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686 results for Human Resource Assistant jobs

Administrative Assistant

Schenectady, NY
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily front office operations for an education-focused organization in Schenectady, New York. This Contract position plays an important role in keeping administrative processes organized, welcoming visitors, and ensuring timely communication with families and staff. The ideal candidate is comfortable handling clerical tasks, managing schedules, and maintaining accurate office records in a fast-paced environment. Responsibilities: • Support the main office with day-to-day administrative activities to help maintain smooth operations. • Prepare, organize, and process documentation with a strong focus on accuracy and completeness. • Greet visitors upon arrival, manage sign-in procedures, and direct guests appropriately. • Respond to parent inquiries professionally and provide clear, timely updates or information. • Generate routine reports and compile data for office and administrative needs. • Coordinate calendars, appointments, and meeting schedules to support staff and office priorities. • Answer incoming calls and assist with general reception coverage as needed.
2026-05-27T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication. Responsibilities:• Welcome and assist members, ensuring a positive and attentive experience.• Perform data entry and maintain accurate records in organizational systems.• Upload and organize documents to support administrative processes.• Address member inquiries and concerns, providing timely and effective resolutions.• Update and maintain databases and member accounts with accuracy.• Serve as the first point of contact, representing the company with strong communication skills.• Handle filing and other administrative tasks to support daily operations.• Collaborate with the team to plan and assist with evening seminars as needed.• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.• Contribute to building strong member relationships through excellent service and problem-solving. For immediate consideration, call 937.224.8326
2026-05-22T00:00:00Z

Administrative Assistant

Plain City, OH
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a dependable Administrative Assistant to support onsite operations in Columbus, Ohio. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment and can keep administrative processes organized, accurate, and up to date. The role will provide essential coordination across reporting, documentation, and onboarding activities to help maintain smooth day-to-day operations. Responsibilities:• Prepare and maintain daily operational reports, ensuring information is complete, accurate, and submitted on time.• Enter, update, and verify data in company records and tracking systems with a high level of accuracy.• Organize, file, and retrieve administrative documents so project and contractor information remains easy to access.• Coordinate onboarding tasks for contractors, including collecting required paperwork and confirming documentation is properly recorded.• Provide onsite administrative support to help keep office activities and project-related communications running efficiently.• Monitor records for completeness and follow up on missing or inconsistent information as needed.• Assist with document control and administrative workflows related to site operations and contractor activity.
2026-05-27T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
21 - 24 USD / Hourly
A construction company in Baltimore is seeking a part-time Administrative Assistant to join their team! The ideal candidate will have strong administrative experience, excellent attention to detail, a good phone presence, and solid communication skills. This person will be handling light HR support, data entry, scanning, filing, phone and email correspondence, and general administrative tasks.
2026-05-27T00:00:00Z

Administrative Assistant

Ocean City, MD
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and community-related administrative needs. This contract opportunity with potential for a permanent position is ideal for someone who is organized, service-focused, and comfortable managing a mix of administrative, customer-facing, and documentation tasks. The role will support one assigned community on a permanent basis and requires strong attention to detail, professionalism, and confidence working across multiple office systems. Responsibilities: • Provide day-to-day administrative support for office and community operations, ensuring tasks are completed accurately and on schedule. • Manage records by entering information into databases, organizing digital and paper files, and handling scanning, copying, and document retention activities. • Prepare reports, assemble meeting packets, draft routine correspondence, and distribute materials needed for operational and board-related activities. • Respond to resident and customer questions by phone, email, or in person, offering timely assistance with account-related and general service requests. • Support new account setup activities and help coordinate onboarding steps to maintain accurate and complete records. • Maintain organized office processes by updating data in computer systems and tracking documentation, service requests, and related administrative items. • Assist with general front office responsibilities, including reception coverage, inbound call handling, and coordination of routine administrative workflows. • Provide meeting support as needed, including preparing materials and assisting with follow-up items connected to community or board meetings.
2026-05-26T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-28T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-05-27T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This long-term contract position is well suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a steady flow of office tasks with accuracy. The ideal candidate will communicate clearly, manage incoming calls efficiently, and maintain reliable records while contributing to a smooth and welcoming workplace. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and stay organized. • Respond to inbound telephone calls in a courteous manner, direct inquiries appropriately, and relay messages promptly. • Welcome visitors and provide front-desk assistance while maintaining an organized office presence. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare routine documents, correspondence, and administrative materials to support office operations. • Organize files, schedules, and general office information so team members can access what they need quickly. • Monitor common administrative tasks such as coordinating communications, tracking information, and supporting workflow priorities.
2026-05-27T00:00:00Z

Administrative Assistant

Knoxville, TN
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations. This role is essential in ensuring the smooth and efficient functioning of the workplace while providing high-level administrative support to managers and team members.Key Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office</li><li>Support managers and employees through a variety of organizational and communication tasks</li><li>Handle incoming and outgoing communications via phone and email professionally and promptly</li><li>Maintain accurate records and documentation</li><li>Coordinate schedules, meetings, and appointments as needed</li><li>Assist with general office duties, including data entry, filing, and correspondence</li><li>Ensure all administrative tasks are completed accurately, efficiently, and on time</li><li>Maintain a high level of confidentiality and professionalism</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Marietta, GA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Administrative Assistant to provide high-level support in a dynamic healthcare setting. This long-term contract opportunity is ideal for someone who thrives in a role that blends office coordination, executive support, and occasional personal assistance while keeping day-to-day operations running smoothly. The position calls for strong organization, sound judgment, and the ability to adapt quickly as priorities shift in a fast-moving environment. Responsibilities: • Coordinate calendars, appointments, and meeting schedules while sending reminders and ensuring follow-up items are completed. • Serve as a primary point of contact for inbound calls, messages, and routine correspondence, directing requests appropriately and responding with careful attention to detail. • Arrange travel plans, including transportation, lodging, and itinerary details, to support business-related activities and events. • Maintain organized trackers, checklists, and administrative systems that improve visibility into deadlines, tasks, and ongoing priorities. • Support communication with external vendors and partners, helping keep relationships and service needs well managed. • Prepare materials and logistical details for meetings, presentations, and speaking engagements. • Monitor office or operational supply levels and provide timely reminders for replenishment as needed. • Assist with occasional personal errands and special coordination tasks to support executive efficiency.
2026-05-27T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial firm. This Contract position requires someone who can manage front-desk coordination, provide responsive administrative support, and maintain a welcoming experience for staff and visitors. The ideal candidate is organized, discreet, and comfortable handling multiple tasks in a fast-paced office setting. Responsibilities: • Coordinate business travel arrangements using company-approved tools and ensure itineraries are organized accurately. • Prepare and submit expense documentation with close attention to detail and timeliness. • Manage incoming phone lines by responding courteously, routing calls to the appropriate contacts, and recording messages when needed. • Welcome clients and visitors in a courteous manner while helping maintain a secure and well-monitored reception area. • Share accurate information with employees and guests to support smooth day-to-day communication. • Organize conference room bookings and help keep meeting spaces scheduled efficiently. • Receive packages and deliveries, then distribute or route items to the correct recipients. • Sort and open incoming mail and assist with postal account-related tasks as part of office administration. • Handle sensitive business information with a high level of confidentiality and discretion.
2026-05-21T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-20T00:00:00Z

Administrative Assistant

Rutland, VT
onsite
Permanent / Full Time
20 - 23 USD / Hourly
OverviewRutland Housing Authority is seeking a Customer Service Specialist to serve as the first point of contact for residents and applicants while supporting day-to-day office operations. This is a fast-paced, administrative role requiring strong organization, attention to detail, and a customer-first mindset. Benefits<ul><li>Health, Dental & Life Insurance</li><li>Retirement Plan</li><li>Paid Time Off</li><li>Tuition Reimbursement</li><li>Professional Development Assistance</li></ul> Key Responsibilities<ul><li>Manage front desk operations (calls, visitors, inquiries)</li><li>Process housing applications and maintain accurate records</li><li>Enter and update data in the system</li><li>Coordinate tenant communications, notices, and mailings</li><li>Assist with recertifications and compliance tracking</li><li>Receive and manage work orders, collaborating with maintenance staff</li><li>Support general office operations and administrative tasks</li></ul>
2026-05-18T00:00:00Z

Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a bilingual Administrative Assistant to support a busy education-focused team in Norwalk, Connecticut. This 4 month Contract position will play an important part in keeping administrative activities organized, assisting families with documentation, and helping create a smooth experience for registrations, workshops, and day-to-day office interactions. The ideal candidate brings strong communication skills in two languages, excellent attention to detail, and the ability to manage multiple priorities in a welcoming and detail-focused manner. Responsibilities:• Coordinate administrative support for daily office activities, ensuring records, forms, and related materials are handled accurately and on time.• Assist with student or family registration processes by collecting information, reviewing required documents, and helping maintain complete files.• Enter and update data in internal systems with a high level of accuracy while monitoring information for completeness.• Organize electronic and physical documentation so materials are easy to retrieve and remain properly maintained.• Communicate with families in both languages to explain documentation needs, answer routine questions, and provide timely follow-up.• Welcome visitors and provide front-office assistance that supports a detail-focused and positive experience for families and staff.• Help prepare for workshops and community events by managing materials, supporting logistics, and assisting attendees as needed.
2026-05-27T00:00:00Z

Administrative Assistant

Concord, NH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations on a Part-Time basis in Concord, New Hampshire. This contract opportunity is ideal for someone who enjoys creating order, assisting internal teams, and serving as a reliable first point of contact for callers and visitors. The right candidate will bring strong organizational skills, accuracy in clerical work, and the ability to manage multiple administrative tasks in a fast-paced environment. Responsibilities:• Manage front-office activities, including greeting visitors and maintaining a welcoming reception area.• Respond to inbound phone calls, direct inquiries appropriately, and relay messages with accuracy and courtesy.• Perform a variety of administrative support duties such as filing, document preparation, and general office coordination.• Enter and update information in company records with a high level of accuracy and attention to detail.• Provide day-to-day assistance to staff by organizing paperwork, scheduling support tasks, and helping keep operations running smoothly.• Monitor routine office needs and help maintain an efficient administrative workflow.
2026-05-26T00:00:00Z

Administrative Assistant

Bethesda, MD
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily accounting and office operations for a real estate and property team in Bethesda, Maryland. This position is ideal for someone who is highly organized, comfortable working with financial records, and able to manage multiple administrative priorities with accuracy. The role will contribute to efficient billing, payment tracking, and data management while helping maintain smooth internal workflows. Responsibilities: • Manage incoming invoices, verify details for accuracy, and prepare them for timely payment processing. • Record financial transactions and update accounting information in QuickBooks and related internal systems. • Monitor outgoing and incoming payments, including support for accounts payable and accounts receivable activities. • Enter, organize, and maintain financial and administrative data with a strong focus on completeness and precision. • Assist with preparing documentation, reports, and records needed for routine accounting and office administration. • Communicate with internal team members and external contacts to resolve billing questions and payment discrepancies. • Maintain organized digital and physical files for invoices, transaction records, and supporting documents.
2026-05-26T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

Palm Beach Gardens, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
The Administrative Assistant supports the daily operations of the Homeowners Association. This role is essential in ensuring efficient office operations, providing excellent customer service to homeowners, maintaining accurate records, and supporting the Property Manager and Board of Directors in administrative tasks. Key Responsibilities: Serve as the first point of contact for homeowners via phone, email, and in-person. Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation. Maintain and update homeowner records and association databases. Manage incoming and outgoing correspondence, including mail and packages. Support the Community Manager with general office duties. Assist with coordinating with vendors and contractors as needed. Ensure office supplies are stocked and equipment is functioning. Handle confidential information with discretion and professionalism. Work Environment: Office-based with occasional community site visits. Regular interaction with homeowners, board members, vendors, and staff
2026-04-29T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-05-27T00:00:00Z

Administrative Assistant

Fargo, ND
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support a busy team in Fargo, North Dakota through a Long-term Contract assignment. This position is well suited for someone who is organized, detail-oriented, and comfortable handling high-volume administrative tasks in a fast-paced setting. The role will focus on invoice validation, accrual review, accurate record updates, and data support tied to ongoing operational projects. Responsibilities: • Examine incoming invoices for accuracy, completeness, and alignment with supporting documentation. • Check accrual-related details and confirm that financial information is recorded correctly. • Enter and update data in internal systems with a high degree of speed and precision. • Assist with maintaining clean, organized, and reliable records across administrative databases. • Support project-related administrative activities to help keep documentation current and accessible. • Use Microsoft Office tools to prepare, track, and manage routine administrative information. • Identify discrepancies in records and escalate issues when corrections or clarification are needed.
2026-05-27T00:00:00Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Job Description:We are seeking a detail-oriented and dependable Administrative Assistant for a contract opportunity in Kent. This role will support daily office operations and provide administrative assistance to ensure an efficient and organized work environment.Key Responsibilities:<ul><li>Answer and direct incoming calls and respond to general inquiries</li><li>Provide front desk support by greeting visitors and handling correspondence</li><li>Perform data entry, document preparation, and record maintenance</li><li>File, scan, and organize both physical and electronic documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Support internal teams with various administrative and clerical tasks</li><li>Maintain office supplies and assist with general office coordination</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced Administrative Assistant to join a labor and employment law firm in Sacramento, California. This permanent, on-site position supports multiple attorneys in a fast-paced legal environment and plays an important role in keeping daily operations organized and efficient. The ideal candidate brings strong litigation support experience, excellent written communication skills, and a careful, thorough approach to document handling and office coordination. Responsibilities: • Draft, revise, and finalize legal documents such as pleadings, discovery materials, correspondence, and internal memoranda with a high degree of accuracy. • Manage attorney calendars by tracking deadlines, scheduling key dates, and maintaining organized docketing systems for active matters. • Process new client matters, maintain complete case records, and keep information updated within the firm's case management platform. • Submit court filings electronically and assist with procedural requirements related to court and administrative agency matters. • Record attorney time entries and expenses promptly while supporting billing-related administrative tasks as needed. • Conduct basic legal and factual research to support attorneys in case preparation and ongoing matter management. • Handle front-office and administrative support activities, including responding to inbound calls, routing inquiries, and assisting with general office coordination. • Perform data entry, proofreading, document formatting, and other legal support duties to ensure high-quality and accurate work product.
2026-05-27T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

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