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807 results for Office Assistant jobs

Administrative Assistant
  • McKees Rocks, PA
  • onsite
  • Temporary to Hire
  • 25 - 25 USD / Hourly
  • We are looking for an Administrative Assistant in McKees Rocks, Pennsylvania, to join our team on a contract to permanent basis. In this role, you will support daily office operations, ensuring smooth workflows and providing excellent administrative assistance. This position requires attention to detail and strong organizational skills.<br><br>Responsibilities:<br>• Answer incoming calls promptly, directing inquiries to the appropriate departments.<br>• Manage data entry tasks with accuracy and efficiency, maintaining organized records.<br>• Provide receptionist support, welcoming visitors and ensuring a detail-oriented front-office experience.<br>• Coordinate and schedule meetings, appointments, and other office activities.<br>• Maintain and update documentation, reports, and files as required.<br>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.<br>• Support administrative functions by handling correspondence and assisting with general office tasks.<br>• Ensure the office environment is orderly and supplies are well-stocked.<br>• Collaborate with team members to complete special projects and assignments.<br>• Uphold confidentiality and safeguard sensitive information.
  • 2026-04-29T00:00:00Z
Administrative Assistant
  • Avondale, PA
  • onsite
  • Permanent / Full Time
  • 0 - 0 USD / Yearly
  • <p>We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Coordinate conference calls</p><p>·      Calendar Management</p><p>·      Benefits Administration</p><p>·      Draft internal/external correspondence</p><p>·      Point of contact for outside vendors</p><p>·      Provide research as needed</p>
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Washington, DC
  • onsite
  • Temporary to Hire
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a highly organized and proactive Administrative Assistant to join our team on a contract-to-permanent basis. This role is based in Washington, District of Columbia, and requires a detail-oriented individual who excels at multitasking and providing exceptional administrative support. If you thrive in a fast-paced environment and enjoy contributing to the smooth functioning of an office, we encourage you to apply.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling appointments, organizing files, and maintaining office records.<br>• Answer and direct inbound calls professionally, ensuring prompt and courteous communication.<br>• Perform accurate data entry to update and maintain databases, spreadsheets, and other documentation.<br>• Serve as the first point of contact by greeting visitors and providing receptionist duties with a welcoming demeanor.<br>• Coordinate office supplies and equipment needs, ensuring the workspace remains efficient and functional.<br>• Assist with preparing reports, presentations, and correspondence as needed.<br>• Support team members by managing travel arrangements and expense reporting.<br>• Handle incoming and outgoing mail, ensuring timely distribution and delivery.<br>• Maintain confidentiality of sensitive information and handle all tasks with discretion.
  • 2026-04-30T00:00:00Z
Administrative Assistant
  • Denver, PA
  • onsite
  • Temporary / Contract
  • 18 - 22 USD / Hourly
  • <p>A well-established organization in Denver, PA is seeking a reliable and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations. This is a contract-to-hire opportunity ideal for someone who enjoys handling a variety of basic office tasks and serving as the first point of contact in a professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and route incoming phone calls in a professional manner</li><li>Print and prepare plans and documents as requested</li><li>Sort, distribute, and send outgoing mail</li><li>Maintain organized paper and electronic filing systems</li><li>Perform general administrative and clerical tasks as needed</li><li>Support day‑to‑day office operations to ensure smooth workflow</li></ul>
  • 2026-04-28T00:00:00Z
Administrative Assistant
  • Minneapolis, MN
  • onsite
  • Temporary to Hire
  • 19 - 22 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Minneapolis, Minnesota. In this role, you will play a key role in supporting management operations by ensuring seamless communication between customers, clients, vendors, and maintenance teams. This role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a collaborative and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for all clients and customers, ensuring efficient communication and strong customer service.</p><p>• Track and follow up on project proposals and contracts to ensure timely completion.</p><p>• Provide administrative support to the maintenance department, including tasks related to rental licensing, inspections, contracting, and unit turnovers.</p><p>• Troubleshoot maintenance issues reported by customers and coordinate resolutions effectively.</p><p>• Attend department and companywide meetings to stay informed and contribute to team goals.</p><p>• Utilize software, such as AppFolio, to manage data and workflows.</p><p>• Handle day-to-day administrative tasks, such as answering inbound calls, data entry, and receptionist duties.</p><p>• Prioritize tasks with a sense of urgency while maintaining attention to detail.</p><p>• Collaborate with team members to foster a positive and productive work environment.</p>
  • 2026-04-07T00:00:00Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>We are currently hiring for a Bilingual Spanish Administrative Assistant to support a fast-paced office environment. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative tasks.</p><p><br></p><p>This is a great opportunity for someone with a background in property management, as the role will be working within a property management office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support to the team</li><li>Answer and route incoming calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems (both digital and physical)</li><li>Assist with data entry and record keeping</li><li>Coordinate office operations, including supplies and vendor communication</li><li>Support internal teams with day-to-day administrative tasks</li></ul><p><br></p>
  • 2026-04-03T00:00:00Z
Administrative Assistant
  • Lake Geneva, WI
  • onsite
  • Permanent / Full Time
  • 50000 - 65000 USD / Yearly
  • <p>Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure daily office operations run efficiently.</p><p>• Manage billing processes, including preparing, reviewing, and distributing invoices.</p><p>• Maintain accurate records and documentation for client accounts and internal operations.</p><p>• Communicate effectively with clients and team members to address inquiries and resolve issues.</p><p>• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.</p><p>• Utilize billing software to generate statements and ensure timely processing of payments.</p><p>• Assist in drafting and updating administrative policies and procedures.</p><p>• Coordinate with team members to ensure deadlines and project milestones are met.</p><p>• Handle confidential information with a high degree of discretion.</p><p>• Identify opportunities to improve administrative workflows and suggest practical solutions.</p>
  • 2026-04-16T00:00:00Z
Administrative Assistant
  • Sacramento, CA
  • onsite
  • Temporary / Contract
  • 20 - 25 USD / Hourly
  • <p><strong>Job Summary</strong></p><p>We are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul><p><br></p>
  • 2026-04-16T00:00:00Z
Administrative Assistant
  • Sacramento, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • We are looking for a dependable Administrative Assistant to support day-to-day clerical operations in Sacramento, California. This Contract position is fully in-office and is intended to provide contract coverage for team members who are on leave. The role is well suited for someone who is organized, detail-focused, and comfortable handling administrative tasks that support billing, payment processing, and correspondence. The ideal candidate will also contribute positively to a collaborative workplace grounded in accountability, service, integrity, and teamwork.<br><br>Responsibilities:<br>• Manage incoming physical mail by opening, organizing, and routing documents to the appropriate teams.<br>• Prepare deposit materials accurately and ensure bank deposits are completed in a timely manner.<br>• Maintain and update spreadsheets by entering data carefully and verifying information for accuracy.<br>• Handle virtual credit card transactions and process related administrative documentation.<br>• Produce printed materials and coordinate outgoing mail to support daily office operations.<br>• Review claim information and follow up on status details as needed.<br>• Distribute electronic patient statements promptly and accurately.<br>• Provide general clerical support that helps maintain smooth workflow across assigned functional areas.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Phoenix, AZ
  • onsite
  • Temporary / Contract
  • 21 - 24 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support team-member housing and leasing coordination for a Contract position based in Phoenix, Arizona. This role partners with management and on-site teams to keep leasing activities organized, accurate, and compliant from initial inquiry through lease execution and renewal preparation. The ideal candidate brings property management experience, strong administrative judgment, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Partner with leadership to refine and improve team-member housing workflows, identifying opportunities to streamline administrative and leasing-related processes.<br>• Coordinate with property teams to guide each lease through key stages, including inquiry intake, document preparation, lease creation, and renewal readiness.<br>• Maintain accurate records in property management platforms by updating resident housing details, rental amounts, discount information, and lease timelines.<br>• Monitor team members residing on-site and document financial responsibility for housing discounts or related expenses to support proper tracking and reporting.<br>• Review intake forms and operational reports with regional or property leaders to confirm required documentation is complete and properly recorded.<br>• Support payroll, tax, and reimbursement coordination by ensuring lease-related information is organized and communicated accurately to the appropriate stakeholders.<br>• Respond to administrative questions and resolve routine issues by applying sound judgment, customer service skills, and knowledge of property operations.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Fallbrook, CA
  • onsite
  • Temporary / Contract
  • 24 - 28 USD / Hourly
  • <p>Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture.</p><p><br></p><p><strong>What You&#39;ll Do</strong></p><ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
  • 2026-04-17T00:00:00Z
Administrative Assistant
  • Brookfield, WI
  • onsite
  • Temporary to Hire
  • 20 - 22 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism.<br><br>Responsibilities:<br>• Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner.<br>• Serve as a liaison between the company and customers, facilitating clear communication and prompt responses.<br>• Maintain accurate and detailed records of interactions and transactions using company software.<br>• Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness.<br>• Handle inbound and outbound calls, addressing inquiries and resolving issues professionally.<br>• Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups.<br>• Perform data entry tasks with precision, maintaining the integrity of company records.<br>• Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks.<br>• Collaborate with team members to uphold a positive and productive work environment.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Eden Prairie, MN
  • onsite
  • Permanent / Full Time
  • 50000 - 58000 USD / Yearly
  • <p>This position offers the opportunity to work in a dynamic environment where organizational skills and customer service are highly valued. In this role, you will manage a variety of administrative tasks to ensure the smooth operation of daily activities. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Perform administrative tasks to support the manager, department, or team, ensuring efficient daily operations.</p><p>• Manage communications by directing incoming calls and messages to the appropriate individuals.</p><p>• Coordinate and plan meetings or events by arranging catering, booking venues, and distributing necessary materials.</p><p>• Organize travel arrangements, including hotel, car rentals, and detailed itineraries.</p><p>• Order office supplies to maintain a fully stocked and efficient workspace.</p><p>• Process vendor invoices and credit card receipts on a daily basis.</p><p>• Handle weekly payment of vendor invoices and ensure accurate reconciliation of bank and credit card accounts.</p><p>• Prepare and send client invoices weekly while following up on overdue payments and escalating issues as necessary.</p><p>• Respond to customer inquiries related to invoices or account balances with accuracy and attention to detail.</p><p>• Schedule continuing education opportunities for team members to support their ongoing development.</p>
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Elm Grove, WI
  • onsite
  • Temporary / Contract
  • 21 - 23 USD / Hourly
  • We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you&#39;ll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization.<br><br>Responsibilities:<br>• Collaborate closely with account executives to provide comprehensive support for agency clients.<br>• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.<br>• Address client inquiries and provide exceptional customer service.<br>• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.<br>• Handle claims submissions to insurance carriers promptly and accurately.<br>• Prepare detailed insurance proposals and summaries for client presentations.<br>• Gain cross-functional knowledge by training on additional product lines within the agency.<br>• Offer general administrative support to various departments as required.<br>• Manage multiple tasks effectively while adhering to deadlines.<br>• Contribute to a team-oriented work environment with strong communication and collaboration skills.
  • 2026-04-28T00:00:00Z
Administrative Assistant
  • Baytown, TX
  • onsite
  • Permanent / Full Time
  • 55000 - 72800 USD / Yearly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our client&#39;s team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.</p><p>• Prepare, proofread, and distribute various documents, including reports and presentations.</p><p>• Maintain organized filing systems and handle confidential records securely.</p><p>• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.</p><p>• Communicate effectively with vendors and carriers to address shipping or delivery concerns.</p><p>• Process purchase orders, invoices, and receipts for supplies and equipment.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.</p><p>• Monitor and follow up on customer orders, shipments, and product returns.</p><p>• Collaborate with cross-functional teams to ensure seamless office and logistics operations.</p><p>• Oversee office supply inventory and ensure timely replenishment to support daily activities.</p>
  • 2026-04-23T00:00:00Z
Administrative Assistant
  • Indianapolis, IN
  • onsite
  • Permanent / Full Time
  • 45000 - 55000 USD / Yearly
  • <p>We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.</p><p>• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.</p><p>• Provide administrative assistance to leadership and team members as needed.</p><p>• Manage calendars, schedule appointments, and support travel and meeting coordination.</p><p>• Respond to inquiries in a timely and professional manner to support internal and external needs.</p><p>• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.</p><p>• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.</p>
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 19 - 24 USD / Hourly
  • We are looking for an Administrative Assistant to support shipping-related administrative operations for a public sector organization in Baltimore, Maryland. This Contract position is well suited for someone who stays organized, manages details carefully, and can keep work moving efficiently in a busy environment. The person in this role will help coordinate materials, maintain documentation, and support communication across teams to ensure day-to-day activities stay on track.<br><br>Responsibilities:<br>• Manage administrative tasks tied to daily shipping and receiving activity, helping materials move through the department efficiently.<br>• Record incoming and outgoing items, update delivery information, and keep tracking details current and accurate.<br>• Coordinate the internal movement and distribution of materials to the appropriate teams or locations.<br>• Maintain organized files, inventory records, and operational logs to support accurate reporting and documentation.<br>• Communicate with drivers, staff, and other departments to help resolve routine issues and maintain workflow continuity.<br>• Monitor schedules and follow up on deadlines to support timely completion of shipping-related tasks.<br>• Provide general office support through data entry, document preparation, filing, and email correspondence.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 25 - 27 USD / Hourly
  • <p>We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul><p><br></p><p><br></p>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Administrative Assistant
  • York, PA
  • onsite
  • Temporary / Contract
  • 20 - 23 USD / Hourly
  • <p>Be the organizational backbone of a busy, growing office!<strong> </strong>Are you detail‑oriented, organized, and enjoy keeping things on track? We’re looking for a motivated <strong>Administrative Assistant</strong> to support day‑to‑day office operations and help our team stay efficient and organized.</p><p><br></p><p>What You’ll Be Doing:</p><ul><li>Provide administrative and clerical support to the office team</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and assist with correspondence</li><li>Handle filing, data entry, and document management</li><li>Support special projects and daily office needs as they arise</li></ul><p><br></p>
  • 2026-04-21T00:00:00Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul><p><br></p>
  • 2026-04-17T00:00:00Z
Administrative Assistant
  • Palm Beach Gardens, FL
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • The Administrative Assistant supports the daily operations of the Homeowners Association. This role is essential in ensuring efficient office operations, providing excellent customer service to homeowners, maintaining accurate records, and supporting the Property Manager and Board of Directors in administrative tasks. Key Responsibilities: Serve as the first point of contact for homeowners via phone, email, and in-person. Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation. Maintain and update homeowner records and association databases. Manage incoming and outgoing correspondence, including mail and packages. Support the Community Manager with general office duties. Assist with coordinating with vendors and contractors as needed. Ensure office supplies are stocked and equipment is functioning. Handle confidential information with discretion and professionalism.   Work Environment:   Office-based with occasional community site visits. Regular interaction with homeowners, board members, vendors, and staff
  • 2026-04-29T00:00:00Z
Administrative Assistant
  • Santa Ana, CA
  • onsite
  • Temporary to Hire
  • 30.0865 - 34.837 USD / Hourly
  • We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling.<br><br>Responsibilities:<br>• Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve.<br>• Prepare, review, and process change orders and purchase orders to support active projects and office operations.<br>• Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally.<br>• Enter and update information in internal systems and spreadsheets with strong attention to detail.<br>• Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence.<br>• Support project and office teams by tracking paperwork deadlines and following up on outstanding items.<br>• Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 22.5 - 25 USD / Hourly
  • <p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and team coordination in a fast-paced, innovation-driven environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Maintain filing systems, records, and office documentation with a high level of accuracy.</li><li>Assist with travel arrangements, expense reporting, and invoice processing.</li><li>Support departmental projects, meeting logistics, and cross-functional communication.</li><li>Monitor office supplies and coordinate orders as needed.</li><li>Perform additional administrative tasks to support business operations.</li></ul><p><br></p>
  • 2026-04-29T00:00:00Z
Administrative Assistant
  • West Palm Beach, FL
  • onsite
  • Temporary / Contract
  • 18 - 20 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, filing, and correspondence.<br>• Answer and direct inbound calls, ensuring prompt and courteous communication.<br>• Perform accurate data entry to maintain and update records.<br>• Assist with receptionist duties, such as greeting visitors and managing inquiries.<br>• Utilize Microsoft Office tools, including Excel, for reporting and data management.<br>• Apply strong algebra and geometry skills to relevant tasks.<br>• Ensure high levels of reading comprehension to process and interpret complex information.<br>• Adhere to business casual dress code while demonstrating attention to detail.<br>• Work collaboratively with team members to support office operations.<br>• Follow designated work hours from Monday to Friday with precision.
  • 2026-04-30T00:00:00Z
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