, address quality-related questions, and improve the overall customer experience.</li><li>Perform additional quality and regulatory support activities as needed.</li></ul>This Senior Associate, Quality Assurance position pays between $70,000 and $90,000 annually depending on experience. If interested in this Senior Associate, Quality Assurance role apply today!
2026-10-12T15:13:44Z

Bilingual Customer Service Representative

Victor, NY
remote
Temporary / Contract
25.00 - 26.50 USD / Hourly
Our client is seeking a Bilingual Customer Service Representative (Spanish/English) for an immediate opportunity. This is a contract position with strong potential to become permanent based on performance and business needs. The ideal candidate is customer-focused, professional, and able to communicate clearly and confidently in both Spanish and English.Key Responsibilities:<ul><li>Provide exceptional customer service to clients and customers in both Spanish and English</li><li>Respond to incoming calls, emails, and inquiries in a timely and professional manner</li><li>Assist customers with questions related to products, services, orders, billing, or account information</li><li>Resolve issues efficiently while maintaining a high level of customer satisfaction</li><li>Document customer interactions accurately in the system</li><li>Escalate complex issues to the appropriate department when needed</li><li>Maintain knowledge of company policies, procedures, and service offerings</li></ul>
2026-10-28T12:38:46Z

Customer Service Representative

Las Vegas, NV
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a Customer Service Representative to support a busy real estate and property office in Las Vegas, Nevada. This Contract position is ideal for someone who enjoys helping people, managing a steady flow of phone and in-person inquiries, and resolving community-related concerns with care and efficiency. The person in this role will serve as a key point of contact for residents, visitors, and internal teams while keeping communication organized and responsive. Responsibilities: • Respond to a high volume of incoming calls and walk-in inquiries, providing courteous and timely assistance for community-related questions and concerns. • Address resident and visitor issues by gathering details, sharing accurate information, and directing matters to the appropriate team when needed. • Prepare, review, and process forms, written responses, and general correspondence with strong attention to accuracy and completeness. • Maintain organized filing and recordkeeping practices to support efficient office operations and easy document retrieval. • Deliver administrative and customer support to other departments during peak periods or when additional coverage is required. • Track inquiries and follow up on open items to help ensure issues are resolved in a timely and thorough manner. • Communicate with individuals in a calm and respectful manner, especially when handling sensitive, urgent, or escalated situations.
2026-11-05T16:28:46Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support a contract digital literacy program in San Francisco, California. This is a Contract position focused on keeping daily operations running smoothly, assisting program participants, and maintaining an organized onsite environment. The ideal candidate brings strong administrative skills, enjoys working directly with people, and can balance a supportive approach with strong client-facing communication skills. Responsibilities: • Prepare the technology lab each day so classes and participant activities can begin on time and in an orderly manner. • Arrange training rooms before sessions and restore shared spaces afterward to keep the program environment ready for ongoing use. • Help participants complete enrollment documents and intake materials while ensuring records are accurate and properly filed. • Welcome clients, answer questions, and provide clear direction with a respectful, compassionate, and attentive demeanor. • Produce printed handouts, organize program files, and maintain documentation for administrative and operational needs. • Design flyers and other outreach materials using Canva or similar tools to support program visibility and communication. • Update spreadsheets, track supplies, and perform routine data entry to support inventory management and office recordkeeping. • Sort, prepare, and distribute incoming and outgoing mail while assisting with general office organization and light facilities tasks. • Provide day-to-day administrative support for the digital literacy and volunteer teams, including reception-style duties and other assigned office needs.
2026-11-05T22:24:07Z

Property Administrator

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment. Responsibilities: • Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures. • Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts. • Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment. • Support property administration by preparing documents, updating records, and maintaining organized files for routine operations. • Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use. • Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations. • Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner. • Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
2026-11-04T18:48:43Z

Administrative Assistant

Gastonia, NC
remote
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately Prepare correspondence, reports, and presentations Maintain filing systems and company records Coordinate travel arrangements and expense reporting Order office supplies and support office operations Assist with special projects and administrative initiatives
2026-10-22T14:08:43Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
18.00 - 18.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support insurance operations in Glen Allen, Virginia. This Long-term Contract position is well suited for someone who enjoys structured, process-driven work and can manage routine administrative tasks with speed and accuracy. The role will help keep underwriting support activities organized by handling application intake, coordinating workflow steps, and delivering responsive service to internal teams and external contacts. PLEASE NOTE: you must be available for a M-F, 10am-6pm, or M-F, 8:30-4:30 shift. Responsibilities:• Enter application and policy-related information into company systems with a high level of accuracy and move files through established workflows.• Review incoming documents for completeness, identify missing details, and help ensure records are ready for underwriting support processes.• Provide prompt and timely assistance to internal departments, agents, and other external partners regarding administrative requests.• Coordinate support activities such as ordering and scheduling premium audits, inspections, and other related follow-up items.• Prepare and process legal notices and maintain organized documentation in accordance with business procedures.• Set up renewal files across multiple product lines and help track submissions through required processing steps.• Assist with program business administration and complete recurring operational tasks that support daily team productivity.• Contribute to process improvement efforts by identifying practical ways to increase efficiency and maintain consistent administrative quality.
2026-11-05T18:18:43Z

Tax Senior Associate

Chicago, IL
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
The salary range for this role is $90,000-$110,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Upgrade your Spring with a role that pays more, and respects your work-life balance. Job Description:<ul><li>Serve as the engagement lead on specific client accounts</li><li>Take responsibility for pre-engagement planning, execution, and final deliverables</li><li>Writing memos and tax alerts</li><li>Assist with internal and external presentations</li><li>Develop detailed engagement work plans</li><li>Illustrate budgets and schedules</li><li>Actively participate in proposals</li><li>Researching complex federal income tax law</li><li>Learn about and provide insight on new and complex tax provisions across all federal income taxes</li><li>Create tax models and checklists to be used by other members of the federal tax team</li><li>Be a tax technical resource to firm partners and managers</li></ul>
2026-11-02T17:58:43Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
68500.00 - 77500.00 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in Baltimore, Maryland with a wide range of business-related legal matters. This role is ideal for someone who can balance administrative coordination with transaction-focused work in a fast-paced legal environment. The successful candidate will help keep matters organized, maintain clear communication with clients and internal stakeholders, and contribute to the smooth progression of corporate and real estate transactions. Responsibilities: • Prepare, format, revise, and finalize legal documents and correspondence for corporate, financing, leasing, acquisition, and disposition matters. • Coordinate transaction closings by tracking timelines, organizing signature packages, and ensuring required materials are completed and distributed on schedule. • Manage due diligence processes by collecting, reviewing, and organizing records, contracts, and supporting documentation for attorney review. • Communicate with clients, lenders, title companies, and other parties to obtain information, share updates, and facilitate next steps in active matters. • Maintain corporate records, entity files, and transaction documents to support accurate recordkeeping and easy retrieval. • Assist attorneys with drafting closing binders, checklists, summaries, and other materials needed to move transactions forward. • Monitor multiple assignments at once, follow up on outstanding items, and help keep legal matters on track through completion.
2026-11-06T17:18:43Z

Bilingual Customer Service Representative

Lorain, OH
onsite
Temporary to Hire
17.10 - 18.00 USD / Hourly
We are looking for a Customer Service Representative to join a mission-driven non-profit organization in Lorain, Ohio. This on-site opportunity is a contract position, designed for someone who brings strong customer support experience, sound judgment, and a compassionate approach when assisting community members. The person in this role will help applicants navigate services, manage required documentation, and keep records organized and secure while contributing to a responsive and well-organized office environment. Responsibilities:• Assist clients with the application process by explaining next steps, gathering required information, and ensuring submissions are completed accurately.• Review documents for completeness and accuracy, follow up on missing items, and maintain records in accordance with agency guidelines and confidentiality standards.• Respond to inbound questions by phone, in person, and through virtual interactions, providing clear and courteous service to applicants and community members.• Conduct applicant interviews, coordinate appointment scheduling, and help keep daily workflows moving efficiently.• Enter and update case or client information in internal systems with a high level of precision and attention to detail.• Identify issues that may delay processing, communicate concerns promptly, and support timely resolution of client service matters.• Perform general administrative support such as typing correspondence, handling mail, organizing files, and operating standard office equipment.• Participate in training activities and follow established procedures to support consistent service delivery across the office.
2026-10-19T19:33:44Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization. This contract opportunity is ideal for someone who communicates clearly, stays organized under pressure, and can manage multiple priorities in a busy environment. The person in this role will help create a welcoming front office experience while providing dependable administrative support across a range of routine tasks. Responsibilities: • Manage front desk activity by greeting visitors, directing inquiries, and ensuring a welcoming first point of contact for the office • Respond to incoming phone calls courteously, route messages accurately, and assist callers with general questions • Provide day-to-day administrative support such as preparing documents, organizing files, and maintaining office records • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness • Coordinate general office tasks to help keep workflows efficient in a fast-paced setting • Support scheduling, correspondence, and other clerical duties needed by the team • Maintain an orderly administrative environment by tracking paperwork and assisting with routine office operations
2026-10-30T20:58:47Z

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract opportunity is ideal for someone who can manage administrative workflows, maintain accurate records, and provide detail-oriented front-desk support. The role requires strong attention to detail, clear communication, and the ability to handle multiple tasks in a busy office environment. Schedule: Monday–Friday, 8 AM–5 PM Assignment: permanent Contract, 3–6 Months Seeking an organized and dependable Administrative Assistant to support a busy Public Works Department. Responsibilities: Process purchase orders and invoices Order supplies and maintain office inventory Answer and route incoming calls Assist customers and respond to vendor inquiries Provide general administrative and clerical support
2026-10-12T15:24:11Z

Associate Advisor - RIA Firm, East Bay

Walnut Creek, CA
remote
Permanent / Full Time
115000.00 - 140000.00 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Wealth Management, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. Registered Investment Advisor (RIA) | Walnut Creek, CA | Hybrid (1 Day In-Office)Compensation: $115,000–$140,000 DOE A respected, client-focused Registered Investment Advisor (RIA) in Walnut Creek is seeking an Associate Advisor to join its collaborative team. This is an excellent opportunity for an experienced wealth management professional who enjoys working directly with clients and delivering comprehensive financial planning services in a boutique environment.The Associate Advisor will partner closely with senior advisors to support client relationships, participate in client meetings, develop financial plans, and assist with investment and account management activities. This role offers strong exposure to all aspects of the advisory process while maintaining an exceptional work-life balance through a flexible hybrid schedule of only one day per week in the office. Key Responsibilities:<ul><li>Serve as a trusted point of contact for clients and provide a high level of ongoing service </li><li>Prepare for and participate in client meetings, ensuring timely follow-up and execution of action items </li><li>Develop and update comprehensive financial plans covering retirement, tax, estate, education, insurance, and cash flow planning </li><li>Support investment portfolio implementation and ongoing monitoring </li><li>Coordinate account openings, transfers, distributions, and other client requests </li><li>Maintain accurate CRM records and ensure operational excellence </li><li>Collaborate closely with advisors and internal team members in a small, team-oriented environment </li><li>Contribute to firm initiatives and support a positive, client-first culture </li></ul>
2026-11-03T02:04:27Z

Administrative Assistant

Wahiawa, HI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping work organized, communicating effectively, and handling a wide range of administrative tasks with accuracy. The person in this role will serve as a key point of contact for office activity while helping maintain efficient workflows and reliable documentation. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage front-office activities by greeting visitors, answering inbound calls, and directing questions to the appropriate contacts• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination• Enter and update information in internal files and tracking systems with a strong focus on accuracy and timeliness• Create, edit, and format correspondence, reports, and other business documents using Microsoft Word and related office tools• Maintain calendars, email communication, and routine scheduling tasks through Microsoft Outlook• Use Microsoft Excel to organize data, update spreadsheets, and support basic reporting needs• Perform receptionist-related duties that help ensure smooth office coverage and a detail-focused experience for callers and visitors• Assist with additional clerical and operational tasks as needed to support the broader administrative team
2026-11-05T01:13:51Z

Administrative Assistant

Naples, FL
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a tax consulting firm. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling front desk coordination, document processing, and general administrative support. The role combines client-facing responsibilities with behind-the-scenes assistance that helps professionals stay focused on service delivery. Success in this position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities with professionalism. Responsibilities:• Welcome clients and visitors, maintain a tidy reception area, and provide helpful front desk support throughout the day.• Route incoming calls appropriately, capture accurate messages, and address routine administrative questions whenever possible.• Receive, sort, and distribute client paperwork, ensuring documents are directed to the right team members in a timely manner.• Scan, copy, organize, and file electronic and physical records so information remains accessible, accurate, and professionally presented.• Coordinate appointment scheduling and assist with preparing letters, signature packets, tax return folders, audit materials, and other client-facing documents.• Manage outgoing and incoming mail, including courier shipments, standard mail preparation, and afternoon mail distribution.• Maintain client records within data management systems by setting up new profiles, updating information, and organizing digital files for easy retrieval.• Provide day-to-day support to staff with administrative projects, report preparation, document review, and basic in-office technical troubleshooting.• Oversee recurring annual administrative activities such as client mailings, organizer distribution, license renewals, and deadline-related reporting.• Track office and kitchen inventory, replenish supplies as needed, verify incoming orders, and coordinate purchases to support smooth office operations.
2026-11-06T20:58:44Z

Hedge Fund Operations Associate

Orinda, CA
remote
Permanent / Full Time
140000.00 - 170000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Fund Operations | Hedge Fund | East Bay Join a highly regarded investment firm with a strong track record, thoughtful investment approach, and collaborative, high-caliber team. This is a highly visible opportunity to work closely with the investment and finance teams while gaining exposure to sophisticated fund and investment operations. The role is hands-on, varied, and flexible, with responsibilities that can grow based on your experience and interests. Ideal for someone coming from fund accounting, investment operations, finance, or a related background who wants meaningful ownership and the opportunity to expand their skill set. Excellent benefits, unlimited PTO, strong employee tenure, and a collaborative in-office culture. Responsibilities<ul><li>Support daily trade and investment operations for open-ended funds</li><li>Reconcile trades, positions, cash, and investment activity</li><li>Partner with fund administrators, custodians, brokers, and other service providers</li><li>Resolve discrepancies and ensure accurate, timely processing</li><li>Support trade settlements, corporate actions, cash movements, and related activity</li><li>Gain exposure to additional fund structures as the role develops</li><li>Take ownership of ad hoc projects and process improvements</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-11-04T22:04:01Z

Senior Public Accountant

Chesapeake, VA
onsite
Permanent / Full Time
75000.00 - 150000.00 USD / Yearly
We are looking for an experienced public tax specialist to join a growing accounting firm in Chesapeake, Virginia. This opportunity is ideal for someone who enjoys managing complex tax work, advising a diverse client base, and contributing to a collaborative work environment. The role offers strong potential for career progression while supporting businesses, individuals, estates, trusts, nonprofit organizations, and benefit plans with high-quality accounting and tax services. Responsibilities: • Prepare and examine federal, state, and local tax filings for individuals, corporations, and partnerships with a high degree of accuracy. • Handle accounting activities tied to the general ledger, including recording journal entries and completing account reconciliations. • Investigate and correct reporting issues, account variances, and other financial inconsistencies in a timely manner. • Develop trusted working relationships with clients by providing responsive service and practical guidance. • Partner with firm leadership and internal team members to organize priorities, align deliverables, and keep engagements moving efficiently. • Support a range of client needs across tax, audit support, financial review work, and advisory services as required. • Monitor changes in tax law, accounting standards, and industry developments to help maintain compliance and inform client recommendations. • Contribute to multiple client engagements simultaneously while maintaining deadlines and service quality expectations.
2026-10-22T22:28:47Z

Customer Service Representative

North Canton Nt, OH
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a Customer Service Representative to join a manufacturing team in North Canton, Ohio in a contract role with the potential for a permanent position. This position supports customer accounts through timely communication, accurate order coordination, and close partnership with internal teams to help meet delivery commitments. Training is conducted onsite, and after onboarding, the role offers a hybrid schedule with the opportunity to work remotely two days per week. The ideal candidate brings strong customer service judgment, account management experience, and the ability to resolve issues in a fast-paced environment. Responsibilities: • Manage assigned customer accounts by preparing pricing and delivery updates, entering orders, adjusting schedules, and maintaining accurate account records. • Coordinate with sales, supply chain, manufacturing, and other internal teams to address service issues and improve on-time delivery performance. • Monitor open orders and customer demand trends, including forecasting needs, expediting requests, and keeping order activity organized and up to date. • Communicate commercial terms, order status, and service-related updates clearly to both customers and internal stakeholders. • Provide responsive support on inbound and outbound customer interactions while maintaining a high standard of professionalism and accuracy. • Use product knowledge and system understanding to investigate account concerns, analyze order details, and recommend practical solutions. • Apply company guidelines and sound judgment when handling customer requests, exceptions, and account-related decisions. • Contribute to a team-focused environment by supporting shared goals and demonstrating accountability in day-to-day customer service operations.
2026-10-22T13:14:05Z

Office Assistant

Asheville, NC
onsite
Temporary / Contract
15.20 - 15.70 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations in Asheville, North Carolina. This Long-term Contract opportunity is ideal for someone who is comfortable in a structured, customer-facing environment and can balance administrative support with close attention to security procedures. The role involves assisting candidates throughout the testing process, maintaining an organized and detail-focused setting, and responding quickly to issues as they arise. Candidates who are flexible, detail-oriented, and confident working in a fast-paced setting will be well suited for this position. Responsibilities: • Welcome test takers upon arrival, confirm their identity, and guide them through the check-in process. • Carry out required security procedures, including the use of screening tools, to protect the integrity of the testing environment. • Monitor candidates during exams through routine walkthroughs and observation to ensure compliance with testing rules. • Provide basic support for testing equipment and help address minor technical issues experienced by candidates. • Respond promptly to candidate concerns, document incidents clearly, and escalate matters when needed. • Maintain secure handling of exam materials and uphold testing center standards at all times. • Create a fair, calm, and consistent experience for each candidate from arrival through completion of the exam. • Record irregular activity or policy exceptions accurately and report concerns that fall outside established guidelines. • Complete fingerprint scanning and digital recordkeeping when required for candidate identification. • Assist with general office and site tasks during slower testing periods, including clerical support and preparation of materials or equipment.
2026-10-18T09:53:42Z

Office Assistant

Lynnwood, WA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a dependable Office Assistant to provide onsite administrative support for a Contract assignment in Lynnwood, Washington. This role is ideal for someone who can keep daily office operations running smoothly by coordinating schedules, preparing invoices, handling incoming communication, and supporting basic payroll entry. The position suits a highly organized, detail-oriented individual who is comfortable working independently in a small office environment and managing a variety of clerical tasks with accuracy and professionalism. Responsibilities: • Coordinate service appointments and maintain an organized daily schedule for jobs and client visits. • Prepare and process customer invoices in QuickBooks Online with close attention to accuracy and timeliness. • Serve as a point of contact for incoming calls and office communications, directing information clearly and professionally. • Communicate scheduling updates and job details to field personnel to help ensure smooth service delivery. • Provide day-to-day administrative support such as document handling, scanning, record upkeep, and general clerical assistance. • Enter payroll-related information as needed to support timely and accurate processing during the assignment. • Help maintain orderly office operations by tracking tasks, updating internal information, and supporting routine office workflows.
2026-11-05T19:53:45Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T19:38:44Z

Sales Support Representative

San Diego, CA
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
Position OverviewOur client, an established insurance organization, is seeking a detail-oriented and customer-focused Sales Support Coordinator to provide administrative and operational support to the sales team. This individual will play an important role in supporting day-to-day sales activities, coordinating client communications, maintaining accurate records, and helping ensure a seamless experience for prospective and existing clients.The ideal candidate is organized, proactive, and comfortable working in a fast-paced, deadline-driven environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while providing exceptional support to sales professionals and clients.Key Responsibilities<ul><li>Provide day-to-day administrative support to insurance agents, account executives, and the sales team.</li><li>Assist with preparing proposals, quotes, presentations, and other client-facing sales materials.</li><li>Coordinate the collection of client information and documentation needed for insurance applications and policy processing.</li><li>Enter, update, and maintain accurate client, prospect, and policy information within internal databases and CRM systems.</li><li>Follow up with clients, insurance carriers, and internal departments regarding outstanding documentation, quotes, renewals, and policy updates.</li><li>Assist with processing new business applications, policy changes, endorsements, and renewals.</li><li>Track sales activity, maintain pipeline reports, and assist with preparing sales performance reports.</li><li>Coordinate client meetings, appointments, and follow-up communications.</li><li>Respond to incoming client inquiries and route requests to the appropriate sales or account management team members.</li><li>Support the sales team with prospecting activities, lead tracking, and maintaining organized client records.</li><li>Assist with preparing renewal documentation and monitoring upcoming policy expiration dates.</li><li>Ensure all client documentation is organized, accurate, and maintained in accordance with company procedures.</li><li>Provide general administrative and operational support to the sales department as needed.</li></ul>
2026-11-07T00:23:43Z

Associate Financial Advisor

San Francisco, CA
onsite
Permanent / Full Time
80000.00 - 110000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Associate Wealth Advisor | Wealth Management | San Francisco; Hybrid; 3 days A growing independent wealth management firm is expanding its team. Known for delivering thoughtful, personalized financial guidance, the firm offers an environment where employees are highly valued, supported, and given meaningful exposure to comprehensive wealth planning. This is an exciting opportunity to work alongside experienced advisors, build deep client relationships, and gain hands-on exposure across financial planning, investment operations, and wealth management strategy. The firm offers a hybrid schedule, competitive compensation with bonus potential, strong benefits, educational support, and clear long-term growth opportunities within a high-performing, team-oriented environment. Responsibilities<ul><li>Prepare and update financial plans using planning software</li><li>Support advisors with comprehensive financial planning and client service</li><li>Participate in client meetings and maintain ongoing client relationships</li><li>Assist with account administration, investment service requests, and portfolio maintenance</li><li>Help improve workflows, processes, and client service delivery</li><li>Collaborate with advisors and internal specialists to support client goals</li><li>Stay current on compliance requirements, firm policies, and industry trends</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn
2026-11-06T14:48:43Z

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