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853 results for Office Assistant jobs

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client in the medical device industry is seeking a highly organized, proactive, and detail oriented Executive Admin to provide short-term contract support to the CEO for a 2–3 month engagement. This role requires a polished administrative detail oriented who can manage a high volume of executive-level responsibilities with discretion, urgency, and attention to detail. The ideal candidate will have experience supporting C-level leadership, preferably within a regulated, fast-paced environment such as medical device, healthcare, life sciences, or manufacturing. This individual must be comfortable handling sensitive information, coordinating complex schedules, and serving as a trusted partner to the CEO and executive team. Key Responsibilities <ul><li>Provide high-level administrative support to the CEO during a 2–3 month contract assignment </li><li>Manage a complex and frequently changing calendar, including internal meetings, external stakeholder calls, board-related meetings, and travel arrangements </li><li>Coordinate domestic and international travel, including itineraries, agendas, logistics, and expense reporting </li><li>Prepare, edit, and format correspondence, presentations, reports, meeting materials, and other executive documents </li><li>Screen and prioritize incoming communications, including emails, calls, and meeting requests </li><li>Track action items, follow-ups, and deadlines on behalf of the CEO Support executive meetings by preparing agendas, gathering materials, taking notes, and distributing follow-up items as needed </li><li>Liaise with internal leaders, board members, investors, customers, vendors, and other external contacts in a detail oriented and confidential manner </li><li>Assist with planning and coordination of leadership meetings, offsites, and company events </li><li>Maintain confidential files, records, and sensitive business information with a high degree of discretion </li><li>Help streamline administrative processes and provide additional support to the broader executive team as needed</li></ul>
2026-05-04T00:00:00Z

Executive Assistant

Gainesville, GA
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in Gainesville, Georgia. In this long-term contract role, you will play a pivotal part in managing schedules, coordinating operations, and ensuring seamless communication across teams. This position requires a proactive individual who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Manage and maintain complex calendars for senior executives, ensuring schedules are well-organized and projected at least two weeks in advance. • Coordinate travel arrangements and prepare materials for executive meetings, ensuring all logistics run smoothly. • Maintain inventory of employee apparel and oversee the timely submission of accurate timesheets for payroll processing. • Assist in operational projects, including data management and file organization, to support company objectives. • Communicate effectively, translating technical information into clear, concise language for various audiences. • Collaborate with a diverse range of personalities, demonstrating professionalism and strong interpersonal skills. • Support project management tasks by organizing files, tracking data, and ensuring information is up-to-date. • Utilize relevant software systems, such as Q360 or similar tools, to streamline operations and enhance efficiency. • Adapt to the needs of the business, showing flexibility and a willingness to take on additional responsibilities as required.
2026-04-30T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-04-30T00:00:00Z

Executive Assistant

Lansdowne, VA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are seeking a polished, proactive, and highly organized Executive Assistant to support senior leadership. This role is responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and ensuring daily administrative operations run smoothly. The ideal candidate is detail-oriented, resourceful, and able to prioritize effectively in a fast-paced environment. Based on general knowledge. Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. </li><li>Arrange domestic and international travel, itineraries, and expense reporting.</li><li>Prepare correspondence, reports, presentations, and meeting materials. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Support meetings by preparing agendas, taking notes, and tracking follow-up items. </li><li>Maintain confidential records and handle sensitive information with discretion. </li><li>Assist with special projects and other administrative duties as assigned. </li></ul>
2026-04-21T00:00:00Z

Executive Assistant

Bowie, MD
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality. Responsibilities:• Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles.• Coordinate and organize meetings, conferences, interviews, and appointments as required.• Review, edit, proofread, and format documents and materials produced by leadership and staff.• Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates.• Track and file signed documentation, including administrative personnel records.• Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership.• Attend meetings and accurately record minutes when requested.• Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests.• Collaborate with other administrative staff across departments to ensure smooth operations and support.• Provide backup assistance to other office staff during their absence or as needed.
2026-04-30T00:00:00Z

Executive Assistant

Syracuse, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, excellent judgment, and the ability to manage multiple priorities while handling sensitive and confidential information with discretion.Key Responsibilities<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external partners</li><li>Handle confidential information with a high level of professionalism and discretion</li><li>Coordinate meetings, including agendas, minutes, and follow-up actions</li><li>Screen calls, emails, and requests, prioritizing responses as appropriate</li><li>Assist with special projects and ad hoc requests as assigned</li><li>Support office operations and executive-level initiatives as needed</li></ul>
2026-05-01T00:00:00Z

Executive Assistant

Newark, NJ
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-05-04T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Executive Assistant to support leadership within a fast-paced investment advisory environment. This Contract position requires a highly organized, detail-oriented individual who can manage complex scheduling, coordinate executive-level logistics, and help maintain smooth day-to-day operations. The ideal candidate brings sound judgment, attention to detail, and the ability to handle competing priorities with discretion. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates. • Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance. • Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners. • Monitor changing priorities and adjust calendars and travel plans quickly to support business needs. • Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
2026-05-01T00:00:00Z

Executive Assistant

Mount Pleasant, SC
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a dynamic and fast-paced environment. This position is based in Mt. Pleasant, South Carolina, and requires a proactive individual with excellent organizational skills and a keen eye for detail. As a long-term contract role, this opportunity is ideal for someone who thrives in office settings and is adept at managing schedules, meetings, and travel arrangements with confidence and efficiency. Responsibilities:• Organize and maintain calendars, scheduling meetings and events with precision while managing potential conflicts and overlaps.• Coordinate and prepare materials for meetings, including setting up conference rooms, arranging catering, and greeting guests.• Schedule and facilitate virtual meetings using Microsoft Teams, ensuring seamless connectivity and preparation.• Oversee travel logistics, including booking flights, accommodations, and rental cars, while maintaining accurate records on the calendar.• Assist with travel-related projects such as researching visa requirements and confirming event attendance.• Handle incoming and outgoing mail and packages, ensuring timely distribution and proper documentation.• Support special administrative projects to streamline operations and enhance productivity.• Act as a reliable point of contact to ensure smooth day-to-day operations and reduce friction in processes.
2026-05-04T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-05-04T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
About the Role: A fast-growing biotechnology company is seeking a highly organized and strategic Executive Assistant to support senior leadership. This role goes beyond traditional administrative support—you’ll act as a trusted partner, helping drive efficiency, manage priorities, and support key initiatives in a dynamic, science-driven environment. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, highly confidential setting.Key Responsibilities:<ul><li>Provide high-level administrative support to C-level executives, including complex calendar management, meeting coordination, and prioritization of competing demands</li><li>Serve as a gatekeeper and strategic partner, managing communications and ensuring alignment across internal and external stakeholders</li><li>Coordinate domestic and international travel, including detailed itineraries and expense reporting</li><li>Prepare and edit presentations, reports, and executive communications, including materials for board meetings and investor updates</li><li>Support planning and execution of leadership meetings, scientific reviews, and company-wide events</li><li>Track key projects, deadlines, and action items, ensuring timely follow-up and execution</li><li>Liaise with cross-functional teams, including research, clinical, regulatory, and operations</li><li>Handle highly confidential information with discretion and professionalism</li><li>Assist with onboarding senior hires and supporting leadership team initiatives</li><li>Improve administrative processes and implement efficiencies to support organizational growth</li></ul>
2026-04-24T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary to Hire
27.7115 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership within an engineering-focused environment in Pasadena, California. This contract opportunity with permanent potential is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, professionalism, and the ability to handle shifting demands with confidence. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for upcoming commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries. • Coordinate meeting logistics for executive sessions, including reserving space, confirming attendance, and distributing relevant materials. • Serve as a central point of support for day-to-day administrative needs, helping executives stay organized and focused on key business objectives. • Monitor schedule changes and travel updates, making quick adjustments to maintain efficiency and minimize disruptions. • Prepare and organize information needed for meetings, travel, and leadership activities to support smooth daily operations.
2026-04-22T00:00:00Z

Executive Assistant

Bakersfield, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
Tammy Power, Recruiting Manager, with Robert Half is looking for a highly organized and proactive Executive Assistant to support C-Suite executive in Bakersfield, California. This role requires an individual with extensive experience in administrative operations and accounting, with a proven ability to manage multiple priorities effectively. As a key contributor to the team, you will play an essential role in ensuring seamless communication and efficient processes. Responsibilities:• Provide comprehensive administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.• Assist in the preparation of presentations, reports, and other materials to support team objectives.• Serve as a primary point of contact for internal and external communications.• Monitor and manage correspondence, files, records, and confidential documents. • Prepare agendas, meeting materials, and follow-up notes.• Handle expense reports, reimbursements, and basic budgeting. • Organize and maintain documentation, ensuring all files and records are up-to-date and easily accessible.• Act as a liaison between the executive and other departments to facilitate smooth workflow and communication.• Proactively identify opportunities to improve processes and enhance team productivity.• Handle confidential information with discretion and maintain a high level of professionalism at all times.
2026-04-07T00:00:00Z

Executive Assistant

Bellevue, WA
onsite
Temporary to Hire
44 - 62 USD / Hourly
We are looking for a highly organized, proactive, and experienced Executive Assistant to provide top-notch support to an executive leadership team in Bellevue, Washington. In this contract-to-permanent role, you will play a critical part in managing schedules, coordinating travel, and ensuring smooth operations across various executive functions. This position offers an excellent opportunity to work closely with decision-makers and contribute to a dynamic and growing team. Responsibilities:• Maintain and manage executive calendars, ensuring meetings and appointments are scheduled efficiently.• Coordinate and book complex travel arrangements, including flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Handle document management tasks, including production, filing, and retrieval of important records.• Assist with planning and executing corporate events, from logistics to vendor coordination.• Manage and build relationships with vendors to ensure timely delivery of services.• Provide project management support by tracking deadlines, progress, and deliverables.• Act as a liaison between executives and internal teams, ensuring clear communication and follow-up.• Draft and edit correspondence, reports, and presentations as needed.• Monitor and prioritize incoming requests to ensure executives' time is allocated effectively.
2026-05-04T00:00:00Z

Executive Assistant

Delano, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is looking for an experienced Executive Assistant to provide comprehensive support to C-level executives within a dynamic agricultural environment. This role requires a highly organized individual with strong attention to detail who excels in managing executive operations, coordinating projects, and fostering effective communication across teams and external stakeholders. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional attention to detail. For immediate consideration contact Tammy Power via LinkedIn. Responsibilities:• Manage complex executive calendars, including scheduling meetings, planning domestic and international travel arrangements, and handling logistics.• Prepare and review confidential correspondence, board reports, presentations, and reconcile expenses.• Coordinate and oversee special projects, events, and agriculture-related initiatives, such as farm operations meetings and vendor relations.• Act as the primary liaison between executives, internal teams, growers, partners, and external stakeholders.• Supervise office operations, including document management and financial tasks such as budget tracking and vendor payments.• Ensure discretion and confidentiality when handling sensitive matters related to agriculture compliance, labor, and regulatory filings.• Support executives with ad-hoc operational tasks and maintain seamless communication across departments.• Facilitate investor updates and contribute to presentations and reports for leadership.• Monitor deadlines and prioritize tasks effectively during high-demand periods.• Collaborate with teams to ensure smooth coordination between field and office operations.
2026-04-24T00:00:00Z

Executive Assistant

Huntsville, AL
onsite
Temporary to Hire
37 - 46 USD / Hourly
Job SummaryWe are seeking a highly experienced Executive Assistant to provide strategic, high‑level administrative support to members of the executive leadership team. This is a visible and trusted role that partners closely with senior leaders to manage day‑to‑day operations of the executive office, coordinate complex schedules, and ensure seamless execution of priorities.The Executive Assistant serves as a key liaison between executives and internal and external stakeholders and plays a critical role in keeping the executive office running smoothly and efficiently. This individual must demonstrate exceptional judgment, professionalism, discretion, and the ability to manage a fast‑paced workload with accuracy and urgency.The ideal candidate thrives in an entrepreneurial, dynamic environment, anticipates needs before they arise, and balances multiple priorities with confidence and poise.Key Attributes<ul><li>Problem Solver: Uses critical and analytical thinking to drive sound decisions</li><li>Team‑Oriented: Operates collaboratively and supports leadership objectives</li><li>Highly Organized: Manages complex calendars, meetings, and travel with precision</li><li>Responsive & Professional: Represents executive leadership with strong follow‑through and judgment</li><li>Discrete & Trustworthy: Handles sensitive and confidential information with care</li><li>Self‑Motivated: Anticipates needs and takes initiative without direction</li><li>Business‑Minded: Understands executive‑level priorities and corporate expectations</li><li>Adaptable: Responds effectively to shifting priorities and last‑minute changes</li><li>Emotionally Intelligent: Navigates diverse personalities and situations with diplomacy</li><li>Growth‑Oriented: Accepts feedback and continuously strives for excellence</li><li>Flexible & Accessible: Willing to accommodate varying schedules and time zones as needed</li></ul>
2026-05-05T00:00:00Z

PART TIME Office Assistant

Lemoyne, PA
onsite
Temporary / Contract
18 - 21 USD / Hourly
Looking for flexible hours and a great team? This could be the perfect fit! We’re seeking a reliable and organized Part-Time Office Assistant to support daily office operations in Lemoyne. If you love keeping things running smoothly and enjoy variety in your day, we’d love to meet you! What You’ll Be Doing:<ul><li>Answer phones and greet visitors</li><li>Assist with filing, data entry, and document organization</li><li>Support administrative and clerical tasks as needed</li><li>Help keep the office organized and running efficiently</li><li>Provide general support to the team</li></ul>
2026-04-21T00:00:00Z

Office/Accounting Assistant

East Hartford, CT
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
Office / Accounting AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com Robert Half is assisting a sales and distribution business in their search of an Office / Accounting Assistant to help support their long-standing business. Our client has a great reputation in the industry, has been in business for over 75 years, and has a great benefits package! This is a great opportunity for someone to learn all aspects of the business from customer service/sales/office administration / accounts payable & receivable. Responsibilities:• Welcome and assist customers picking up their orders, ensuring a courteous and friendly experience.• Process invoices accurately and collect payments in a timely manner.• Perform data entry tasks to maintain accurate records and documentation.• Support accounts payable and accounts receivable functions as needed.• Utilize Microsoft Office tools to manage and organize daily tasks effectively.• Collaborate with team members to ensure accurate financial reporting and operational efficiency.• Handle inquiries related to invoices, payments, and general office operations.• Maintain a clean and organized workspace to optimize workflow.• Assist in additional administrative or accounting duties as assigned. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-04-14T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T00:00:00Z

Office Coordinator

Mechanicsburg, PA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Are you the kind of person who loves keeping things organized, helping others, and being the go-to in the office? We’re looking for a friendly, detail-oriented Office Coordinator to help keep our day-to-day operations running smoothly! What You’ll Be Doing<ul><li>Serve as the front-facing support for the office—greeting visitors and assisting staff</li><li>Coordinate office operations, supplies, and vendor relationships</li><li>Assist with scheduling, meetings, and calendar coordination</li><li>Handle general administrative tasks such as filing, data entry, and correspondence</li><li>Support internal teams with special projects and day-to-day needs</li></ul>
2026-04-28T00:00:00Z

Office Coordinator

York, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We’re partnering with a well‑established organization in the York area that’s looking for an organized, proactive Office Coordinator to support daily office operations and keep everything on track. If you thrive in an administrative role and enjoy juggling a variety of tasks, this could be a great fit! What You’ll Be Doing<ul><li>Coordinating daily office operations and administrative tasks</li><li>Answering phones, emails, and greeting visitors</li><li>Scheduling meetings and managing calendars</li><li>Assisting with data entry, reporting, and document preparation</li><li>Ordering office supplies and supporting internal teams</li><li>Acting as a key point of contact for staff and visitors</li></ul>
2026-04-13T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Customer Service/Office Assistant

Enfield, CT
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Customer Service/ Office Assistant Opportunity We are partnering with a well-established distributor that has been in business for over 50 years and has seen revenues double over the past year, with continued growth projected in the coming years. This company offers strong tenure, stability, and an excellent opportunity to join a growing customer service team. Key Responsibilities:<ul><li>Create orders from incoming requests</li><li>Answer calls and assist customers with order management</li><li>Provide estimates as needed</li><li>Process orders </li><li>Prepare shipping, delivery, and billing paperwork</li><li>Process purchase orders for vendors </li><li>Ad hoc projects within the department- looking for a jack of all trades!</li></ul> Why Apply:<ul><li>Strong company stability and growth</li><li>Good benefits, tenured culture</li><li>Ideal for early birds — hours are typically 7:00 AM to 3:00/4:00 PM range.</li></ul> If interested, please apply today or send your resume to Kelsey.Ryan@roberthalf(.com)
2026-04-24T00:00:00Z

Legal Assistant

Park Ridge, IL
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Robert Half looking for a full-time Legal Assistant to support a busy Trusts and Estates practice in Park Ridge, Illinois. This position is ideal for someone who can manage sensitive legal matters, coordinate deadlines, and communicate effectively with clients, attorneys, and outside parties. The role offers the opportunity to contribute to estate planning, probate, and related legal work within a collaborative and client-centered law firm environment. Responsibilities:<ul><li>Support attorneys with day-to-day legal and administrative tasks related to trusts, estates, and probate matters.</li><li>Maintain organized paper and digital case records to ensure documents are accurate, accessible, and up to date.</li><li>Communicate with clients, courts, and third parties in a clear and effective manner regarding case status, documentation, and scheduling needs.</li><li>Oversee attorney calendars by arranging meetings, tracking deadlines, and coordinating appointments and court-related dates.</li><li>Perform legal research and gather supporting information to assist with ongoing matters and case preparation.</li><li>Process file intake and closure in accordance with firm procedures and recordkeeping standards.</li><li>Assist with preparation and handling of court filings and legal documents connected to estate planning and estate administration.</li></ul>
2026-04-27T00:00:00Z

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