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500 results for Mailroom Assistant jobs

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-05-01T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Part Time (18-24 hours a week) Administrative Assistant on a contract basis to support daily office operations in Dallas, Texas. This is a Contract position focused on creating a well-organized, welcoming workplace while providing responsive assistance to employees, visitors, and internal teams. The role combines front-office coordination, supply management, meeting support, and communication with building partners to keep the office running efficiently. Responsibilities:• Respond to employee inquiries and guide staff to the appropriate support channels for workplace, HR, equipment, and service-related requests.• Coordinate with property management, maintenance teams, and security personnel to address office needs and maintain a safe, functional environment.• Keep parking records and office access information current to support accurate entry permissions for staff and visitors.• Maintain shared spaces by tidying the kitchen at the close of each day and restocking beverages, snacks, cups, and other commonly used items.• Monitor inventory levels and place orders for office and breakroom supplies on a regular schedule to avoid shortages.• Welcome new team members by arranging office tours and assisting with workplace setup details such as parking access, suite entry, business card requests, and conference room booking guidance.• Prepare for all-staff gatherings by organizing meeting rooms, arranging food service, and handling post-event cleanup.• Support workplace culture initiatives by helping coordinate committee meetings, updating the social activities calendar, sending event communications, tracking attendance responses, and securing materials needed for special events.
2026-04-30T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our team is seeking a proactive and highly organized Administrative Assistant to join our Dallas office. The Administrative Assistant will play a vital role in supporting daily operational and administrative functions, ensuring the office runs smoothly and efficiently. The right candidate will be detail-oriented, have exceptional communication skills, and be able to multitask in a dynamic environment.Key Responsibilities:<ul><li>Provide general administrative and clerical support including scheduling meetings, managing calendars, and answering phone calls.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Coordinate office supply orders and manage inventory.</li><li>Greet visitors and direct them to the appropriate departments or staff members.</li><li>Assist with the preparation of reports and meeting materials.</li><li>Support other team members and departments with various administrative tasks as needed.</li><li>Ensure the office environment is welcoming and well-maintained.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Auburn, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
DescriptionRobert Half is hiring an Administrative Assistant to provide specialized clerical and administrative support in a court or legal environment. Responsibilities encompass a wide variety of activities associated with case processing, requiring technical knowledge and the ability to maintain strict confidentiality of all official matters. This role demands impartiality and professionalism at all times.Responsibilities:<ul><li>Review incoming documents for completeness, verify accuracy and consistency with applicable statutes, and process according to established procedures.</li><li>Assist customers, attorneys, and agencies by explaining court procedures, identifying required forms, and responding to inquiries about the judicial process.</li><li>Issue warrants, summons, subpoenas, notices, and other legal documents as ordered; file and record legal documents with appropriate officials and agencies.</li><li>Input case information into court database systems; track, log, and monitor case activity; prepare court calendars and assemble case documentation for hearings.</li><li>Verify and process receipts for legal financial obligations including bail, fines, and fees; post cash receipts according to accounting procedures.</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-24T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity. What You'll Do<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-05T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy energy and natural resources office. This contract-to-permanent position is ideal for someone who thrives in a detail-oriented environment, takes initiative without close supervision, and can keep daily office operations organized and efficient. The role supports both routine administrative needs and occasional on-site coordination for meetings, mail handling, document processing, and executive support in a hybrid workplace. Responsibilities: • Oversee day-to-day office coordination to ensure supplies, equipment, copiers, and shared spaces remain functional and well organized. • Manage incoming and outgoing mail, packages, and courier shipments so important documents are processed and distributed without delay. • Prepare, copy, assemble, scan, and ship business documents, including contract-related materials that require signatures and return delivery. • Work with external parties such as title companies to confirm receipt of documentation and maintain smooth follow-up communication. • Coordinate meeting logistics by preparing conference rooms, arranging meals, and supporting multi-day in-office gatherings as needed. • Provide administrative assistance to senior leadership, including scheduling support, travel coordination, dining reservations, and event planning. • Track office activities and respond proactively to operational needs rather than waiting for direction on routine tasks. • Assist with data entry, expense documentation, and general administrative recordkeeping using Microsoft Word and Excel. • Support a hybrid office environment where staffing levels may vary, ensuring the workplace is ready for both quiet periods and higher-traffic days.
2026-05-04T00:00:00Z

Administrative Assistant

Fresno, CA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support back-office operations within the billing department in Fresno, California. This contract-to-permanent opportunity is ideal for someone who enjoys working behind the scenes, ensuring accuracy in financial records, and supporting a fast-paced administrative environment. This role plays a key part in keeping billing processes organized, compliant, and running efficiently. Responsibilities:<ul><li>Support the billing team with data entry, invoice processing, and updating account records with a high level of accuracy</li><li>Review billing documents for completeness and resolve discrepancies in collaboration with internal teams</li><li>Maintain organized financial and customer records in internal systems</li><li>Assist with tracking payments, preparing reports, and monitoring outstanding balances</li><li>Handle internal and external inquiries related to billing, providing timely and professional communication</li><li>Prepare and organize documentation for audits, reporting, and month-end processes</li><li>Perform general administrative tasks such as filing, document management, and process coordination</li><li>Help maintain workflow efficiency by keeping billing tasks, deadlines, and priorities on track</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

Pontiac, MI
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys creating order, managing front-desk activity, and providing responsive administrative support across multiple functions. The role requires strong attention to detail, effective handling of inbound communication, and the ability to keep records, invoices, and documentation organized in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming reception experience. • Respond to inbound calls promptly, route messages accurately, and provide clear information to internal and external contacts. • Maintain electronic and manual records through timely data entry, document updates, and careful file organization. • Support invoice processing by reviewing details, tracking submissions, and coordinating with relevant departments to resolve discrepancies. • Assist with administrative tasks such as scheduling, correspondence preparation, and general office coordination. • Help maintain workers' compensation documentation by organizing claim-related paperwork and supporting reporting needs. • Monitor office workflows and follow up on outstanding items to keep daily operations running efficiently.
2026-05-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities. Responsibilities: • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines. • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items. • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools. • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule. • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities. • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed. • Perform data entry and document management for construction files, contracts, and bid documentation. • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
2026-05-05T00:00:00Z

Administrative Assistant

Tucson, AZ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Tucson, Arizona. This contract position with the potential to become permanent is ideal for someone who enjoys balancing administrative tasks, financial support work, and tenant-facing communication in a fast-paced environment. The person in this role will help keep records accurate, coordinate routine office processes, and provide dependable support to managers and tenants. Success in this position requires strong organization, adaptability, and confidence using Excel and other Microsoft Office tools. Responsibilities: • Manage invoice preparation and utility payment documentation, ensuring materials are ready for leadership review and approval. • Support recurring check processing activities throughout the month while maintaining accuracy and timeliness. • Sort incoming mail, prepare certified and standard outgoing correspondence, and coordinate daily mail distribution at the close of business. • Track timesheets and mileage information for day porter staff and maintain organized records for payroll-related support. • Enter and update tenant details, sales figures, and other key information in company records and spreadsheets. • Assist tenants with portal-related questions and provide guidance on using online account tools effectively. • Organize and distribute rent payments received each day while helping maintain accurate financial records. • Help managers with budget-related administrative tasks, including compiling information and maintaining supporting documentation. • Stay on top of monthly deadlines and adjust priorities as daily business needs shift.
2026-05-05T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a motivated Administrative Assistant to play a key role in a 3‑month project. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving. What You’ll DoYou’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track. Responsibilities include:<ul><li>Providing hands-on administrative support for a defined project</li><li>Organizing, maintaining, and tracking project documents and files</li><li>Managing data entry, spreadsheets, and project trackers</li><li>Scheduling meetings, coordinating calendars, and preparing materials</li><li>Drafting, formatting, and proofreading emails, reports, and summaries</li><li>Monitoring inboxes and routing questions or requests effectively</li><li>Supporting deadlines, deliverables, and status updates</li><li>Jumping in where needed to keep the project running smoothly</li></ul>
2026-05-05T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-05-04T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-04-30T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-05T00:00:00Z

Administrative Assistant

Wilkes-Barre, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support a fast-paced office environment in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives on accuracy, manages competing priorities well, and can handle sensitive information with professionalism. The person in this role will help keep records, correspondence, and case-related materials current while providing dependable administrative support across daily operations. Responsibilities:• Enter appeal-related information into the management system with a high level of accuracy and timeliness.• Digitize, organize, and securely store documents so files remain complete and easy to retrieve.• Update calendars and scheduling details in internal systems to support preparation and distribution of notices and related correspondence.• Assemble, sort, and prepare letters, hearing materials, and mailing items for outgoing distribution.• Maintain files by categorizing documents appropriately and arranging materials in the required order.• Manage incoming faxes, mail, and outbound postal tasks, including routine mail processing and postage-related activities.• Download, file, and track supporting documents to ensure case records remain current and accurate.• Provide backup assistance to team members during absences, peak workloads, or special projects.• Perform general clerical and administrative duties as needed to support office operations.
2026-05-04T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
24.65 - 29.7 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a permanent placement position this opportunity offers the potential for long-term growth and stability within our organization. Responsibilities:• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.• Assist with document management tasks, including uploading and maintaining files in the firm’s database.• Schedule and confirm client appointments, ensuring all details are accurately communicated.• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.• Organize meetings and facilitate connections between team members for calls and discussions.• Provide general administrative support to ensure smooth day-to-day operations. For immediate consideration, call 937.224.8326.
2026-04-29T00:00:00Z

Administrative Assistant

Hickory, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a skilled part-time administrative assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry. This is a part-time position with very flexible hours. Responsibilities:• Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.• Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards.• Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant.• Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records.• Coordinate office logistics and resources to promote efficient operations within the legal department.• Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries.• Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.
2026-05-04T00:00:00Z

Administrative Assistant

Huntersville, NC
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a busy real estate and property operation in North Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys keeping processes on track, providing excellent customer service, and managing multiple administrative priorities in a fast-paced office setting. In this role, you will help coordinate sales and settlement activities, maintain accurate records, and serve as a key point of communication for customers and internal teams. Responsibilities: • Enter and maintain contract details, home option selections, and related records with a high level of accuracy. • Monitor each transaction as it moves through the home sales and construction timeline, ensuring milestones are tracked and updated. • Communicate with customers regarding next steps, timelines, and scheduled settlement appointments. • Assemble and review settlement-related paperwork and coordinate required information with lenders, attorneys, and title partners. • Provide day-to-day administrative support for both sales and construction operations within the local division. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members. • Support front office and receptionist-style duties to help maintain an efficient and welcoming office environment.
2026-04-30T00:00:00Z

Administrative Assistant

Short Hills, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment. Responsibilities:• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.
2026-05-04T00:00:00Z

Administrative Assistant

Elizabeth, NJ
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position requiring someone who can manage administrative workflows, maintain accurate records, and provide responsive front-desk and phone support. The ideal candidate is organized, comfortable handling sensitive information, and able to work effectively in an onsite environment while assisting individuals and partners effectively. Responsibilities:• Manage day-to-day administrative activities, including document preparation, filing, scheduling, and general office coordination.• Respond to inbound calls, greet visitors, and provide courteous assistance while directing inquiries to the appropriate staff or department.• Enter, update, and maintain records in internal databases and software systems with a strong focus on accuracy and completeness.• Support case-related and program-related documentation by tracking deadlines, organizing paperwork, and following established procedures.• Assist with communication and coordination involving clients, landlords, and community stakeholders during routine office operations and meetings.• Prepare correspondence, reports, and other materials using Microsoft Office applications and standard office tools.• Handle multiple assignments at once while maintaining confidentiality and meeting established timelines.• Participate in onsite meetings or occasional field-related administrative support as needed to help maintain efficient service delivery.
2026-05-06T00:00:00Z

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