<p>Robert Half is working with a fast-moving, customer-centric company in Vista, CA to find a Front Desk Coordinator who can juggle high-volume phone calls, greet guests with a smile, and keep the front office humming like a well-oiled machine. If you're the kind of person who thrives in a busy environment, loves being the first point of contact, and can switch gears with grace, this role is calling your name.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Answer and route a high volume of incoming calls with professionalism and accuracy.</li><li>Greet visitors and clients, ensuring a welcoming and organized front desk experience.</li><li>Manage appointment scheduling and conference room bookings.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and assist with light administrative tasks.</li><li>Support various departments with clerical needs as requested.</li></ul>
<p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half! </p>
<p>Robert Half is sourcing for a professional and highly organized Front Desk Coordinator / Office Assistant to serve as the first point of contact for our office and provide essential administrative support. The ideal candidate will be detail-oriented, adaptable, and able to manage a variety of responsibilities in a fast-paced environment. This is a contract opportunity.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer and direct incoming telephone calls in a courteous and efficient manner</li><li>Greet and assist visitors, ensuring a professional and welcoming office environment</li><li>Manage and publish company advertisements and updates on social media platforms</li><li>Assist with office organization, including coordinating setup and moving furniture as needed</li><li>Provide general administrative and clerical support to ensure smooth office operations</li></ul>
<p>A shared workspace company in Beverly Hills is looking for a Front Desk Coordinator to join their team on a contract basis. You’ll be responsible for greeting guests, answering and transferring calls and assisting with setting up conference rooms. </p>
We are looking for an organized and customer-focused Front Desk Coordinator to join our team on a contract basis in Forest Hills, New York. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and detail-oriented service in a healthcare environment. This is an excellent opportunity to contribute to a dynamic team while delivering exceptional front desk support.<br><br>Responsibilities:<br>• Greet and assist visitors with a welcoming and detail-oriented demeanor.<br>• Manage incoming calls using a multi-line phone system, ensuring timely and accurate responses.<br>• Coordinate concierge services to address patient and visitor needs efficiently.<br>• Handle general receptionist duties, including scheduling and maintaining records.<br>• Operate a switchboard system for up to 10 lines, directing calls appropriately.<br>• Provide clear and courteous communication to resolve inquiries or concerns.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Collaborate with internal staff to support daily operational needs.<br>• Ensure confidentiality and accuracy when handling sensitive information.
<ul><li>Greet visitors, answer calls, manage inquiries, and ensure a positive experience for clients and employees.</li><li>Handle correspondence, maintain an organized workspace, schedule appointments, and assist with data entry or filing.</li><li>Oversee inventory, coordinate meeting spaces, manage supply orders, and ensure front desk operations run smoothly.</li><li>Act as a liaison between clients, staff, and vendors while sharing necessary updates across departments.</li></ul>
<p>We are looking for a detail-oriented and proactive Front Office Administrative Assistant to join our team in Albany, New York on site! In this Contract-to-Ongoing position, you will play a crucial role in ensuring the smooth operation of our office while supporting the financial management team with administrative tasks. This is an excellent opportunity for someone who thrives in a dynamic, small-office environment and enjoys being a reliable point of contact for both clients and colleagues.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome clients and visitors with professionalism and ensure their needs are addressed promptly.</p><p>• Answer and direct incoming phone calls in a courteous and efficient manner.</p><p>• Oversee daily office operations, including managing mail, organizing supplies, and maintaining a tidy workspace.</p><p>• Accurately update and manage internal databases to ensure information is current and accessible.</p><p>• Prepare and compile reports to meet deadlines, including those related to broker requirements.</p><p>• Utilize proprietary financial software for various administrative tasks (training will be provided).</p><p>• Provide comprehensive administrative support to the financial operations team.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Assist with general office coordination tasks and support team members as needed.</p>
<p>We are looking for an organized and detail-oriented Receptionist to join our client's growing team in Woodbury, Minnesota. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient office environment. This position also involves providing administrative support and assisting with office management tasks to keep operations running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients, ensuring a friendly and efficient front desk experience.</p><p>• Provide administrative support to the team, including scheduling appointments, managing correspondence, and coordinating meetings.</p><p>• Handle incoming and outgoing mail, deliveries, and packages with accuracy and efficiency.</p><p>• Maintain and organize office and client files in both electronic and physical formats.</p><p>• Perform data entry tasks to ensure accurate record-keeping and information management.</p><p>• Manage office supplies by placing orders and coordinating with vendors as needed.</p><p>• Utilize Microsoft Word and Outlook for correspondence, scheduling, and file organization.</p><p>• Deliver excellent customer service by addressing inquiries and supporting colleagues, clients, and guests.</p><p>• Foster a welcoming and efficient office atmosphere through proactive engagement and support.</p>
<p>A luxury hospitality group in Carlsbad is seeking a polished and experienced Front Office Manager to lead their guest services team. This role is perfect for someone who understands the importance of first impressions, thrives in a leadership role, and knows how to create a welcoming and efficient front desk experience.</p><p>You’ll be the face of the property, overseeing daily operations, mentoring staff, and ensuring that every guest interaction reflects the company’s commitment to excellence.</p><p><br></p><p><strong>💼 What You’ll Be Doing:</strong></p><ul><li>Manage front desk operations including check-ins, check-outs, reservations, and guest inquiries.</li><li>Supervise and train front desk staff, ensuring high standards of service and professionalism.</li><li>Handle escalated guest concerns with empathy and efficiency.</li><li>Monitor occupancy rates, room assignments, and special requests.</li><li>Collaborate with housekeeping and maintenance to ensure room readiness and guest satisfaction.</li><li>Maintain accurate records and reports related to front office operations.</li><li>Implement and improve front desk procedures and service standards.</li></ul>
<p><strong>Overview:</strong></p><p> We are seeking a warm, organized, and professional <strong>Front Desk Receptionist</strong> to join our oncology clinic team. This role is the first point of contact for patients and visitors and plays a vital part in creating a supportive and compassionate environment. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients, families, and visitors in a welcoming and compassionate manner.</li><li>Answer phone calls, route messages, and respond to inquiries promptly and professionally.</li><li>Schedule, confirm, and manage patient appointments, ensuring accuracy in the system.</li><li>Verify insurance information, collect co-pays, and process patient check-ins/check-outs.</li><li>Maintain patient confidentiality and adhere to HIPAA guidelines at all times.</li><li>Support clinic operations by preparing forms, updating patient records, and coordinating with medical staff.</li><li>Monitor the waiting area to ensure a calm and supportive environment.</li><li>Assist with administrative tasks such as filing, scanning, data entry, and mail handling.</li></ul>
<p><strong>About the Role:</strong></p><p>Are you a detail-oriented professional who thrives in a dynamic office environment? Do you have a passion for organization, communication, and ensuring smooth operations? If so, we're looking for you! Our client is seeking an <strong>Office Coordinator</strong> to join their team. In this role, you'll be the backbone of the office, providing administrative support, managing day-to-day operations, and fostering a positive workplace culture.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate daily office operations, including managing schedules, meetings, and supplies.</li><li>Serve as the main point of contact for internal staff and external vendors.</li><li>Oversee office equipment, maintain inventory, and order supplies as needed.</li><li>Assist with administrative tasks such as data entry, filing, and preparing reports.</li><li>Support planning and execution of office events, meetings, and employee activities.</li><li>Handle incoming calls and correspondence with professionalism and courtesy.</li><li>Manage facility-related tasks, ensuring the office space is functional and welcoming.</li></ul>
We are looking for a detail-oriented Office Coordinator to join our team in Indianapolis, Indiana, on a Contract to permanent basis. This position plays a vital role in ensuring the smooth operation of administrative processes, supporting multiple departments, and maintaining an organized office environment. Ideal candidates will be proactive, efficient, and capable of managing a variety of tasks with precision.<br><br>Responsibilities:<br>• Process incoming payments, including checks and debit transactions, using provided equipment.<br>• Handle and distribute incoming mail, ensuring it is properly categorized and assigned to General Ledger accounts.<br>• Provide administrative support across departments, including scanning documents for the billing team.<br>• Collaborate with vendors and coordinate building maintenance as needed.<br>• Record and distribute meeting minutes for scheduled staff gatherings.<br>• Assist the billing department and HR Manager with various office tasks, including bookkeeping.<br>• Manage office supply inventory and place orders to ensure adequate stock.<br>• Maintain a structured workflow by dedicating time to accounting-related responsibilities.<br>• Ensure all tasks are completed accurately and in alignment with organizational values.
<p>We are looking for a detail-oriented Technology/Office Coordinator to join a team in Chicago, Illinois. In this role, you will play a vital part in ensuring the smooth operation of office technologies and supporting daily activities, meetings, and events. This position offers the opportunity to collaborate with technical teams, assist employees with technology needs, and contribute to the improvement of our technology solutions. Client offers medical, dental, vision, 401k with a match, generous PTO, and other perks. Salary target is $65k-$73k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Set up, manage, and oversee collaboration tools such as videoconferencing systems, and portable devices for meetings and events.</p><p>• Provide hands-on customer support for technology-related needs during meetings, ensuring smooth in-person or hybrid setups.</p><p>• Coordinate technology requirements for off-site meeting venues, including conference centers and hotels.</p><p>• Collaborate with technical support teams to identify and resolve system performance issues.</p><p>• Perform routine maintenance, troubleshooting, and repairs on office equipment and collaboration technologies.</p><p>• Work closely with Innovation Center Technical Architects to uphold technology standards and functionality.</p><p>• Partner with external vendors to address technology support tasks as required.</p><p>• Take proactive measures to anticipate and address daily office needs.</p><p>• Manage and update the internal technology webpage to ensure accessibility and accuracy.</p><p>• Assist employees with minor technology challenges, offering practical solutions.</p>
<p>About the Company</p><p>Our client, a well-established wealth management firm, is seeking a professional and organized Front Desk Administrator to serve as the first point of contact for clients and visitors. This role requires strong communication skills, a client-focused demeanor, and the ability to manage both administrative and front-office responsibilities in a fast-paced, professional environment.</p><p>Key Responsibilities</p><ul><li><strong>Client Reception:</strong> Greet clients and visitors with professionalism, ensuring a welcoming and client-focused experience.</li><li><strong>Front Desk Management:</strong> Answer and route phone calls, manage incoming/outgoing mail, and maintain a polished and organized reception area.</li><li><strong>Scheduling & Coordination:</strong> Assist with managing calendars, scheduling client meetings, and coordinating conference room bookings.</li><li><strong>Administrative Support:</strong> Provide general administrative assistance to advisors and office staff, including preparing documents, processing forms, and updating client files.</li><li><strong>Meeting Preparation:</strong> Support client meetings by preparing agendas, printing materials, and setting up meeting spaces.</li><li><strong>Recordkeeping:</strong> Maintain accurate logs, update databases and CRM systems, and ensure client information is current and secure.</li><li><strong>Office Operations:</strong> Order office supplies, coordinate vendor services, and assist with special projects as needed.</li><li><strong>Confidentiality & Compliance:</strong> Handle sensitive financial information with discretion, ensuring compliance with industry regulations and company policies.</li></ul><p><br></p>
<p><strong>Job Title: Office Services Coordinator</strong></p><p><strong>Location:</strong> Dupont Circle, Washington, D.C. (Onsite, 5 days a week)</p><p><strong>Duration:</strong> 4 months with potential for conversion (not guaranteed)</p><p><strong>Schedule:</strong> Monday – Friday, 7:45 AM – 5:00 PM (1-hour lunch)</p><p><strong>Interview Process:</strong> 1 video interview → 1 in-person interview</p><p><br></p><p><strong>About the Role</strong></p><p>The Office Services Coordinator supports day-to-day office operations, with a strong focus on hospitality, guest services, and light facilities work. This is a highly visible role and the first point of contact for both employees and VIP visitors, requiring a white-glove service approach.</p><p><strong>Key Responsibilities</strong></p><p><strong>Reception & Guest Services</strong></p><ul><li>Greet and direct visitors and incoming calls</li><li>Maintain a professional, client-ready reception area</li><li>Provide high-touch service for VIP guests and visitors</li><li>Manage conference room bookings and coordinate catering as needed</li></ul><p><strong>Office Operations & Facilities Support</strong></p><ul><li>Conduct routine walkthroughs of two office floors (~55,000 sq. ft.)</li><li>Maintain cleanliness and organization in common areas</li><li>Operate dishwasher, clean and maintain coffee machines</li><li>Replace CO2 tanks, restock printer paper, and support minor maintenance tasks</li><li>Coordinate building or equipment service requests</li><li>Troubleshoot and track package deliveries and mail</li><li>Order and manage inventory for office supplies</li><li>Ensure vendor invoices are properly coded for expense tracking</li><li>Maintain off-site storage records</li></ul><p> <strong>Work Environment</strong></p><ul><li>Team of 3 supporting an office of approximately 250 employees</li><li>This is an active role that involves movement and visibility throughout the day</li><li>Professional business attire required</li><li>High-touch, front-facing position supporting employees and VIP guests</li></ul><p><br></p>
<p>We’re working with a tech company in Playa Vista who are in need of an office assistant to support their team with an upcoming vacation coverage. You’ll be the first point of contact for vendors and guests, help to order and restock office supplies, support mailroom operations and assist with conference room set up. </p>
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
We are looking for a skilled Administrative Assistant to join our team on a short-term contract basis in Old Mystic, Connecticut. This position offers an excellent opportunity to support the Building Official department with administrative tasks and ensure smooth daily operations. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support to the Building Official department, ensuring all tasks are completed efficiently and accurately.<br>• Answer and manage inbound phone calls, offering attentive assistance and directing inquiries as needed.<br>• Perform data entry tasks to maintain and update records with precision and attention to detail.<br>• Handle receptionist duties, including greeting visitors and managing the front desk operations.<br>• Organize and maintain office documentation to ensure easy access and retrieval.<br>• Coordinate schedules and meetings for team members to support seamless departmental operations.<br>• Assist in preparing reports and documents as required by supervisors.<br>• Respond to email inquiries and manage correspondence effectively.<br>• Support other administrative functions as needed to contribute to the success of the department.
<p>We are seeking a highly organized and proactive <strong>Facilities Coordinator</strong> to support the operational focus of our client in Northwest Houston. This role is contract to hire and 100% onsite! The ideal individual will play a key role in ensuring the workplace runs smoothly, safely, and efficiently while contributing to an engaging and productive environment for both employees and visitors. This role supports the physical, digital, and cultural experience within the office and is essential in upholding our workplace standards and supporting key business operations.</p><p><strong>Purpose & Scope:</strong></p><ul><li>Ensure operations in the assigned region function effectively, efficiently, and safely.</li><li>Support a positive and seamless employee and client experience across all aspects of the office environment.</li></ul><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Operational Support</strong></p><ul><li>Oversee physical management of assigned office locations, including systems, maintenance, and vendor management.</li><li>Lead building services, renovations, and office relocations as needed.</li><li>Implement and uphold company-wide office policies.</li><li>Manage front office functions including visitor access, reception, and overall workplace readiness.</li><li>Provide day-to-day direction for the local facilities team.</li></ul><p><strong>Financial Oversight</strong></p><ul><li>Manage facilities budgets, ensuring accurate forecasting and cost-effective execution of projects.</li><li>Oversee vendor contracts and price negotiations to ensure optimal value.</li><li>Support lease management and negotiations in partnership with the VP of Global Facilities & Employee Experience.</li></ul><p><strong>Health, Safety, Environment & Quality (HSEQ)</strong></p><ul><li>Champion health and safety compliance, including fire safety, first aid, and emergency preparedness.</li><li>Conduct regular audits and ensure compliance with corporate HSEQ policies.</li><li>Organize training and serve as a local point of contact for emergency response efforts.</li><li>Lead office sustainability efforts and promote environmentally responsible practices.</li></ul><p><strong>Employee Engagement & Culture</strong></p><ul><li>Organize and manage internal events, such as Town Halls, wellness programs, and office socials.</li><li>Partner with HR and business unit leaders to support initiatives that drive team connection and employee well-being.</li><li>Help cultivate a collaborative and inclusive office culture.</li></ul><p><br></p><p><strong>Qualifications & Key Competencies:</strong></p><ul><li>2–5 years of experience in facilities coordination, office management, or operations</li><li>Strong project management skills; ability to lead workplace projects, negotiate contracts, and manage risk</li><li>Excellent communication skills with a strong service orientation</li><li>Proactive, innovative mindset with a focus on continuous improvement</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams); experience with Jira is a plus</li><li>Knowledge of health and safety regulations and best practices</li><li>Ability to manage multiple priorities and work both independently and collaboratively</li></ul><p><br></p><p>If you are interested, please APPLY TODAY! </p>
<ul><li><strong>Administrative Support:</strong> Manage phone calls, emails, correspondence, and file organization.</li><li><strong>Office Management:</strong> Maintain inventory, order supplies, and coordinate office maintenance.</li><li><strong>Scheduling and Events:</strong> Organize meetings, calendars, and events, and prepare materials.</li><li><strong>Communication Liaison:</strong> Serve as the primary contact for team members, visitors, and vendors.</li><li><strong>General Support:</strong> Assist staff and leadership with projects and problem-solving as needed.</li></ul>
<p>We are looking for a highly organized and detail-oriented Practice Coordinator to join our team on a long-term contract basis in Colorado Springs, Colorado. This role is essential in providing administrative and operational support, ensuring smooth workflows, effective client communication, and seamless execution of daily tasks. The successful candidate will possess strong interpersonal skills, a focus on confidentiality, and proficiency in computer systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage client contract renewals, ensuring accuracy, timely completion, and adherence to deadlines.</p><p>• Prepare and track invoices to support financial and operational processes.</p><p>• Assist in meeting preparation by compiling materials, updating agendas, and documenting key discussion points.</p><p>• Facilitate client onboarding by gathering necessary documentation, setting up accounts, and completing processes efficiently.</p><p>• Scan and file paper documents received in the office to maintain organized records.</p><p>• Conduct operational clean-ups by updating client records and ensuring data integrity within systems.</p><p>• Oversee the client gifting process, including selecting gifts, tracking deliveries, and maintaining a gifting calendar.</p><p>• Coordinate scheduling for client meetings, ensuring smooth communication between clients and internal team members.</p><p>• Address basic client inquiries promptly while escalating complex issues to appropriate team members.</p><p>• Provide in-person office coverage on designated meeting days, such as Tuesdays and Wednesdays.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p><strong>Client and Phone Interaction</strong>:</p><p>Answer inbound phone calls (roughly 15-20 calls per day) from clients, vendors, and prospects. Maintain a friendly, professional demeanor and respond promptly and confidently to inquiries.</p><p>Act as a gatekeeper to manage and filter communication, ensuring seamless coordination within the office and with external contacts.</p><p><strong>Administrative Duties</strong>:</p><p>Regularly check and process mail and scan physical documents for virtual filing. Maintain organized and secure digital records.</p><p>Monitor and handle the company’s email inbox, responding to inquiries from prospects and vendors efficiently and professionally.</p><p>Generate invoices using Advise Pay (training will be provided).</p><p><strong>Operational Coordination</strong>:</p><p>Support the team’s transition to a new calendar application and help streamline scheduling updates.</p><p>Collaborate with paraplanners by creating and updating client profiles and managing associated documentation.</p><p><strong>Confidential Data Handling</strong>:</p><p>Work with sensitive client information and maintain strict confidentiality standards.</p><p><strong>Team Support</strong>:</p><p>Provide administrative assistance to approximately 6-7 team members, ensuring smooth daily operations and communication flow.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Fort Worth, Texas. This position requires someone who excels at organization, data management, and administrative tasks to support daily operations. The role is fully onsite and offers an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Maintain and track project information using ERP systems to ensure accurate and up-to-date records.<br>• Create and organize digital and physical folders for efficient data management.<br>• Retrieve, analyze, and compile data as requested by team members.<br>• Print, sort, and file documents to support organizational needs.<br>• Handle inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform reception duties, including greeting visitors and managing front desk activities.<br>• Conduct data entry tasks with speed and precision to maintain database integrity.<br>• Assist with general administrative office tasks to support team operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakbrook Terrace, Illinois. In this role, you will handle a variety of administrative tasks to ensure smooth office operations, including managing the front desk and supporting essential office functions.<br><br>Responsibilities:<br>• Accurately enter and maintain time records using ProLaw.<br>• Monitor and replenish office supplies to ensure adequate stock.<br>• Assist visitors and grant access to the office as needed.<br>• Oversee front desk operations, including greeting guests and managing inquiries.<br>• Coordinate administrative tasks to support day-to-day office activities.<br>• Respond to internal and external communication promptly and professionally.
