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807 results for Office Assistant jobs

Administrative Assistant

Columbus, OH
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Columbus, Ohio. This Long-term Contract position is ideal for someone who is comfortable working onsite, managing high volumes of physical documents, and maintaining organized records with a high level of accuracy. The role also requires flexibility to work a rotating schedule within business hours from 8:00 a.m. to 7:00 p.m. Responsibilities:• Review and sign organizational documents as needed to support administrative workflows• Scan large volumes of paper records and convert them into well-organized digital files• Sort and classify information from archived boxes to ensure materials are filed correctly• Maintain accurate record organization so documents can be easily retrieved when needed• Provide front office and general administrative support for onsite operations• Handle inbound calls and assist with routine office communication in an organized manner• Enter and update information in internal records with strong attention to detail
2026-05-01T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front-office environment, managing administrative tasks accurately, and providing dependable support to internal teams. The role combines receptionist coverage, document handling, and routine office coordination to help keep business activities running smoothly. Responsibilities: • Greet visitors, manage front-desk activity, and provide detail-oriented administrative support throughout the office • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner • Scan, organize, and maintain paper and digital documents with a high level of accuracy • Perform data entry and update office records to ensure information remains current and accessible • Assist with general office coordination, including handling routine administrative requests from staff and leadership • Support multiple day-to-day office functions to maintain an efficient and well-organized workplace
2026-04-24T00:00:00Z

Administrative Assistant

Phoenix, AZ
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support tax-related office operations in Phoenix, Arizona. This contract to hire position is ideal for someone who enjoys keeping administrative processes organized, providing responsive front-desk support, and handling a steady flow of documentation and communication. The role requires strong accuracy, professionalism, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Provide day-to-day administrative support for tax office activities, ensuring records, files, and correspondence are maintained accurately.• Welcome visitors and serve as the first point of contact for incoming phone calls, directing inquiries with professionalism and efficiency.• Enter and update client and tax-related information in internal systems with a high level of precision.• Prepare, organize, and distribute documents needed for office workflows and income tax return processing.• Coordinate schedules, appointments, and general office tasks to help maintain smooth daily operations.• Monitor incoming communications and respond or route messages to the appropriate team members in a timely manner.• Assist with reception coverage and other clerical duties that support staff and client service needs.
2026-04-24T00:00:00Z

Administrative Assistant

McMinnville, OR
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in McMinnville, Oregon. In this role, you will provide essential support to ensure smooth office operations and excellent service. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Responsibilities: • Manage incoming calls, providing attentive and courteous assistance to callers. • Perform accurate data entry tasks, ensuring information is properly recorded and maintained. • Support daily administrative operations, including scheduling and organizing meetings. • Maintain office records and documentation, ensuring they are up-to-date and accessible. • Act as the first point of contact for visitors, delivering exceptional front desk support. • Assist with correspondence by drafting emails, letters, and reports as needed. • Coordinate office supplies and manage inventory to ensure availability. • Collaborate with team members to streamline administrative processes. • Handle confidential information with discretion and integrity. • Provide general clerical support as required for various projects.
2026-05-01T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support front desk operations and day-to-day office coordination in Denver, Colorado. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, handling a wide range of administrative tasks, and keeping workplace services running smoothly. The role includes visitor support, clerical assistance, meeting coordination, and light facility oversight within an office setting. Responsibilities: • Oversee daily opening and closing activities for the office to ensure the workplace is ready for staff and visitors. • Welcome guests, answer incoming calls, and provide courteous front desk assistance while directing inquiries appropriately. • Process incoming and outgoing mail, including preparing high-volume envelopes with mailing equipment when needed. • Maintain shared kitchen and office spaces by preparing coffee, replenishing refreshments, unloading dishwashers, and monitoring overall cleanliness. • Track inventory levels and arrange orders for office materials, kitchen supplies, and meeting refreshments. • Support document organization and records filing for departmental administrative materials, including business forms and related paperwork. • Coordinate meeting logistics by scheduling rooms, arranging food service, and assisting with basic audiovisual or technology setup. • Provide occasional administrative support to leadership and complete additional office tasks as assigned. • Perform notary acknowledgements when certified, or pursue certification if requested for the role.
2026-04-30T00:00:00Z

Administrative Assistant

Clackamas, OR
onsite
Temporary / Contract
23 - 27 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-04-23T00:00:00Z

Administrative Assistant

McCarran, NV
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half is looking for a dedicated Administrative Assistant to join a growing construction company. This is a long-term contract role that offers the opportunity to work onsite at a dynamic project location. The ideal candidate will provide essential clerical and office support to ensure smooth daily operations. This position is working at a construction site at the new Tahoe Reno Industrial Center (TRIC). Responsibilities:• Perform general office tasks such as filing, scanning, and organizing documentation.• Manage schedules and timelines to support project goals and deadlines.• Handle data entry tasks with accuracy and attention to detail.• Coordinate shipping and delivery functions as needed.• Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to complete administrative duties.• Provide excellent customer service by addressing inquiries and coordinating communications.• Maintain an organized workspace and ensure efficient record-keeping.• Assist with managing office resources and supplies.• Support the team with clerical tasks related to construction projects.
2026-04-28T00:00:00Z

Administrative Assistant

Roseville, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryThe Administrative Assistant provides day‑to‑day administrative support to ensure efficient office operations. This role supports leaders and team members by handling scheduling, communication, documentation, and general office tasks while maintaining a high level of organization and professionalism.Key Responsibilities<ul><li>Provide administrative support to managers and team members</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare, organize, and maintain documents, reports, and files</li><li>Assist with data entry and maintaining internal systems</li><li>Order office supplies and support general office operations</li><li>Coordinate travel arrangements and meeting materials as needed</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Fargo, ND
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for detail-oriented Administrative Assistants to join our team on a long-term contract basis in Fargo, North Dakota. This role will involve supporting essential administrative functions, ensuring accuracy, and maintaining smooth operations. Ideal candidates are organized, adaptable, and skilled in managing data and financial information. Responsibilities: • Review and analyze invoices to ensure accuracy and compliance. • Verify financial accrual information and address discrepancies. • Perform precise and efficient data entry tasks. • Assist in cleaning and organizing system records to enhance functionality. • Collaborate with team members to meet project deadlines and objectives. • Utilize Microsoft Office tools to create and manage documents and reports. • Support accounts payable processes by handling invoice entries and payments. • Maintain organized records and documentation for auditing purposes. • Communicate effectively with team members and stakeholders to resolve issues. • Adapt to a fast-paced environment and prioritize multiple tasks effectively.
2026-04-17T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-27T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative AssistantOpportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact· Fielding telephone calls· Receiving and directing visitors· Word processing, filing and faxing· Support on diverse projects for other employees as neededPlease apply online or through our Robert Half app
2026-05-01T00:00:00Z

Administrative Assistant

Deer Park, TX
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office and receiving activities in Texas. This contract position with potential for a permanent opportunity is ideal for someone who communicates well with management and vendors, stays organized in a fast-moving environment, and handles documentation with accuracy. The role combines administrative support, data entry, and front-office coordination with shipment verification and recordkeeping responsibilities. Success in this position requires professionalism, follow-through, and confidence working with internal teams and external partners. Responsibilities: • Review incoming deliveries and compare shipment paperwork with purchase orders, packing records, and related receiving documents to confirm accuracy. • Enter received materials and delivery information into inventory and company tracking systems with a high level of precision. • Notify the appropriate teams and vendor contacts when shortages, damaged items, or documentation mismatches are identified. • Keep receiving files, administrative records, and supporting documents organized for reporting, reference, and audit readiness. • Assist with coordinating returns for incorrect or defective materials by following company procedures and communicating with vendors. • Serve as a point of contact for vendors, drivers, management, and internal departments to help resolve delivery and office-related questions. • Provide general administrative support such as data entry, answering inbound calls, and handling front-desk duties as needed. • Use basic Excel and other Microsoft Office tools to update logs, maintain records, and support routine office reporting.
2026-05-01T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-04-30T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Our client in Forest Hills, PA is hiring for an Administrative Assistant for a contract to hire opportunity. Fully onsite Monday - Friday(Monday - Thursday: 7AM - 5PM, Friday 8AM - 12 PM) $18- $20Position Overview:We are seeking a detail-oriented and reliable Administrative Specialist to support front desk operations and daily administrative functions. This role is responsible for providing a professional first point of contact while supporting internal teams with clerical and operational tasks.Key Responsibilities:• Answer and direct incoming phone calls in a professional and courteous manner.• Partner with internal staff to assist with inspection reports and related documentation.• Order and maintain office supplies and literature inventory.• Provide general administrative support and complete additional duties as assigned by management. Qualifications:• Strong attention to detail and organizational skills.• Proficiency in Microsoft Office, including Excel for spreadsheet management.• Ability to multitask, prioritize workload, and work effectively in a team environment.• Strong communication and customer service skills.• QuickBooks experienceThis role is ideal for someone who enjoys being the hub of office operations and contributing to a well-organized, efficient workplace
2026-04-30T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
18 - 23 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. The ideal candidate will be proactive, dependable, and capable of managing multiple administrative tasks while providing excellent internal and external customer service. Key Responsibilities<ul><li>Provide day-to-day administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, edit, and format documents, reports, and presentations</li><li>Maintain filing systems, records, and office databases</li><li>Order office supplies and help manage vendor relationships</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Coordinate mail distribution, shipping, and deliveries</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-04-27T00:00:00Z

Administrative Assistant

Edina, MN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities:<ul><li>Support the shutdown of an office and their suites</li><li>Assist in defining the shutdown process</li><li>Work with a furniture removal vendor to clear out the office</li><li>Ensure the space is completely emptied by the employee move-out deadline </li><li>Go through every workstation; coordinate with the manager regarding file disposition—identify ownership, retain, or dispose</li><li>Coordinate with service vendors, including electricians, for necessary office decommissioning tasks</li><li>Act as the right hand to the manager and step in during their absence, staying informed about upcoming tasks and participating in update calls</li><li>Attend scheduled calls, take detailed notes, and stay updated on the project timeline</li><li>Follow up with vendors regarding schedules, responsibilities, and logistics (what/when items are being brought or taken away)</li><li>Track task deadlines and ensure proper communication with both vendors and internal staff</li><li>Perform hands-on work including packing, moving, and cleaning as needed</li><li>Identify and coordinate with local organizations for potential donation drop-offs</li><li>Ability to lift boxes up to 40 lbs (e.g., boxes of books onto a cart)</li><li>Provide on-site access for vendors and guide them as required, ensuring adherence to strict security protocols</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Forney, TX
onsite
Temporary to Hire
18 - 19.5 USD / Hourly
We are looking for a Part Time (20-25 hours a week) Administrative Assistant to join our team in Forney, Texas. This is a contract position with the potential for long-term employment, offering an excellent opportunity for candidates seeking career growth. The role involves a variety of administrative and customer service tasks to support daily operations effectively. Responsibilities:• Handle incoming and outgoing calls to assist customers with inquiries and account-related concerns.• Process customer payments accurately and ensure proper documentation.• Create and manage customer accounts, ensuring data is entered correctly and updated as needed.• Scan, organize, and save important documents in digital formats for easy accessibility.• Provide excellent customer service by addressing questions and resolving issues promptly.• Maintain accurate records of transactions and account activities.• Communicate effectively through email correspondence to provide updates and follow-ups.• Support the billing process by learning and utilizing the company’s billing program.• Collaborate with team members to ensure smooth administrative operations.• Uphold a high standard of professionalism and confidentiality when handling sensitive information.
2026-05-01T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
52000 - 70000 USD / Yearly
This position plays an important role in keeping meetings, events, records, and day-to-day office activities organized while supporting leaders and staff with professionalism and discretion. The ideal candidate is highly organized, communicates clearly, and can manage shifting priorities in a fast-paced environment with strong attention to detail. Responsibilities:• Coordinate meetings across multiple locations, including calendar alignment, room reservations, audiovisual needs, and timely adjustments when priorities change.• Prepare meeting materials such as agendas, notes, and follow-up documentation to help teams stay informed and accountable for next steps.• Maintain trackers, spreadsheets, and data records to monitor deadlines, attendance, action items, and ongoing department activities.• Support event logistics by arranging space, equipment, invitations, communications, and catering when required.• Develop and revise presentations and other business documents using standard office software and related tools.• Organize and maintain electronic and physical files to ensure documents are accurate, accessible, and properly stored.• Provide general clerical assistance, including copying, report preparation, document distribution, and other office support tasks as needed.• Promote a safe and productive office environment by following established workplace policies and collaborating effectively with team members.
2026-04-29T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant for a 1-2‑month contract assignment supporting a client in their title operations department. This role is ideal for someone who excels at accuracy, organization, and supporting high-volume administrative workflows.Key Responsibilities<ul><li>Scan daily work product, abstracts, and supporting documents</li><li>Retrieve and process information, providing prompt communication to clients</li><li>Generate searches, reports, and retrieve documents to support research requests</li><li>Process incoming and outgoing mail and manage courier deliveries related to title work</li><li>Answer phones, respond to general information requests, and route calls to appropriate departments</li><li>Provide ongoing clerical and research support to the production team</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes. Responsibilities: • Evaluate and organize physical and digital files to align with established folder structures and retention policies. • Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records. • Collaborate with file room personnel to categorize and manage documentation efficiently. • Ensure compliance with organizational policies regarding document retention and destruction. • Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions. • Maintain accurate records of purged and retained documents for auditing purposes. • Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation. • Engage in data entry tasks to update file inventories and track progress. • Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed. • Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
2026-04-24T00:00:00Z

Administrative Assistant

Sierra Vista, AZ
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Sierra Vista, Arizona. This contract opportunity with permanent potential is ideal for someone who enjoys balancing front-desk interaction, data management, and administrative coordination in a mission-driven environment. The role involves maintaining accurate records, supporting internal teams, and helping keep office processes organized and responsive. Candidates who are detail-oriented, adaptable, and comfortable working with electronic systems will be well suited for this position. Responsibilities: • Maintain accurate information in the organization’s electronic health record platform and other online systems on a daily basis. • Prepare routine and as-needed reports and deliver them to the appropriate agencies, departments, or team members within required timeframes. • Welcome visitors, manage incoming phone calls, direct inquiries appropriately, and record clear, complete messages while supporting general front-office operations. • Coordinate logistics for internal program meetings and community-related gatherings, including scheduling and administrative preparation. • Provide day-to-day assistance to staff with basic equipment, technology, and web-based application issues, and connect with the IT support contractor when additional help is needed. • Support new employee onboarding by helping organize materials, documentation, and administrative setup tasks. • Assist with accounts payable, billing activities, and follow-up on invoice discrepancies to help ensure timely and accurate processing. • Handle incoming and outgoing mail, draft routine correspondence, prepare forms, monitor office and program supply levels, place orders when needed, and complete occasional program-related errands, which may include driving for agency business.
2026-04-23T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Shelton, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
DescriptionRobert Half is hiring an Administrative Assistant to provide specialized clerical and administrative support in a court or legal environment. Responsibilities encompass a wide variety of activities associated with case processing, requiring technical knowledge and the ability to maintain strict confidentiality of all official matters. This role demands impartiality and professionalism at all times.Responsibilities:<ul><li>Review incoming documents for completeness, verify accuracy and consistency with applicable statutes, and process according to established procedures.</li><li>Assist customers, attorneys, and agencies by explaining court procedures, identifying required forms, and responding to inquiries about the judicial process.</li><li>Issue warrants, summons, subpoenas, notices, and other legal documents as ordered; file and record legal documents with appropriate officials and agencies.</li><li>Input case information into court database systems; track, log, and monitor case activity; prepare court calendars and assemble case documentation for hearings.</li><li>Verify and process receipts for legal financial obligations including bail, fines, and fees; post cash receipts according to accounting procedures.</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support risk, claims, and safety operations for a construction-focused organization in Signal Hill, California. This Long-term Contract position is ideal for someone who can manage detailed records, coordinate across departments, and help keep claims and compliance activities organized and on schedule. The role combines administrative support with hands-on involvement in workers’ compensation, vehicle claims, injury reporting, and financial documentation. You will work closely with internal teams and external partners to maintain accurate files, support investigations, and promote consistent adherence to safety and risk procedures. Responsibilities: • Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time. • Manage workers’ compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities. • Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling. • Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines. • Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support. • Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing. • Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties. • Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions. • Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork. • Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts.
2026-05-01T00:00:00Z

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