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72 results for Facilities Coordinatorassistant jobs

Construction Administrative Assistant

Fresno, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Construction Administrative Assistant to support daily office operations for an active construction environment in Fresno, California. This Long-term Contract position is ideal for someone who can keep project records organized, coordinate communication across multiple parties, and provide dependable administrative support to both office and field teams. The role requires strong attention to detail, professionalism when handling calls and correspondence, and the ability to manage priorities in a fast-paced setting. Responsibilities: • Support project managers and field personnel with day-to-day administrative coordination and document handling. • Maintain organized project files, contracts, correspondence, and other construction-related records for easy access and accuracy. • Arrange meetings, manage calendars, and coordinate schedules with subcontractors, suppliers, clients, and internal team members. • Receive and direct incoming phone calls while assisting both English- and Spanish-speaking customers, vendors, and partners. • Monitor project timelines and follow up on required paperwork to help keep documentation complete and submitted on schedule. • Enter, update, and verify data in office records and project tracking documents with a high level of accuracy. • Assist with front desk and general office support duties, including communication, filing, and routine administrative tasks as needed.
2026-06-26T00:00:00Z

Assistant Maintenance Manager

Rockaway, NJ
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
Our client, a well-maintained residential apartment community near Rockaway, NJ, is seeking an Assistant Maintenance Manager to support the day-to-day operations of the property. This is a hands-on role ideal for someone with strong technical skills who enjoys troubleshooting, working with residents, and helping maintain a high-quality living environment. Key Responsibilities<ul><li>Assist in overseeing daily maintenance operations for the community</li><li>Perform and coordinate repairs including HVAC, plumbing, electrical, and general maintenance</li><li>Respond to service requests in a timely and professional manner</li><li>Support preventative maintenance programs and property inspections</li><li>Ensure all work is completed in compliance with safety standards and company policies</li><li>Maintain accurate maintenance records and documentation</li><li>Partner with property management to ensure resident satisfaction</li><li>Assist in supervising and supporting maintenance staff as needed</li></ul>
2026-06-26T00:00:00Z

Hospitality Office Services Associate (Floater)

Miami, FL
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a Hospitality Office Services Associate (Floater) to support daily administrative and workplace service operations for a client site in Miami, Florida. This Contract position plays an important role in delivering consistent support across mail handling, document production, reception coverage, hospitality services, and basic audio/visual coordination. The ideal candidate is service-focused, organized, and comfortable working in a fast-paced setting while handling time-sensitive requests and confidential information with care. Responsibilities: • Manage incoming office service requests by recording work accurately, confirming instructions, and preparing assignments for timely completion. • Provide day-to-day support across document reproduction, scanning, intake, and mail distribution in both physical and digital formats. • Coordinate task flow to ensure projects are completed in the correct sequence and delivered within agreed service timelines. • Communicate proactively with clients and internal leaders regarding priorities, status updates, delays, or questions related to assigned work. • Perform routine checks on completed materials to maintain accuracy, presentation quality, and adherence to service standards. • Troubleshoot minor equipment issues, replenish paper and toner, and keep machines ready for daily operational use. • Support reception, hospitality, and related front-of-house services as needed to maintain a positive client experience. • Handle files and business materials with discretion while following workplace policies, security expectations, and operational procedures. • Move supplies and completed work as needed, including tasks that require regularly lifting materials up to 50 pounds. • Use resources responsibly and contribute to an efficient team environment by balancing multiple priorities and assisting where coverage is needed.
2026-07-17T00:00:00Z

Human Resources (HR) Benefits Assistant

Van Nuys, CA
onsite
Temporary / Contract
27.01 - 36.12 USD / Hourly
We are looking for a Human Resources (HR) Benefits Assistant to provide high-volume administrative support during a busy Open Enrollment period in Van Nuys, California. This Human Resources (HR) Benefits Assistant opportunity is ideal for someone who can manage benefit-related processes with accuracy, respond to employee questions professionally, and help maintain timely payroll deductions. The Human Resources (HR) Benefits Assistant in this role will contribute to a smooth enrollment experience by handling records carefully, reviewing data for completeness, and supporting payroll readiness through detailed validation work. Responsibilities:• Serve as a primary point of contact for employees who need assistance with benefit questions, coverage options, and enrollment-related concerns.• Enter and update benefits information in HR systems while maintaining a high standard of accuracy and completeness.• Guide employees through benefit selection activities and help ensure elections are submitted correctly within required timelines.• Review enrollment records to confirm benefit choices are reflected properly in the system and align with submitted documentation.• Perform audits of benefit enrollments and payroll deductions to identify discrepancies and support timely correction of issues.• Partner with internal teams to verify that employee deductions are set up accurately before payroll processing deadlines.• Assist with reconciliation activities ahead of the first payroll cycle to help reduce errors and avoid downstream adjustments.• Support overall Open Enrollment operations by helping maintain service levels, improve response times, and reinforce quality control throughout the process.• UKG software is a bug PLUS.
2026-07-22T00:00:00Z

Human Resources (HR) Assistant

Covina, CA
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support daily HR operations and front office activities in Covina, California. This contract-to-permanent position is ideal for someone who enjoys balancing employee support, administrative coordination, and reception responsibilities in an on-site environment. The role will help keep HR processes organized, maintain a welcoming office presence, and assist with key tasks related to hiring, records, payroll support, and benefits administration. Responsibilities: • Manage the front desk by answering incoming calls, directing inquiries to the appropriate team members, and accurately relaying messages. • Welcome visitors, monitor guest check-in procedures, issue badges, and maintain a well-organized and orderly reception area. • Provide general office support by handling mail and deliveries, preparing copies, distributing internal notices, and tracking supply inventory for office and kitchen areas. • Enter employee timecard information each day and assist with weekly hour reviews to support accurate payroll processing. • Coordinate recruiting logistics by arranging interviews, preparing pre-employment paperwork, and helping candidates move through the hiring process. • Support onboarding and separation activities by assembling documentation, preparing new employee materials, and assisting with offboarding steps. • Assist with benefits-related administration, including documentation support and billing review tasks. • Maintain organized employee records through scanning, filing, and document retention practices while safeguarding confidential information.
2026-07-22T00:00:00Z

Human Resources (HR) Assistant

Norfolk, MA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support daily HR operations in Massachusetts. This Long-term Contract position will help deliver a smooth employee experience by coordinating onboarding activities, maintaining accurate HR records, and assisting with employee relations matters. The ideal candidate is organized, responsive, and comfortable working with HR systems while handling sensitive information with care. Responsibilities: • Coordinate onboarding activities, including pre-employment documentation, orientation scheduling, and onboarding follow-up to ensure a positive start for employees. • Maintain and update employee information in HRIS platforms, verifying records for accuracy, completeness, and compliance. • Support background screening processes by tracking requirements, communicating with candidates, and ensuring timely completion of pre-employment checks. • Assist with employee relations inquiries by responding to routine questions and directing more complex matters to the appropriate HR team members. • Prepare, organize, and manage HR documents, personnel files, and administrative records in accordance with company policies. • Partner with internal stakeholders to help streamline HR administrative workflows and support system-related onboarding processes when needed. • Monitor deadlines for staffing and onboarding tasks, providing status updates and helping resolve process delays promptly.
2026-07-23T00:00:00Z

Human Resources (HR) Assistant

Brookfield, WI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented HR team member to support day-to-day people operations in Brookfield, Wisconsin. This Long-term Contract opportunity is suited for someone who can step into a busy environment, manage competing priorities, and provide dependable support across onboarding, reporting, and employee programs. The role offers the chance to partner closely with the HR team while helping maintain smooth administrative processes and a positive employee experience. Responsibilities: • Coordinate onboarding activities for incoming employees, including orientation preparation and related documentation. • Maintain accurate HR records and keep training materials, employee files, and departmental documents up to date. • Prepare recurring and ad hoc reports, including attendance-related tracking and other workforce data as needed. • Support employee engagement efforts by helping organize recognition activities, celebrations, and company events. • Assist with the administration of performance review cycles by tracking timelines, collecting materials, and following up with stakeholders. • Manage uniform requests and distribution to ensure employees receive required items in a timely manner. • Provide broad administrative assistance to the HR function, handling scheduling, correspondence, and process follow-through. • Respond to routine employee questions, offer guidance on policies, and contribute to general HR initiatives and employee relations support.
2026-07-23T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support core HR operations for a Contract position based in Los Angeles, California. This role will help maintain accurate employee records, coordinate onboarding activities, and provide day-to-day administrative support across HR processes. The ideal candidate brings strong organizational skills, comfort working in HR systems, and a thoughtful approach to employee interactions. Responsibilities: • Coordinate pre-employment and onboarding activities, including background screening follow-up, onboarding paperwork, and orientation scheduling. • Maintain and update employee information in HR systems, ensuring records are accurate, complete, and handled with confidentiality. • Provide administrative support for HR programs by preparing documents, tracking tasks, and responding to routine employee inquiries. • Assist with employee relations matters by routing questions appropriately and helping document conversations and next steps. • Support HRIS-related processes, including data entry, status updates, and system record maintenance in platforms such as Paylocity. • Partner with internal teams to help ensure recruitment and onboarding steps are completed on time and in alignment with company procedures.
2026-07-23T00:00:00Z

Human Resources (HR) Assistant

Hopkins, MN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations and recruiting. This contract position is ideal for someone who enjoys coordinating onboarding, maintaining employee records, and assisting with recruiting activities in a fast-paced environment. The person in this role will help keep HR processes accurate, timely, and well organized while providing dependable administrative support across key people functions. Responsibilities:<ul><li>Coordinate onboarding activities for new employees, including documentation, scheduling, and communication with candidates and internal teams.</li><li>Maintain and update employee information within HR systems, ensuring records are complete, accurate, and current.</li><li>Assist with recruiting efforts by posting open roles, monitoring applicant activity, and supporting full-cycle hiring workflows.</li><li>Use HRIS tools to process personnel data and support routine HR administration tasks.</li><li>Manage inbox communication and calendar-related follow-up through Microsoft Outlook to keep HR activities on schedule.</li><li>Prepare HR-related documents, track status updates, and help ensure compliance with internal procedures.</li><li>Respond to routine employee and candidate questions with care and direct more complex issues to the appropriate HR contacts.</li></ul>
2026-07-22T00:00:00Z

Human Resources (HR) Assistant

Saint Paul, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a highly organized Human Resources Assistant to support core HR operations in Minnesota. This contract position offers the opportunity to contribute to onboarding, employee support, and HR record management in a fast-paced environment. The ideal candidate will help maintain accurate personnel information, coordinate pre-employment activities, and assist with day-to-day administrative processes across the HR function. Responsibilities:• Coordinate onboarding activities for new team members, including preparing documentation, scheduling next steps, and ensuring a smooth start to employment.• Maintain and update employee records within HR information systems while supporting data accuracy and proper documentation standards.• Assist with background screening processes by tracking requirements, following up on outstanding items, and confirming completion before start dates.• Respond to routine employee questions related to HR processes, policies, and employment documentation in a timely and courteous manner.• Provide administrative support for HR operations, including organizing files, preparing forms, and helping manage departmental workflows.• Support employee relations activities by documenting concerns, routing inquiries appropriately, and helping maintain consistent follow-up.• Help monitor HR compliance tasks by ensuring required paperwork is completed and stored according to established procedures.• Contribute to HR system-related updates and process activities as needed, including support tied to onboarding workflows and record maintenance.
2026-07-22T00:00:00Z

Human Resources (HR) Assistant

Williamsburg, VA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support daily HR and front-desk operations in Williamsburg, Virginia. This Long-term Contract position is ideal for someone with strong communication skills, a strong workplace presence, and an interest in building a long-term career in human resources. The role requires comfort with administrative coordination, employee support tasks, and routine use of Microsoft Word and Excel. Responsibilities: • Welcome employees, candidates, and visitors while maintaining a courteous and efficient front-desk experience. • Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a timely manner. • Provide administrative support for HR activities, including document preparation, record maintenance, and general office coordination. • Assist with onboarding logistics by organizing new employee materials, scheduling steps in the process, and helping ensure a smooth start for employees. • Update and maintain employee information within HRIS platforms with a high level of accuracy and confidentiality. • Support day-to-day HR operations by tracking paperwork, coordinating communication, and following established procedures. • Use Microsoft Word and Excel to create forms, update spreadsheets, and organize HR-related information. • Help visitors and internal staff navigate basic requests by providing clear information and directing them to the appropriate contact.
2026-07-23T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day HR operations for a team based in Pittsburgh, Pennsylvania. This Contract position focuses on delivering strong administrative support across onboarding, employee records, and HR systems while helping create a smooth experience for employees and new hires. The ideal candidate is organized, responsive, and comfortable handling sensitive information with professionalism. Total of 30 hours/week work, pay range $20- $25/hr. Responsibilities:• Coordinate onboarding activities for new employees, including preparing documentation, scheduling key steps, and ensuring a positive start to employment.• Maintain accurate employee information in HR information systems and update records in a timely manner to support compliance and reporting needs.• Assist with pre-employment screening processing and help track pre-employment requirements through completion.• Provide administrative support for a range of HR activities, including document management, correspondence, and routine follow-up with employees and internal stakeholders.• Respond to employee questions related to HR processes, policies, and general employment matters, escalating issues when appropriate.• Support employee relations efforts by helping gather information, organizing case documentation, and maintaining confidentiality.• Help monitor onboarding and HR administration workflows to ensure tasks are completed efficiently and in alignment with internal standards.• Contribute to HRIS-related activities, including data entry, record audits, and support for process updates when needed.
2026-07-22T00:00:00Z

Human Resources (HR) Assistant

Ann Arbor, MI
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support day-to-day HR operations for a transport organization in Ann Arbor, Michigan. This is a Contract position suited for someone who can manage employee records, assist with onboarding activities, and maintain accurate information across HR systems. The ideal candidate will bring strong organizational skills, sound judgment when handling sensitive information, and the ability to provide dependable administrative support to the HR team. Responsibilities: • Support daily human resources administration by preparing documents, updating personnel records, and assisting with routine employee inquiries. • Coordinate onboarding activities for new hires, ensuring required paperwork, system entries, and pre-employment steps are completed on time. • Enter and maintain employee data in HR information systems with a high level of accuracy and confidentiality. • Assist with background screening processes by tracking status, following up on outstanding items, and documenting results appropriately. • Help maintain organized HR files and ensure employment documentation is complete, current, and accessible when needed. • Provide administrative support for employee relations matters by preparing materials, logging information, and routing concerns to the appropriate HR contacts. • Monitor HR workflows and identify missing or inconsistent information so records and processes remain compliant and up to date.
2026-07-13T00:00:00Z

Human Resources (HR) Assistant

Oakland, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a Human Resources Assistant to support day-to-day HR operations in Oakland, California. This is a Contract position offering part-time hours on a Monday, Wednesday, and Friday schedule, with an opportunity to contribute across onboarding, employee support, and administrative processes. The ideal candidate brings strong organizational skills, sound judgment with confidential information, and a working knowledge of HR systems and California employment practices. Responsibilities: • Support core human resources activities by maintaining employee records, processing routine documentation, and helping keep HR files accurate and up to date. • Coordinate onboarding tasks for new hires, including preparing materials, tracking completion of required paperwork, and assisting with pre-employment steps such as background checks. • Use HR information systems and spreadsheets to enter, review, and organize personnel data while helping ensure data accuracy and consistency. • Respond to employee and manager inquiries on standard HR topics, escalating more complex issues when needed and maintaining a thorough, service-oriented approach. • Assist with employee relations administration by documenting concerns, tracking follow-up items, and supporting HR team processes in a confidential manner. • Prepare reports, status trackers, and other administrative documents in Microsoft Excel and related tools to support HR operations and decision-making. • Help monitor compliance with company guidelines and applicable California employment requirements through careful recordkeeping and process support.
2026-07-21T00:00:00Z

Human Resources (HR) Assistant

Toledo, OH
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our faith-based client is seeking a professional, organized, and team-oriented HR Assistant to support the Human Resources department with a variety of administrative and employee-related functions. The ideal candidate is detail-oriented, enjoys working collaboratively with others, and is committed to fostering a positive and welcoming workplace culture that aligns with the organization's mission and values.
2026-07-10T00:00:00Z

Human Resources (HR) Assistant

Petersburg, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day HR operations for a Contract position based in Virginia. This role will play an important part in coordinating onboarding activities, maintaining accurate employee records in Paylocity, and assisting with routine employee support tasks. The ideal candidate brings strong organizational skills, follows up effectively on outstanding items, and helps keep HR processes running smoothly and efficiently. Responsibilities: • Coordinate onboarding activities, including monitoring required tasks in Paylocity and ensuring documentation is completed on time. • Reach out to employees to follow up on missing forms, pending action items, and other onboarding requirements. • Maintain organized HR files, records, and tracking tools to support accurate and timely personnel administration. • Schedule meetings, onboarding sessions, and other HR-related appointments while keeping calendars and communications up to date. • Assist with the preparation, submission, and tracking of unemployment claims and related documentation. • Support employee relations matters by responding to routine questions and directing issues to the appropriate HR contacts when needed. • Help manage pre-employment screening processes and confirm required pre-employment steps are completed before start dates. • Use Paylocity and other HR systems to enter, update, and verify employee information with a high level of accuracy.
2026-07-16T00:00:00Z

Human Resources (HR) Assistant

West Hartford, CT
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support day-to-day HR operations. This opportunity is well suited for someone who enjoys administrative work, learns quickly, and wants to build a broader foundation in human resources. The role will contribute to onboarding activities, employee records support, and general HR coordination while working closely with the team in a structured Monday through Friday schedule. Responsibilities:• Support daily HR administrative activities• Assist with onboarding tasks by coordinating new employee paperwork, tracking required forms, and helping ensure a smooth start for incoming employees.• Coordinate candidate screening steps and follow up on outstanding items to keep recruitment activities moving forward.• Respond to general employee questions or route inquiries to the appropriate HR contact for timely resolution.• Provide administrative support for leave-related documentation, including tracking information connected to sick leave and other routine HR matters.• Work through day-to-day process issues with a practical approach, identifying missing information and helping resolve administrative obstacles.• Prepare and distribute HR documents, reports, and related materials to support the broader human resources function.
2026-07-20T00:00:00Z

Human Resources (HR) Assistant

Tucson, AZ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations in Tucson, Arizona. This Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate records, and delivering responsive administrative support across the HR function. The role will contribute to a positive employee experience by assisting with onboarding, documentation, and HR systems management while helping the team stay organized and compliant. Responsibilities: • Support day-to-day human resources activities by preparing documents, updating personnel records, and responding to routine employee and manager inquiries. • Coordinate onboarding tasks for new employees, including collecting required paperwork, scheduling pre-employment steps, and helping ensure a smooth start date experience. • Maintain and update information in HRIS platforms with a high degree of accuracy, ensuring employee data remains current and properly documented. • Assist with background screening processes by tracking progress, following up on outstanding items, and confirming completion before start dates. • Provide administrative support for employee relations matters by organizing files, documenting interactions, and routing questions to appropriate HR staff. • Help monitor HR documentation and workflows to support compliance with company policies and internal procedures. • Generate reports and compile HR-related information for audits, workforce tracking, and leadership review as needed.
2026-07-16T00:00:00Z

Human Resources (HR) Assistant

Stockton, CA
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support daily HR operations for a Contract position based in Stockton, California. In this role, you will serve as a key point of contact for employee questions, assist with onboarding activities, and provide administrative support across core HR functions. The ideal candidate brings at least 2 years of experience in human resources and is comfortable interacting with employees and leaders at all levels of the organization. Familiarity with Paycom is important to help respond to system-related inquiries and support routine HR processes effectively. Responsibilities: • Respond to day-to-day employee questions and provide timely guidance on HR-related matters. • Support onboarding activities by coordinating documentation, communications, and orientation-related tasks. • Assist with employee relations matters by helping route inquiries and maintain appropriate follow-up. • Conduct and track candidate screening activities to support the hiring process. • Provide administrative support for a range of HR functions, including record maintenance and routine correspondence. • Use Paycom to help address user questions, review information, and support HR team processes within the system. • Work closely with employees, supervisors, and leadership to ensure clear communication and consistent HR support.
2026-07-22T00:00:00Z

Assistant Property Manager

Cupertino, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized. Responsibilities: • Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies. • Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment. • Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently. • Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards. • Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery. • Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process. • Review rental application materials, help process background-related documentation, and maintain accurate applicant records. • Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files. • Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary. • Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
2026-07-15T00:00:00Z

Assistant Property Manager

Stockton, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an Assistant Property Manager to support the day-to-day performance of residential and commercial properties in Stockton, California. This Long-term Contract position is ideal for someone who enjoys balancing tenant service, operational coordination, and financial oversight in a fast-paced real estate environment. The person in this role will help protect property value, keep building operations running efficiently, and contribute to a positive experience for tenants and stakeholders. Responsibilities: • Direct daily property activities across assigned residential and commercial sites, ensuring operations, administration, and upkeep are completed effectively. • Assist with budget planning, expense tracking, rent processing, and financial forecasting to help maintain strong property performance. • Address tenant concerns promptly, coordinate resolutions, and monitor vacant spaces to support occupancy readiness and resident satisfaction. • Oversee maintenance requests and vendor work, confirming repairs and building services are completed to expected standards. • Support leasing efforts by preparing documentation, coordinating lease administration, and assisting with discussions on rental terms. • Help enforce occupancy guidelines, site policies, and applicable procedures to maintain well-managed properties. • Monitor safety and security measures, work with external service providers when needed, and respond appropriately to urgent property issues. • Contribute to financial reporting, account review, and month-end reconciliation activities to support accurate records and decision-making.
2026-07-14T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary to Hire
27 - 27 USD / Hourly
We are looking for an Assistant Property Manager to support daily property operations for residential, commercial, and affordable housing communities in California. This contract opportunity with potential for a permanent role is ideal for someone who combines strong tenant service skills with hands-on experience in leasing, compliance, and site administration. The person in this role will help maintain organized property records, coordinate occupancy-related activities, and contribute to smooth building operations using Yardi and other management tools. Responsibilities: • Support day-to-day management activities across assigned residential, commercial, and affordable housing properties. • Coordinate leasing-related tasks, including unit availability updates, applicant follow-up, and move-in or renewal documentation. • Maintain accurate tenant, lease, and property records in Yardi to ensure timely reporting and file integrity. • Assist with rent collection, account review, and resident communication regarding balances or required paperwork. • Help monitor compliance with HUD and affordable housing program requirements by tracking certifications and documentation deadlines. • Respond to resident and tenant inquiries, resolve service-related issues, and escalate concerns when needed. • Partner with property management staff, vendors, and maintenance teams to address operational needs and support occupancy goals. • Prepare administrative reports, organize property files, and contribute to office processes that keep site operations efficient.
2026-07-23T00:00:00Z