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267 results for Facilitiesoffice Coordinatorassistant jobs

Office Manager

Rockville, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking an organized, proactive, and detail-oriented Office Manager to oversee daily office operations and help ensure an efficient, productive, and welcoming workplace. Responsibilities<ul><li>Manage day-to-day office operations, procedures, and administrative workflows.</li><li>Coordinate budgets, supplies, and records. </li><li>Supervise administrative staff</li><li>Support scheduling, meetings, correspondence, and internal communications.</li><li>Maintain records, filing systems, and office policies and procedures. </li><li>Assist with onboarding, general staff support, and special administrative projects. </li><li>Help create a positive and professional office environment for employees and visitors. </li></ul>
2026-05-21T00:00:00Z

Office Manager

Muskegon, MI
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a highly organized Office Manager to support senior administrators and board leadership in Michigan. This contract-to-permanent opportunity is ideal for someone who can keep operations running smoothly, manage competing priorities with confidence, and maintain a detail-oriented approach in a fast-moving environment. The role calls for strong judgment, excellent communication, and the ability to handle sensitive matters with care while providing dependable administrative coordination. Responsibilities: • Coordinate executive calendars, schedule meetings, and align daily priorities for administrators and board members to ensure efficient use of time. • Organize board meetings, events, and internal gatherings by preparing materials, managing room setup and presentation needs, recording minutes, and tracking follow-up items. • Create, revise, and maintain reports, correspondence, presentations, and records with a strong focus on accuracy, clarity, and confidentiality. • Oversee office documentation and filing systems so information is easy to access, well organized, and securely maintained. • Support administrative projects by monitoring timelines, following up on deliverables, and helping teams stay on track with minimal direction. • Arrange detailed travel plans, including itineraries, lodging, and logistical coordination for leadership as needed. • Use business software and communication platforms to improve workflow efficiency and support day-to-day office operations. • Anticipate leadership needs, identify issues before they escalate, and take practical steps to resolve administrative challenges quickly. • Help maintain a detail-oriented, orderly workspace and contribute to a well-run office environment that reflects high standards. • Handle confidential, personal, and sensitive information with discretion and sound judgment at all times.
2026-05-19T00:00:00Z

Office Manager

Albany, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a mission-driven nonprofit organization seeking a detail-oriented Office & Program Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization.In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership. If you’re organized, proactive, and enjoy wearing multiple hats in a collaborative environment, this could be a great fit. What you’ll be doing:Administrative & Office Management • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper) • Coordinating schedules for meetings, trainings, and internal activities • Ordering, tracking, and maintaining office supply inventory • Ensuring office equipment functionality and coordinating with IT/technical support as neededProgram & Event Support • Providing logistical and administrative support for programs, outreach initiatives, and events • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staffFacilities Management • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements • Serving as the primary point of contact for facility-related issues across multiple locations • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep • Coordinating with external vendors for janitorial services, pest control, and building maintenance • Maintaining documentation of facility issues and communicating updates to leadershipStaff & Volunteer Oversight • Supervising and providing guidance to seasonal staff, interns, and volunteers • Supporting onboarding, orientation, and task coordination for volunteers • Assisting with day-to-day coordination of administrative and program support staff
2026-05-12T00:00:00Z

Office Manager

Chesterfield, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Office ManagerAre you a proactive leader with a knack for organization and operational efficiency? Our company is seeking an Office Manager to ensure the smooth day-to-day functioning of our workspace and support our growing team.Key Responsibilities:· Oversee office operations, procedures, and administrative staff· Maintain a well-organized, productive, and welcoming office environment· Manage vendor relationships and supervise office supply inventory· Coordinate meetings, events, travel, and facility arrangements· Support budgeting, expense reporting, and invoice processing· Implement and refine office policies and procedures· Serve as primary point of contact for internal communication and problem-solving· Assist with onboarding, training, and personnel management tasksWhy Join Us?· Competitive compensation and benefits· Opportunity to impact organizational effectiveness· Supportive, collaborative team culture· Career development and growth potentialIf you’re ready to lead operational excellence and drive team success, we encourage you to apply today. Take the next step in your career and become a valued member of our company!Please apply online or through our Robert Half app
2026-05-15T00:00:00Z

Office Manager

Corpus Christi, TX
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a detail-oriented and proactive Office Manager to oversee daily administrative operations and support human resources functions at our Corpus Christi, Texas location. This role requires a balance of organizational skills, financial acumen, and the ability to foster effective communication across teams. The ideal candidate will thrive in a dynamic environment and contribute to both operational efficiency and a strong workplace culture. Responsibilities: • Supervise daily office activities, including reception, correspondence, and maintaining organized document systems for operational, safety, and regulatory records. • Oversee the Accounts Payable team to ensure accurate and timely processing of invoices, purchase orders, and month-end or year-end closing tasks. • Collaborate with procurement teams and vendors to resolve discrepancies and enforce compliance with company policies. • Coordinate logistics for meetings, travel arrangements, site visits, audits, and inspections. • Assist in the development and implementation of Accounts Payable policies to align with audit and regulatory standards. • Manage vendor onboarding, purchase orders, and contract documentation in partnership with procurement teams. • Draft, review, and distribute internal communications and announcements to ensure consistent messaging. • Support financial and procurement processes by maintaining accurate records and facilitating contract compliance. • Act as a liaison between the Accounts Payable team and corporate finance to streamline operations. • Promote and uphold a strong safety culture by adhering to company safety policies and identifying hazardous conditions.
2026-05-04T00:00:00Z

Office Manager

Edina, MN
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a versatile Office Manager to support daily administrative and operational activities in Bloomington, Minnesota. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination, data accuracy, and transactional support in a fast-paced environment. The role includes hands-on work with order processing, invoice handling, and general office administration, with NetSuite serving as a key system in day-to-day tasks. Responsibilities:• Process customer orders accurately in NetSuite while managing fluctuating daily volumes.• Enter and maintain data across office and accounting records with strong attention to detail.• Review invoices against receipts and purchase order information to help ensure accurate payment documentation.• Support Amazon-related account activity, including payment coordination and shipping label creation.• Investigate backorders and purchase order status updates, then communicate findings to the sales team.• Record vendor bills in NetSuite and assist with accounts payable-related administrative tasks.• Reconcile purchase orders and related documentation to identify and resolve discrepancies.• Maintain office organization by filing records and replenishing everyday supplies as needed.
2026-05-06T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-05-20T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Office Manager Job DescriptionWe’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient workplace. This role supports leadership, manages administrative functions, and serves as the central point of coordination across teams. Key Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities</li><li>Support leadership with scheduling, reporting, and office initiatives</li><li>Oversee budgets, expense tracking, and basic accounting coordination</li><li>Coordinate meetings, events, and internal communications</li><li>Maintain office systems, policies, and administrative processes</li></ul>
2026-05-15T00:00:00Z

Office Manager

New York, NY
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for an organized part time Office Manager to support daily workplace operations and help create an efficient, well-maintained environment. This contract opportunity is ideal for someone who enjoys balancing hands-on office coordination with occasional executive support needs. The role involves keeping the office running smoothly, supporting employees and visitors, and stepping in on administrative priorities as needed. Responsibilities:• Coordinate recurring meal service, including ordering lunch during the week and arranging catered team lunches on Mondays.• Maintain inventory for office materials, snacks, and shared supplies, ensuring items are stocked and readily available.• Uphold the appearance and functionality of the workplace by monitoring organization, cleanliness, and overall presentation.• Administer office access by managing badges and supporting building entry needs for staff and guests.• Process incoming and outgoing mail, complete document scanning tasks, and keep records organized.• Support workplace safety efforts by helping monitor protocols and promoting a secure office environment.• Assist with internal events by coordinating logistics such as venues, scheduling, and on-site arrangements.• Serve as a key point of coordination between departments to help communication and operational needs move forward efficiently.• Provide executive administrative coverage when needed, including support with scheduling, correspondence, and related tasks.
2026-05-22T00:00:00Z

Office Manager

Millington, TN
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized Office Manager to support daily administrative and operational functions for a property-based office in Millington, Tennessee. This contract-to-permanent opportunity is ideal for someone who can balance resident-facing service and office coordination responsibilities. The role requires strong attention to detail, sound judgment, and the ability to keep records, communications, and office processes running smoothly in a fast-paced environment. Responsibilities:• Direct day-to-day office activities, including front desk coverage, administrative workflow, and coordination of general business operations.• Handle resident applications and supporting documentation, confirm eligibility, and assist with occupancy changes such as move-ins, transfers, move-outs, and annual renewals.• Maintain organized and accurate tenant files, financial records, ledgers, reporting data, and other required office documentation.• Manage rent-related transactions by posting charges, tracking payments, following up on outstanding balances, and processing account updates when needed.• Prepare routine and special-purpose paperwork such as payroll support, invoices, payable records, tax-related documents, reports, and materials for legal or court matters.• Oversee office systems and supplies by monitoring inventory, maintaining filing structures, and ensuring equipment and administrative procedures support efficient operations.• Serve as a primary point of contact for residents, vendors, contractors, and external partners by providing clear communication and responsive customer service.• Complete property walk-throughs and document service requests, maintenance needs, and related work order information as required.• Create and distribute written communications for residents, including notices, newsletters, flyers, and other correspondence.• Support office technology needs by assisting with software use, resolving basic system issues, coordinating updates, and helping team members adapt to tools and processes.
2026-05-22T00:00:00Z

Office Manager

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Office ManagerAre you a proactive leader with a knack for organization and operational efficiency? Our company is seeking an Office Manager to ensure the smooth day-to-day functioning of our workspace and support our growing team.Key Responsibilities:· Oversee office operations, procedures, and administrative staff· Maintain a well-organized, productive, and welcoming office environment· Manage vendor relationships and supervise office supply inventory· Coordinate meetings, events, travel, and facility arrangements· Support budgeting, expense reporting, and invoice processing· Implement and refine office policies and procedures· Serve as primary point of contact for internal communication and problem-solving· Assist with onboarding, training, and personnel management tasksWhy Join Us?· Competitive compensation and benefits· Opportunity to impact organizational effectiveness· Supportive, collaborative team culture· Career development and growth potentialIf you’re ready to lead operational excellence and drive team success, we encourage you to apply today. Take the next step in your career and become a valued member of our company!Please apply online or through our Robert Half app
2026-05-22T00:00:00Z

Office Manager

Trenton, NJ
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations and oversee key administrative and HR-related activities. This is a Contract position suited for someone who can create an efficient office environment while balancing front-desk coordination, employee support, and vendor communication. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a structured setting. Responsibilities: • Oversee day-to-day office operations to maintain an organized, productive, and well-supported workplace. • Coordinate front desk and reception activities, including greeting visitors and directing inquiries in a courteous manner. • Monitor inventory levels for workplace materials and arrange timely purchasing of office supplies as needed. • Support hiring efforts by coordinating full-cycle recruiting activities such as scheduling, candidate communication, and related administrative tasks. • Facilitate onboarding for new hires by preparing documentation, coordinating orientation steps, and ensuring a smooth start. • Assist with employee benefits administration by handling records, responding to routine questions, and supporting enrollment processes. • Build and maintain effective relationships with external vendors to help ensure reliable office services and supply delivery. • Maintain accurate administrative and HR records while supporting general office procedures and employee-facing needs.
2026-05-20T00:00:00Z

Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment. Responsibilities:• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.• Help prepare financial statements, reports, and schedules needed for internal review and business operations.• Provide documentation and accounting support during audit activities and other financial reviews.• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.
2026-05-06T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-05-01T00:00:00Z

Office Manager

Rochester, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Office Manager (Public Accounting) – Rochester, NY | $80–85K + Bonus Hannah Savage with Robert Half is working with a highly respected, mid-sized public accounting firm in the Rochester area who is looking to bring on an Office Manager to support daily operations and partner-level coordination. This firm is consistently recognized as a great organization and is known for its strong culture, long employee tenure, and internal growth opportunities. Why This Opportunity Stands Out<ul><li>Consistently recognized, well-established CPA firm</li><li>Very low turnover and a genuinely family-oriented culture</li><li>Strong emphasis on promoting from within</li><li>Team-focused environment with busy season perks</li><li>Annual salary increases + bonuses </li><li>Structured performance reviews</li></ul>What You’ll Be Doing<ul><li>Oversee day-to-day office operations and administrative functions</li><li>Manage client billing and assist with occasional collections</li><li>Coordinate scheduling across multiple teams and partners</li><li>Support partners with calendar management and meeting coordination</li><li>Distribute financial statements (pre-prepared)</li><li>Handle e-filing of 1099s</li><li>Draft professional client correspondence</li><li>Supervise a small administrative team </li></ul>Compensation & Benefits<ul><li>Salary: $80,000 – $85,000</li><li>Bonuses</li><li>Annual raises </li><li>Competitive PTO and extra time given due to the overtime hours during busy season</li><li>401(k)</li><li>Medical, dental, vision </li><li>Life insurance + short/long-term disability</li></ul>Schedule & Work Environment<ul><li>Fully onsite </li><li>Flexible start time</li><li>40 hours/week outside of busy season</li><li>Busy season (mid-Jan through mid-April): extended hours + Saturdays</li></ul> For immediate and confidential consideration, apply today or please contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-05-05T00:00:00Z

Office Manager

Wausau, WI
onsite
Temporary / Contract
19 - 26 USD / Hourly
Our client is seeking an Office Manager to oversee the daily operations of a busy technician team. This role serves as a central point of coordination between field technicians, customers, and internal leadership to ensure service requests are scheduled efficiently and office operations run smoothly. This is a great opportunity for someone who enjoys organization, communication, leadership, and problem-solving in a fast-paced environment. Responsibilities<ul><li>Oversee and manage daily office operations and administrative functions</li><li>Coordinate and schedule service appointments for field technicians</li><li>Communicate schedule updates, job details, and customer needs to technicians in the field</li><li>Assist with incoming calls and provide professional, responsive customer support</li><li>Track service activities and maintain accurate documentation in internal systems</li><li>Support leadership with reporting, office coordination, and operational tasks</li><li>Assist with receiving and organizing materials and supplies as needed</li><li>Help maintain an organized, efficient, and professional office environment</li><li>Collaborate with team members to improve processes and workflow</li><li>Ensure smooth communication between office staff, technicians, and management</li></ul>
2026-05-07T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-05-21T00:00:00Z

Office Manager

Wenatchee, WA
onsite
Permanent / Full Time
62400 - 72800 USD / Yearly
Position Summary We are seeking a highly organized, people‑focused Office Manager to support a growing team in the Wenatchee area. This full‑time role is responsible for accounts payable and receivable, reconciliations, and day‑to‑day administrative operations, while also serving as a central point of contact for employees and helping foster a positive workplace culture through employee recognition and engagement initiatives.Key ResponsibilitiesAccounting & Financial Support<ul><li>Manage full‑cycle accounts payable and accounts receivable</li><li>Process vendor invoices, customer billings, and payments</li><li>Perform monthly bank and credit card reconciliations</li><li>Reconcile accounts and assist with month‑end close activities</li><li>Review and verify freight invoices for accuracy and resolve discrepancies</li><li>Maintain accurate and well‑organized financial records</li></ul>Office & Administrative Management<ul><li>Oversee daily office operations and administrative functions</li><li>Serve as a go‑to resource for employees with general questions and support needs</li><li>Coordinate with vendors, service providers, and internal teams</li><li>Manage office supplies, records, and documentation</li><li>Assist leadership with special projects and operational improvements</li></ul>Employee Experience & Recognition<ul><li>Run point on employee recognition programs, celebrations, and milestones</li><li>Help coordinate team events, onboarding support, and internal communications</li><li>Promote a positive, organized, and collaborative office environment</li><li>Act as a connector across teams, supporting strong working relationships</li></ul>BENEFITS OFFERED:<ul><li>SALARY RANGE: $30.00-$35.00/hour </li><li>Healthcare Benefits: Medical Dental and Vision</li><li>Retirement Plan: Simple IRA with a 3% match</li><li>Paid time off: 2 weeks paid time off and paid holidays </li></ul>
2026-05-20T00:00:00Z

Office Manager

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and organized Office Manager to oversee daily office operations and support a productive, efficient workplace. Responsibilities:<ul><li>Oversee day-to-day office operations and ensure the office runs smoothly</li><li>Manage office supplies, vendor relationships, and facility-related needs</li><li>Coordinate schedules, meetings, and general administrative workflows</li><li>Support onboarding activities and assist with internal office procedures</li><li>Supervise front office functions and provide administrative support as needed</li><li>Maintain records, prepare reports, and assist with budgeting or expense tracking</li><li>Serve as a point of contact for internal staff and external visitors or partners</li><li>Identify and implement process improvements to enhance office productivity</li></ul>
2026-05-15T00:00:00Z

Office Manager

Lafayette, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently. Responsibilities:• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations.
2026-05-22T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations at a storage and property facility in Seattle, Washington. This Contract position will play a central role in creating a clean, secure, and welcoming environment while assisting customers with rentals, account questions, and onsite needs. The ideal candidate brings strong administrative skills, sound judgment, and a proactive approach to keeping office and site activities running smoothly. Responsibilities: • Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility. • Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests. • Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps. • Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities. • Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations. • Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness. • Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives. • Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence.
2026-05-22T00:00:00Z

Office Manager

Chicopee, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Our client in Chicopee, Massachusetts is seeking a Contract Office Manager to support daily office operations, project administration, and accounting-related functions. This is a great opportunity for a highly organized professional who can manage a wide range of administrative, billing, compliance, and office support responsibilities in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support by setting up job files, maintaining documentation, and coordinating daily project schedules</li><li>Handle customer invoicing, including standard billing and AIA billing, and assist with collections and accounts receivable</li><li>Support accounts payable by processing purchase orders, vendor invoices, weekly disbursements, and reconciliations</li><li>Assist with financial reporting, job costing, revenue tracking, and month-end, quarter-end, and year-end close activities</li><li>Maintain contracts, insurance certificates, subcontractor agreements, W-9s, and other compliance-related documentation</li><li>Track employee records, licenses, certifications, safety training, DOT files, PPE inventory, and maintenance logs</li><li>Oversee warehouse and inventory records, including customer storage documentation, materials tracking, and office and uniform supplies</li><li>Support payroll, records management, system backups, and other office functions while providing general team support as needed</li></ul>
2026-05-19T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Manager to support a busy workplace in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can keep office operations running smoothly while coordinating vendors, facilities, employee support, and executive-level administrative needs. The successful candidate will bring strong judgment, attention to detail, and a service-oriented approach to maintaining an efficient and welcoming office environment. Responsibilities: • Oversee day-to-day office operations, ensuring facilities, vendors, and essential services are managed effectively. • Lead discussions with suppliers, landlords, and service partners to secure favorable terms while tracking invoices and coordinating timely payments. • Source and purchase office materials, furniture, and equipment in line with company guidelines and approved budgets. • Act as the main point of contact for building-related matters, including access badges, keys, repairs, cleaning concerns, maintenance requests, and workplace technology coordination. • Coordinate onboarding logistics for new employees by preparing documentation, arranging workspace setup, facilitating system and tool access, and supporting orientation activities. • Arrange routine cleaning and upkeep for office spaces and equipment while helping maintain an organized, functional workplace layout. • Support special initiatives such as team events, company gatherings, and other workplace programs that enhance employee experience. • Provide executive administrative support through calendar coordination, travel booking, accommodation arrangements, and expense report processing. • Partner with People & Culture to assist with employee benefits administration and help promote a safe, secure, and positive work environment. • Monitor office inventory levels and review requests for supply purchases to ensure materials remain available without exceeding budget expectations.
2026-05-14T00:00:00Z

Office Manager

Hyattsville, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will manage administrative functions, coordinate office procedures, support staff, and help maintain a positive office environment. Responsibilities<ul><li>Oversee day-to-day office operations and administrative procedures. </li><li>Track budgets, supplies, and records.</li><li>Coordinate schedules, meetings, and internal communications. </li><li>Supervise administrative staff</li><li>Maintain office policies, filing systems, and operational workflows. </li><li>Support onboarding and internal coordination.</li></ul>
2026-05-21T00:00:00Z

Office Manager

Heber City, UT
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position. This role is ideal for someone who can keep the office running efficiently, provide front-desk support, and handle routine accounting-related tasks with accuracy. The successful candidate will bring a practical, service-focused approach to office coordination while helping maintain a well-stocked, organized workplace. Responsibilities: • Oversee day-to-day office activities to ensure an efficient and well-organized administrative environment. • Welcome visitors, answer incoming calls, and provide courteous front-desk support for staff and guests. • Monitor inventory levels for office materials and place supply orders as needed to avoid shortages. • Keep common areas, administrative records, and office resources organized and accessible. • Assist with accounts payable tasks, including processing invoices and supporting timely payment workflows. • Perform basic accounting support duties and help maintain accurate financial and administrative documentation. • Coordinate routine office services and respond to operational needs that support overall business continuity.
2026-05-04T00:00:00Z

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