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823 results for Office Assistant jobs

Administrative Assistant

Cleveland, OH
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a property operations team. This is a Long-term Contract opportunity for someone who enjoys working in a collaborative, small-team environment and can manage a wide range of administrative tasks with minimal direction. The ideal candidate is experienced, proactive, and comfortable handling communication, scheduling, records, and general office support in a detail-oriented in-office setting. Responsibilities: • Manage front office activities by greeting visitors, answering incoming calls, and directing inquiries in a detail-oriented manner. • Coordinate calendars, appointments, and meetings while helping maintain an organized daily schedule for the team. • Prepare, update, and maintain files, records, and other administrative documentation with strong attention to accuracy. • Enter and track data across office systems to support reporting, recordkeeping, and day-to-day operational needs. • Provide administrative support for routine office functions, including correspondence, document preparation, and general clerical tasks. • Assist with basic bookkeeping or financial administrative work, including tasks where QuickBooks knowledge may be beneficial. • Take initiative in handling shifting priorities and complete assignments efficiently with limited supervision. • Support a busy property operations environment by helping the team stay organized as workload demands increase.
2026-06-18T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a professional and detail-oriented Administrative Assistant to support a busy office environment in South Florida. This is an excellent opportunity for someone who enjoys staying organized, providing exceptional support, and serving as a key resource for both internal teams and external clients. The ideal candidate will be proactive, highly organized, and comfortable managing multiple priorities in a fast-paced environment.Responsibilities<ul><li>Provide administrative support to management and office staff.</li><li>Answer and direct incoming phone calls and emails in a professional manner.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare, organize, and maintain files, reports, and other documentation.</li><li>Assist with data entry, record keeping, and database management.</li><li>Coordinate office supplies, vendor communications, and general office operations.</li><li>Greet visitors and provide a positive customer service experience.</li><li>Support special projects and assist with various administrative tasks as needed.</li><li>Maintain confidentiality when handling sensitive information.</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
20.5865 - 26 USD / Hourly
We are looking for an Administrative Assistant to provide organized, detail-focused support for compliance-related activities in Kalamazoo, Michigan. This Long-term Contract position will work closely with Compliance Analysts to help manage documentation, timelines, and coordination for government attestation efforts. The ideal candidate is comfortable handling administrative tasks, maintaining accurate records, and communicating effectively with cross-functional teams in a healthcare environment. This role is 100% onsite, M-F, 7 or 8am to 4 or 5pm EST. Responsibilities:• Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track.• Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates.• Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details.• Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up.• Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams.• Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness.• Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews.• Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports.• Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files.• Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information.
2026-06-23T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a real estate and property organization in New York, New York. This Contract position is ideal for someone who enjoys keeping administrative tasks on track, assisting internal teams, and maintaining accurate records in a fast-paced office setting. The role offers a consistent daytime schedule and focuses on dependable administrative coordination and responsive support. Responsibilities: • Provide timely administrative support to office staff and respond professionally to routine service requests • Maintain and update database records to ensure information remains accurate, complete, and current • Coordinate incoming and outgoing mail, deliveries, and packages while helping keep office services running smoothly • Assist with general clerical assignments such as document preparation, filing, and record organization • Support day-to-day office operations by tracking tasks and helping priorities move forward efficiently • Communicate clearly with team members to help resolve administrative issues and maintain workflow continuity
2026-06-22T00:00:00Z

Administrative Assistant

Ashburn, VA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client a Christian nonprofit is seeking a highly organized and proactive Administrative Assistant to provide high-level support in a fast-paced office environment. This onsite, full-time role will be responsible for supporting the CEO, managing complex scheduling, coordinating travel, processing expense reports, and handling a wide range of administrative duties. The ideal candidate will be detail-oriented, adaptable, and confident managing multiple priorities with professionalism. Responsibilities:<ul><li>Provide administrative support to the CEO and assist with day-to-day office operations. </li><li>Manage heavy calendar scheduling, coordinate meetings, and handle shifting priorities.</li><li>Coordinate travel arrangements, including itineraries, logistics, and related documentation. </li><li>Process and track expense reports accurately and in a timely manner. </li><li>Prepare correspondence, reports, and other documents using Microsoft Office Suite. </li><li>Learn and utilize a new database system to support organizational operations. </li><li>Serve as a dependable point of contact and maintain professionalism in all communications. </li><li>Multitask effectively and juggle multiple administrative responsibilities in a busy environment. </li></ul>
2026-06-22T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-19T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient. Responsibilities:• Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.• Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.• Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.• Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.• Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.• Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.• Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.
2026-06-22T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to provide day-to-day support to senior leadership in Pittsburgh, Pennsylvania. This Long-term Contract position focuses on keeping executive schedules, communications, and office operations running smoothly in a fast-paced environment. The role is primarily onsite Monday through Thursday with remote work on Fridays, and it is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities. Pay range $20-$23/hr. Responsibilities:• Coordinate complex calendars and scheduling needs for multiple senior executives, ensuring meetings and priorities stay organized.• Arrange travel plans, itineraries, and related logistics for leadership team members as needed.• Support office operations by handling incoming mail, distributing materials, and helping maintain an efficient administrative workflow.• Organize catering and meeting support for internal events, executive meetings, and special gatherings.• Prepare, update, and manage documents, spreadsheets, and correspondence using Microsoft Office applications.• Enter and maintain donor-related information in Microsoft Dynamics with accuracy and attention to detail.• Provide general administrative assistance that helps executives stay focused on strategic and operational priorities.• Assist with front-desk and receptionist-style tasks, including answering inbound calls and directing inquiries appropriately.
2026-06-22T00:00:00Z

Administrative Assistant

Media, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
One of our premier financial services clients is looking to staff an Administrative Assistant with previous client-facing or client support experience. This highly organized Administrative Assistant will support daily operations within a fast-paced financial services environment while playing a key role assisting with administrative tasks, client interactions, and internal processes. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-06-19T00:00:00Z

Administrative Assistant

Boynton Beach, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support office coordination and facility-related activities for a Contract position based in Florida. This role blends traditional administrative work with hands-on oversight of the workplace environment, making it ideal for someone who is organized, observant, and comfortable managing day-to-day operational needs. The successful candidate will help maintain a well-organized office setting, coordinate with internal teams and external partners, and address routine issues with a proactive approach. Responsibilities: • Manage daily administrative tasks, including scheduling, correspondence, document organization, and general office coordination. • Arrange meetings, travel plans, and service appointments while keeping calendars and logistics running smoothly. • Maintain accurate paper and digital records to support efficient access to business information. • Assist with reports, research activities, data entry, and other operational projects as needed. • Welcome visitors, handle inbound calls, and act as a central point of communication for staff and external contacts. • Perform regular inspections of the office and surrounding property to identify maintenance, safety, or cleanliness concerns. • Track facility issues, document observations, and follow through with vendors or service providers until matters are resolved. • Oversee workplace readiness by monitoring shared spaces, kitchen supplies, and overall office presentation. • Address routine building or office problems independently when appropriate and escalate larger concerns as needed.
2026-06-17T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily business and ministry operations for a church office. This contract opportunity is ideal for someone who is highly organized, detail-oriented, and comfortable managing a mix of administrative, financial, and communication-related tasks. The person in this role will help maintain accurate records, coordinate office activities, and provide dependable support to staff, members, and guests. Responsibilities: • Enter weekly donation and deposit information with a high level of accuracy and maintain organized financial records. • Process approved invoices and requisitions for budgeted expenses while supporting routine accounts-related activities. • Order office, equipment, and educational materials and track inventory to help ensure supplies remain available. • Maintain and update membership and contribution records, including changes to contact information and status updates. • Provide day-to-day administrative support by answering inquiries, coordinating schedules, greeting visitors, and assisting with office correspondence. • Arrange travel logistics such as flights and hotel reservations for staff, members, and visiting guests. • Support communication efforts by helping manage announcements, bulletins, programs, social media updates, database content, and website-related information. • Prepare contribution statements, required tax documentation, certificates, resolutions, mailing lists, and other reports as needed. • Assist with incoming and outgoing mail, special events, ministry projects, and additional office duties assigned by leadership.
2026-06-12T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
<ul><li>Answer and direct phone calls, emails, and other correspondence. </li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare reports, presentations, and other business documents.</li><li>Organize and maintain filing systems, records, and office supplies. </li><li>Greet visitors and provide general front-office support. </li><li>Assist with data entry, expense reporting, and invoice processing. </li><li>Coordinate travel arrangements and meeting logistics as needed. </li><li>Support managers and departments with special projects and administrative tasks.</li></ul>
2026-06-11T00:00:00Z

Administrative Assistant

Smyrna, GA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Smyrna, Georgia. This contract-to-permanent position is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of clerical tasks with accuracy. The role offers the opportunity to contribute to a busy administrative environment while building long-term potential within the organization. Responsibilities: • Manage front desk and general office activities to help maintain an efficient and well-organized workplace. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors. • Perform data entry and maintain records with a strong focus on accuracy, completeness, and timeliness. • Prepare, organize, and distribute administrative documents, correspondence, and office materials as needed. • Support day-to-day scheduling, filing, and coordination tasks to keep operations running smoothly. • Assist with receptionist-related duties, including greeting guests and handling routine office communications.
2026-06-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support. Responsibilities: • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared. • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication and event logistics by preparing materials, coordinating details, and following up on action items. • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively.
2026-06-05T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a Contract position based in New York, New York. This opportunity is ideal for someone who is comfortable managing front-desk activities, handling incoming calls, and maintaining accurate administrative records in a fast-paced IT software environment. The successful candidate will bring strong attention to detail, a detail-oriented approach, and the ability to keep office tasks moving efficiently. Responsibilities: • Manage day-to-day administrative support tasks to help maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls effectively, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a positive and detail-oriented first impression. • Enter, update, and maintain records accurately to support reporting and general office administration. • Coordinate routine clerical activities such as filing, document preparation, and correspondence management. • Monitor administrative workflows and assist with office coordination to support team productivity. • Maintain organized records and ensure important information is accessible and up to date.
2026-06-22T00:00:00Z

Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to provide essential coordination and clerical support for a busy tax-focused team in Omaha, Nebraska. This Contract position plays an important role in keeping documents organized, maintaining steady progress across assignments, and ensuring professionals have what they need to meet deadlines. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. Responsibilities:• Communicate with clients to obtain outstanding paperwork and ensure required information is received in a timely manner.• Examine submitted documents for accuracy, completeness, and proper formatting before moving them to the next stage of review.• Organize digital and administrative records so files are easy to access, track, and maintain across internal systems.• Direct completed materials to the appropriate tax team members for preparation, review, and follow-up actions.• Monitor the progress of returns and related tasks to help work move forward according to established timelines.• Recognize delays, missing information, or workflow obstacles and raise issues to the appropriate team members for resolution.• Provide day-to-day administrative support in a high-volume setting, including data entry, inbound call handling, and general office assistance.• Share status updates with internal stakeholders to support visibility into workloads, deadlines, and next steps.
2026-06-23T00:00:00Z

Administrative Assistant

Little Rock, AR
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join a growing healthcare clinic in Little Rock, Arkansas. This contract-to-permanent position is ideal for someone who enjoys supporting both patients and providers in a fast-paced, service-oriented office setting. The role focuses on coordinating medical record activity, handling administrative workflows, and delivering responsive support across the clinic. This is an onsite opportunity for someone who is detail oriented, can stay organized, communicate with empathy, and adapt to changing priorities. Responsibilities:• Manage incoming medical record requests with accuracy, discretion, and a strong sense of urgency.• Verify insurance details, enter information into internal systems, and maintain organized patient-related documentation.• Respond to phone calls and general inquiries while providing courteous and attentive customer service.• Assist clinical staff and providers with shared administrative tasks that support daily operations across the office.• Maintain electronic medical records and help ensure patient information is updated correctly and handled in compliance with privacy standards.• Provide front desk coverage as needed, including during breaks or other periods requiring additional office support.• Contribute to administrative projects such as organizing files, supporting documentation processes, and assisting with evolving team workflows.• Help support office coordination as the clinic continues to grow and adjust to changing operational needs.
2026-06-11T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-06-16T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-06-22T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary to Hire
18 - 20 USD / Hourly
Our client is in need of an Administrative Assistant to support daily operations for a transport-focused team in San Antonio, Texas. This opportunity is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage multiple administrative priorities with accuracy. The person in this role will help keep documentation, scheduling, and client communication running smoothly while providing dependable support to management and internal teams. Responsibilities:•Provide day-to-day administrative support to leaders and team members, ensuring information is shared clearly and requests are handled promptly.•Review billing-related details with management and secure the necessary approvals so invoices can be processed accurately.•Enter, update, and maintain records across multiple software platforms with a high level of accuracy and consistency.•Set up new bookings and organize supporting details to ensure each request is properly documented from the start.•Prepare, compile, and distribute paperwork for clients and national account partners in a timely and organized manner.•Serve as a point of contact for internal departments and external customers by responding to questions and directing information appropriately.•Coordinate project calendars and daily schedules while maintaining related documents such as work orders, purchase orders, and estimates.•Maintain organized electronic and paper filing systems, process incoming service requests, and record order details in the appropriate system.•Scan, file, and organize business records as needed while following company safety policies and supporting a safe workplace.
2026-06-19T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support daily operations for a growing nonprofit organization in Salinas, California. This Long-term Contract opportunity is ideal for someone who communicates well, handles sensitive information with discretion, and is eager to learn the business through hands-on training. The role will provide primary administrative support to leadership while helping maintain structure across office activities, communications, and recordkeeping. Responsibilities: • Provide day-to-day administrative support to organizational leadership and the Human Services Manager, helping keep priorities organized and on schedule. • Welcome visitors, answer incoming calls, and respond to routine inquiries in a courteous and service-focused manner. • Prepare, update, and maintain records, reports, and correspondence with strong attention to accuracy and confidentiality. • Enter data into internal files and spreadsheets, ensuring information is current, complete, and easy to retrieve. • Assist with scheduling meetings, coordinating calendars, and supporting general office workflow throughout the workweek. • Use Microsoft Word and Excel to create documents, track information, and support reporting needs for the team. • Help organize office procedures and administrative tasks as the organization continues to grow and expand its services. • Learn internal operations and provide flexible support across administrative functions as needed. • Support payroll or related administrative processes using Paychex when applicable. • Maintain a welcoming front-office presence that reflects a business-focused environment.
2026-06-22T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued. Responsibilities: • Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases. • Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities. • Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required. • Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff. • Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers. • Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members. • Compile and post statistical data, support budget development, and process invoices for payment. • Train personnel on clerical processes and cross-train staff to perform critical functions. • Research and gather information needed for compliance, payroll reports, and other administrative tasks. • Assist in preparing materials and agendas for board meetings and other special projects as assigned.
2026-06-05T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-06-12T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-06-22T00:00:00Z

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