We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Fort Myers, Florida. In this role, you will provide essential support to ensure smooth operations within the investment banking sector. You will work closely with team members and clients, handling administrative tasks with precision and a high standard of quality.<br><br>Responsibilities:<br>• Create, edit, and maintain various documents, spreadsheets, files, and presentations to support business needs.<br>• Manage calendars and coordinate meetings, including organizing logistics and ensuring timely communication.<br>• Oversee database management, ensuring data accuracy and accessibility for team members.<br>• Facilitate client interactions and provide exceptional service to maintain strong relationships.<br>• Handle email correspondence and respond to inquiries in a timely and thorough manner.<br>• Perform special projects as assigned, ensuring deadlines and quality standards are met.<br>• Schedule appointments and manage time-sensitive tasks efficiently.<br>• Answer inbound and outbound calls, providing accurate information and support.<br>• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint to complete tasks effectively.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rancho Cordova, California. In this role, you will provide essential support by managing daily office tasks, ensuring smooth operations, and maintaining organizational efficiency. This position offers an excellent opportunity to contribute your skills in a dynamic service environment.<br><br>Responsibilities:<br>• Manage and organize office files, documents, and records to ensure easy accessibility.<br>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks, maintaining the integrity of the company’s database.<br>• Handle general office tasks such as filing, scanning, and organizing paperwork.<br>• Provide receptionist support by greeting visitors and managing front desk activities.<br>• Assist in coordinating schedules, meetings, and communications within the team.<br>• Maintain a clean and orderly office environment to support workplace efficiency.<br>• Support administrative projects and ensure timely completion of assigned tasks.
<p>Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.</p><p>You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul><p><br></p><p><br></p>
<p>Our client is seeking a detail-oriented and proactive Administrative Assistant to join their organization. This is an excellent opportunity for someone with outstanding organizational skills who enjoys supporting teams and contributing to the overall efficiency of office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate events</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain and organize files, records, and office supplies</li><li>Greet and assist visitors, answer phones, and respond to inquiries professionally</li><li>Support data entry and office workflow processes</li></ul><p><br></p>
<p>The Administrative Clerk is responsible for managing daily administrative activities, maintaining accurate records, and assisting with overall office operations. This role requires close attention to detail, reliability, organizational skills, and the ability to manage multiple tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>· Respond to general inquiries via phone and email, or transfer as needed</p><p>· Prepare, review, and process customer data</p><p>· Maintain records and update customer account information </p><p>· Support administrative tasks such as data entry, filing, and document management</p><p>· Other tasks assigned</p><p><strong> </strong></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support.<br>• Answer and direct inbound calls with a high standard of communication and customer service.<br>• Perform accurate data entry to maintain and update records, databases, and spreadsheets.<br>• Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner.<br>• Assist in coordinating meetings, events, and appointments, ensuring timely arrangements.<br>• Handle correspondence such as emails and memos to facilitate clear communication within the organization.<br>• Utilize Microsoft Office Suite to create, edit, and organize documents effectively.<br>• Monitor office supplies and place orders as needed to ensure uninterrupted operations.<br>• Collaborate with team members to address administrative needs and improve workflow efficiency.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations in Laguna Niguel, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving office setting and can balance multiple priorities with professionalism. The role will provide direct administrative support, coordinate schedules and meetings, and help maintain efficient communication across the department. Candidates should be comfortable handling clerical tasks, assisting leadership, and learning new systems as needed.<br><br>Responsibilities:<br>• Support the operations team with a wide range of administrative and clerical activities to keep day-to-day functions running smoothly.<br>• Organize and maintain multiple calendars, ensuring appointments, meetings, and deadlines are accurately scheduled and updated.<br>• Develop meeting materials such as agendas, coordinate conference logistics, and document key discussion points and action items during sessions.<br>• Arrange business travel, lodging, and related itineraries for executives and managers while confirming schedules and necessary details.<br>• Manage inbound communications, respond to routine inquiries, and direct messages to the appropriate contacts in a timely manner.<br>• Enter, update, and maintain records and office information with a high degree of accuracy and confidentiality.<br>• Assist with front-desk and receptionist-related tasks, including greeting visitors and supporting general office coordination.<br>• Partner with recruiters and leadership to help track and follow up on activity related to onboarding or advisor and broker recruiting efforts.<br>• Take on additional administrative assignments and adapt to new tools or technology platforms as business needs evolve.
<p><strong>Description</strong></p><p>Robert Half is hiring an Administrative Assistant to provide specialized clerical and administrative support in a court or legal environment. Responsibilities encompass a wide variety of activities associated with case processing, requiring technical knowledge and the ability to maintain strict confidentiality of all official matters. This role demands impartiality and professionalism at all times.</p><p><strong>Responsibilities:</strong></p><ul><li>Review incoming documents for completeness, verify accuracy and consistency with applicable statutes, and process according to established procedures.</li><li>Assist customers, attorneys, and agencies by explaining court procedures, identifying required forms, and responding to inquiries about the judicial process.</li><li>Issue warrants, summons, subpoenas, notices, and other legal documents as ordered; file and record legal documents with appropriate officials and agencies.</li><li>Input case information into court database systems; track, log, and monitor case activity; prepare court calendars and assemble case documentation for hearings.</li><li>Verify and process receipts for legal financial obligations including bail, fines, and fees; post cash receipts according to accounting procedures.</li></ul>
<p>Robert Half client in Vallejo, CA is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged.</p><p>You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism.</p><p><br></p><p>What You’ll Do as an Administrative Assistant:</p><ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul><p>Why This Role Stands Out</p><ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul><p>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today.</p>
<p>A reputable construction company in Honolulu is seeking an Administrative Assistant to support project managers and office staff for smooth job site and office operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, route calls, and respond to project inquiries</li><li>Greet project visitors and vendors</li><li>Prepare contracts, purchase orders, and spreadsheets</li><li>Track invoices, job costs, and supply orders</li><li>Manage construction document filing (digital and hard copy)</li><li>Coordinate meetings and maintain project schedules</li><li>Provide customer service to clients, vendors, and team members</li></ul><p><br></p>
<p>Join a well-established law firm as an Administrative Assistant in Honolulu. You’ll provide essential administrative support to attorneys and clients, ensuring efficient daily operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer telephones, direct calls, and manage attorney calendars</li><li>Greet clients and assist with client intake and document management</li><li>Prepare and edit correspondence, reports, and legal documents</li><li>Organize and maintain files, both physical and electronic</li><li>Coordinate meetings, conference calls, and travel arrangements</li><li>Support billing and time entry processes</li><li>Deliver outstanding customer service to clients and internal staff</li></ul><p><br></p>
<p><strong>Administrative Assistant</strong></p><p>Support daily office operations by providing high-quality administrative services to staff and clients.</p><p>Job Responsibilities:</p><ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul><p><br></p>
We are looking for an Administrative Assistant to support dispatch and field operations for a multi-skilled crew in Garland, Texas. This Long-term Contract position focuses on coordinating schedules, organizing resources, and helping ensure job assignments align with customer expectations and transportation compliance standards. The role works closely with regional leadership to communicate work plans, maintain scheduling accuracy, and keep equipment and tools ready for upcoming assignments.<br><br>Responsibilities:<br>• Coordinate daily scheduling activities for field crews and help align labor resources with active job requirements.<br>• Provide backup support for dispatch operations by assisting with job assignments, crew coordination, and schedule updates.<br>• Communicate assigned work details to regional leadership and team members to ensure clear execution of planned activities.<br>• Arrange equipment, rental assets, and tools based on project needs and confirm availability before deployment.<br>• Track maintenance timing for company-owned and rented equipment to support safe and efficient operations.<br>• Maintain schedule calendars and administrative records with accurate, up-to-date information.<br>• Enter and update timesheets, time entries, and other operational data in a timely and organized manner.<br>• Support office administration tasks that contribute to smooth coordination between field teams and internal departments.
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Chattanooga, Tennessee. This is a Contract position suited for someone who enjoys creating order, communicating professionally, and keeping administrative tasks moving efficiently. The ideal candidate will provide front-office support, manage routine clerical work, and help maintain accurate records in a fast-paced environment.<br><br>Responsibilities:<br>• Welcome visitors and serve as the first point of contact by responding to incoming calls with professionalism and care.<br>• Provide administrative support by organizing documents, preparing correspondence, and assisting with routine office activities.<br>• Enter and update information in internal records with accuracy to help maintain reliable data.<br>• Coordinate everyday reception and front-desk tasks to ensure smooth office coverage throughout the workday.<br>• Manage filing, document handling, and general clerical duties to keep materials accessible and well organized.<br>• Support staff with scheduling, message taking, and follow-up on administrative requests as needed.
We are looking for a data processor/data entry specialist to join our team in Alpharetta. Responsible for providing data processing support for underwriters and associate underwriters. Duties include working with underwriting teams to understand renewal programs and create/manage data records within the Agency Management System as appropriate. Primary responsibilities require high level data entry skills to include creating project workflows, processing insurance policies, assisting with underwriting activities, and other administrative duties. Assure all related support activities are delivered in a matter consistent with customer service focus. This is an entry level position with on-the-job training for a experience in and motivated candidate. Essential Duties and Responsibilities: • Enters, manages, and manipulates data in various Agency Management systems and online tools. • Extract and compile data from various sources such as insurance applications, proposals, insurance binders and policies. • Responsible for accurate coding of accounts in Agency Management system. • Responsible for policy issuance and endorsement processing, including cancellations. • Issues Direct Notices of Non-Renewal based on premium collection standards of the agency. • Reviews binders for accuracy and compliance with established policy form guidelines provided. • Ensures accurate and timely servicing of accounts in accordance with Division or Department Service Standards. • Assist with general administrative tasks such as generating reports, renewal letters, notice of cancellation letters, and other related services as needed. • Maintain accurate and up-to-date records of policies, endorsements, and other relevant procedures. • Ensure compliance with data protection regulations and internal data management policies. • Provide assistance with policy changes, endorsements, and claims inquiries. • Follow up on outstanding documentation and information requests. • Assist in the processing of policies, including clearing submissions, policy binding, issuance, and endorsements. • Review applications and related documents for completeness and accuracy. • Collaborate with underwriters to ensure policies comply with regulatory requirements.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Miami, Florida. In this role, you will provide essential support to daily operations, ensuring smooth office management and effective communication. This position requires a proactive individual with strong organizational and multitasking abilities.<br><br>Responsibilities:<br>• Respond to incoming phone calls and emails, ensuring inquiries are addressed promptly and professionally.<br>• Manage daily office tasks, including scheduling meetings and maintaining organized records.<br>• Perform accurate data entry to update and maintain critical business information.<br>• Assist with receptionist duties, such as greeting visitors and managing front desk activities.<br>• Support administrative projects and coordinate with team members to meet deadlines.<br>• Prepare reports, presentations, and documents as required by management.<br>• Maintain a well-organized workspace and oversee inventory of office supplies.<br>• Handle confidential information with discretion and professionalism.<br>• Collaborate with colleagues to improve workflow and optimize office procedures.
<p>We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. </p><p>You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support. </p>
We are looking for a detail-oriented Administrative Assistant/Executive Assistant to join our team in Cincinnati, Ohio. In this long-term contract role, you will play a pivotal part in supporting office operations and property management activities. The ideal candidate will bring strong organizational skills, a customer-focused approach, and the ability to ensure compliance with established policies and procedures.<br><br>Responsibilities:<br>• Organize and coordinate meetings, events, and schedules to ensure smooth operations.<br>• Prepare and manage bid proposals, service contracts, and invoices while assisting with compliance in property management processes.<br>• Review and code invoices for approval by the Property Manager to maintain accurate financial records.<br>• Oversee office supply inventory to ensure the office remains stocked and operational.<br>• Maintain contract administration systems, including tracking and filing contracts and certificates of insurance.<br>• Monitor property maintenance work orders and generate monthly status reports for the Property Manager.<br>• Administer the property purchase order system and maintain lease and contract files.<br>• Foster positive tenant and client relationships while tracking and addressing service calls.<br>• Assist in preparing monthly, quarterly, and annual management reports, including budget documentation.<br>• Process tenant bill-back invoices, staff hours, and check requests while ensuring accuracy and compliance.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hillsboro, Oregon. In this role, you will provide essential support to ensure smooth day-to-day operations, from managing communications to maintaining organized records. This is an excellent opportunity for someone with a strong background in administrative tasks, communication, and data management.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls, ensuring attentive and courteous communication at all times.</p><p>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.</p><p>• Organize and maintain office files, documents, and other administrative systems.</p><p>• Provide general support to office staff, including scheduling meetings and coordinating calendars.</p><p>• Greet visitors and direct them to the appropriate personnel or departments.</p><p>• Handle correspondence, including emails, memos, and other written communications.</p><p>• Ensure the office environment remains organized and efficient.</p><p>• Collaborate with team members to streamline administrative processes and improve efficiency</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized.</p><p>• Draft and edit letters, memos, and other business correspondence with precision.</p><p>• Communicate and maintain accurate records to support fundraising efforts.</p><p>• Coordinate with external agencies to facilitate the planning and setup of exhibitions and events.</p><p>• Perform general office tasks such as answering calls, data entry, and maintaining records.</p><p>• Handle confidential materials and liaise with high-profile individuals with discretion.</p><p>• Provide administrative support for special projects as needed.</p><p>• Act as a point of contact for internal and external inquiries, delivering excellent service.</p><p>• Assist in creating and distributing reports and presentations for leadership.</p><p>• Ensure office supplies and resources are adequately stocked and organized.</p>
We are looking for a dedicated Administrative Assistant to join our team in Chelmsford, Massachusetts. In this long-term contract role, you will play a key part in ensuring smooth office operations and providing exceptional administrative support. This position is ideal for someone with strong attention to detail and organizational skills.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Manage and respond to inbound calls, directing them to the appropriate departments as needed.<br>• Perform accurate data entry tasks to maintain up-to-date and organized records.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate and schedule meetings, appointments, and other office events.<br>• Maintain and organize office supplies to ensure availability for staff.<br>• Prepare and distribute correspondence, reports, and other documents as required.<br>• Support various administrative tasks to contribute to the team's overall productivity.
We are looking for an organized Administrative Assistant to support daily office operations for a Contract position based in Brooklyn, New York. This role is ideal for someone who communicates professionally, handles incoming inquiries with confidence, and keeps administrative tasks moving efficiently. The successful candidate will contribute to a well-run office environment through strong attention to detail, dependable coordination, and accurate record management.<br><br>Responsibilities:<br>• Manage front-office administrative activities and provide day-to-day support to keep operations organized and efficient.<br>• Respond to inbound phone calls, direct inquiries appropriately, and deliver courteous assistance to callers and visitors.<br>• Maintain accurate records by entering, updating, and verifying information in office systems and databases.<br>• Coordinate routine clerical tasks such as filing, document preparation, and general correspondence handling.<br>• Support reception coverage by greeting guests, managing incoming communications, and assisting with basic office requests.<br>• Monitor administrative workflows, track pending items, and follow up to ensure tasks are completed in a timely manner.
<p>We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.</p><p>• Utilize Microsoft Word to create, format, and edit documents with accuracy.</p><p>• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.</p><p>• Maintain organized filing systems to support easy retrieval of records.</p><p>• Collaborate with team members to support administrative projects and deadlines.</p><p>• Prepare correspondence and reports as needed.</p><p>• Assist in scheduling meetings and managing calendars for staff.</p><p>• Ensure a welcoming and detail-oriented environment for visitors and callers.</p><p>• Handle confidential information with discretion and attention to detail.</p>
<p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>